SUMMER 2026 VOLUNTARY 4/10 WORK SCHEDULE
We are excited to announce the launch of Cal State LA’s Summer 2026 4/10 Alternate Work Schedule Pilot Program. The pilot is intended to provide eligible employees with additional flexibility during the summer months to support work-life balance and employee well-being.
The pilot period will run from June 15, 2026, through August 14, 2026, and will help inform future consideration of similar flexible work schedule opportunities during future summers. Employees participating in the pilot will resume their regular work schedules on August 17, 2026.
We encourage employees to consider whether participation in the pilot is a good fit for both their individual needs and their department’s operational requirements. Plesae review the FAQs and communication materials. If you have any questions, please feel free to contact [email protected].
Full-time employees are eligible to participate in the 4/10 Alternate Work Schedule Pilot. Participation in the pilot is voluntary and subject to supervisory approval, Vice President/designee approval, and operational needs. Employees who do not request participation will remain on their current work schedule.
Employees work four 10-hour days each week and receive one scheduled day off each week, typically Friday. Based on operational needs and management approval, Monday may be designated as the scheduled day off instead.
Schedule Configuration:
Schedule Option | Description | Mon | Tues | Wed | Thu | Fri |
|---|---|---|---|---|---|---|
Current Schedule | Work 8 hours per day, 5 days a week | 8 | 8 | 8 | 8 | 8 |
4/10 Fridays Off | Work 10 hours per day, 4 days a week with every Friday off | 10 | 10 | 10 | 10 | OFF |
4/10 Mondays Off | Work 10 hours per day, 4 days a week with every Monday off | OFF | 10 | 10 | 10 | 10 |
Managers are responsible for assessing operational needs, team collaboration, staffing coordination, and continuity of work prior to approving participation in the pilot. Vice Presidents or their designees serve as the final approving authority for participation requests.
Approval to participate is not guaranteed and may be modified or discontinued based on operational needs.
Under the State pay plan, employees are paid for either 21 workdays (168 hours) or 22 workdays (176 hours) per pay period, depending on the number of workdays in the pay period. Pay calculations are based on a standard Monday through Friday work schedule of eight hours per day, regardless of participation in an alternate work schedule. If you have questions regarding excess or deficit work hours, please feel free to contact [email protected].
Excess Hours
Non-exempt employees on alternate and/or compressed work schedules will be paid for all hours worked in excess of the standard State pay period. However, excess hours will not be paid when an equal or greater deficit balance exists.
The absence management system will calculate excess hours based on the employee’s work schedule. For all bargaining units except Unit 8, excess hours are paid each pay period according to the employee’s work schedule, unless the hours are applied to offset a deficit balance.
Payment for excess hours is typically issued by the State Controller’s Office approximately 15 days after the Absence Management calendar for the pay period has closed.
Deficit Hours
Non-exempt employees who have deficit hours in a pay period may carry those hours forward. The Absence Management System will calculate deficit hours based on the employee’s work schedule. Deficit hours will be offset by excess hours (credits) worked in a subsequent pay period.
Annual Reconciliation of Deficit Hours
The campus is required to reconcile employee deficit hours at least once each calendar year in January. When reconciling an employee’s deficit balance as of December 31, the employee may use available leave credits (Vacation, CTO, Holiday Credit, and/or Personal Holiday) to offset the deficit. If insufficient leave credits are available, the campus may establish accounts receivable for the remaining balance, as appropriate.
Participation in an alternate work schedule does not eliminate overtime requirements. Non-exempt employees will continue to be eligible for overtime compensation in accordance with applicable state and federal wage and hour laws and collective bargaining agreements.
If you are interested in participating, please submit a completed request form, including required manager and VP approval, to the Human Resources department no later than June 8, 2026.
Summer 2026 AWS Request Form (HR)
Employees requesting participation should discuss their proposed schedule arrangement with their manager prior to submitting the request form through Adobe Sign. Employees are encouraged to carefully consider their requested scheduled day off prior to submission, as schedule changes during the pilot period are expected to be limited. Additional instructions are included with the workflow.
- Review the FAQs and communication materials.
- Discuss participation interest with your manager.
- Submit your request form using the Adobe Sign link provided. All approved forms must be received no later than June 8, 2026
- Please note that you will need your campus ID number (CIN) to complete the request form.
- Managers will review requests based on operational needs and departmental coordination considerations.
- Employees with approved alternate work schedules will receive a confirmation memorandum outlining their approved schedule arrangement.
We look forward to piloting this summer program and exploring flexible scheduling opportunities that continue to support both employee well-being and organizational effectiveness.
Employees who wish to cancel their participation in the 4/10 work schedule prior to August 1 must contact their manager and Payroll Services to determine next steps. Due to payroll processing requirements, employees may not be able to immediately return to their regular work schedule.