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Payroll - Absence Management

Absence Management is the on-line module for tracking leave balances and reported absences. Access to Absence Management Self-Service is through myCalStateLA portal. Absence Management accruals, reported absences, and adjustments are not finalized until the end of the following month.

For questions regarding updating your absences or leave balances, please contact your department timekeeper.

Where to View Your Leave Balances

Once in Self Service, you can see your leave balances by clicking on Self Service and then clicking on Employee Balance Inquiry. Leave balance information is displayed both with summarized and detailed absence information.

How to Enter an Absence

To report your absences, click on Self Service, then click on Time Reporting > Report Time > Report and View Absences. You can enter your February 2012 absences, but be aware that your department timekeeper may have already entered absences for you.

Work with your department timekeeper and managers for their requirements regarding absence requests. Policies have not changed and you are still responsible for timely and accurate reporting of your leave time used. If you have not taken any leave during the month, you are required to report “No Time Taken.”

Summary of Maximum Vacation and CTO Credit

SUMMARY OF VACATION ACCRUAL RATES

SERVICE REQUIREMENTS*

*In terms of full-time service

MONTHLY VACATION ACCRUAL RATE DAYS ACCRUED PER YEAR
0-3 Years: 1 to 36 Months 6 2/3 Hours 10
3-6 Years: 37 to 72 Months 10 Hours 15
6-10 Years: 73 to 120 Months 11 1/3 Hours 17
10-15 Years: 121 to 180 Months 12 2/3 Hours 19
15-20 Years: 181 to 240 Months 14 Hours 21
20-25 Years: 241 to 300 Months 15 1/3 Hours 23
Over 25 years: 301 Months and Up 16 Hours 24

 

ACCRUAL RATES FOR ELIGIBLE CLASSIFICATIONS IN

SERVICE REQUIREMENTS*
*In terms of full-time service

MONTHLY VACATION ACCRUAL RATE DAYS ACCRUED PER YEAR
Executive (M98), Management (M80), Confidential (C99), Faculty (Unit 3), and Academic Student (Unit 11) 16 24

 

SUMMARY OF MAXIMUM VACATION AND CTO CREDITS
BARGAINING UNIT OR CLASSIFICATION

ANNUAL CTO MAX*
*Per MOU/Policy

FLSA ANNUAL CTO MAX**
**Pursuant to Fair Labor Standards Act
MAX VACATION: LESS THAN 10 YEARS OF SERVICE MAX VACATION: MORE THAN 10 YEARS OF SERVICE
M98 N/A N/A 480 Hours 480 Hours
M80 N/A N/A 384 Hours 440 Hours
Unit 1 N/A N/A 320 Hours 440 Hours
Unit 2 120 Hours 240 Hours 320 Hours 440 Hours
Unit 3 N/A N/A 320 Hours 440 Hours
Unit 4 120 Hours 240 Hours 320 Hours 440 Hours
Unit 5 120 Hours 240 Hours 320 Hours 440 Hours
Unit 6 240 Hours 240 Hours 272 Hours 384 Hours
Unit 7 120 Hours 240 Hours 320 Hours 440 Hours
Unit 8 200 Hours*** 480 Hours 320 Hours 440 Hours
Unit 9 120 Hours 240 Hours 320 Hours 440 Hours
Unit 10 240 Hours 240 Hours 272 Hours 384 Hours
Unit 11 N/A N/A 80 Hours 80 Hours
Unit 12 N/A N/A 272 Hours 440 Hours
E99 120 Hours 240 Hours 272 Hours 384 Hours
C99 120 Hours 240 Hours 384 Hours 440 Hours

***Refer to Appropriate MOU