Limitations on Additional Employment
36.5 A faculty unit employee shall be limited in CSU employment to the equivalent of one (1) full-time position in his/her primary or normal employment. An “overage” of up to twenty five percent (25%) of a full-time position shall be allowed if the overage employment:
(a) consists of employment of a substantially different nature from his/her primary or normal employment;
(b) is funded from non-general fund sources;
(c) is the result of the accrual of part-time employment on more than one (1) campus; or
(d) is necessary to meet a temporary faculty employee’s entitlement to full-time work, or to offer work to a part-time temporary faculty employee up to full time under provision 12.29 (a) (8) or (b) (9).
However, in no case shall a faculty unit employee’s entitlement to subsequent employment at a campus exceed full-time in any academic term.
Applicable time Periods for Limitations on Additional Employment
36.7 The applicable time period for ten (10) month or academic year faculty unit employees shall be the academic year at semester/quarter campuses and the individual's academic year at QSYRO campuses, exclusive of time periods between academic years, time periods between academic terms, and the vacation periods of a faculty unit employee. For academic year or ten (10) month faculty unit employees, additional employment and overload limits (125%) shall be calculated and applied independently during summer periods.
Additional Employment During a Summer Term
21.27 For academic year or 10-month faculty unit employees, additional employment and overload limits one hundred and twenty-five percent (125%) shall be calculated and applied independently during Summer periods.
Maximum Additional Employment Outside of Academic Year
Academic Year Faculty
Maximum teaching and additional employment outside of the academic year (Fall and Spring semesters) must be calculated at 125% and is independent of academic year Weighted Teaching Units (WTU). 125% of 15 WTU is 18.75 for an entire semester. It is important to note that ALL additional employment must qualify under Article 36.5 of the Unit 3 Collective Bargaining Agreement (e.g. additional employment for teaching is allowed through PaGE, but not for stateside programs.). To determine 125% for intersessions and summer session, we must first calculate the hour equivalent of one semester WTU.
We calculate the hour equivalent of one semester WTU as follows:
- 17 weeks X 5 days = 85 days; 85 days X 8 hours = 680 hours / 15 = 45.33.
- One 3 WTU course is 3 X 45.33 = 136 hours.
- To calculate an overage of 125%, the total hours are increased by 25%. 85 days X 10 hours = 850 hours / 45.33 = 18.75.
One complication is that the May Intersession overlaps with the Summer session by two weeks. May Intercession and Summer session can be treated as separate sessions, of course, but if someone is teaching in both, the total days/weeks should be combined.
- Winter and May Intersessions each have 10 instructional days and four additional working days or 140 available hours at 125%. (140 / 45.33 = 3.08 WTU)
- Summer session has 54 working days or 540 hours at 125%. (540 / 45.33 = 11.9 WTU)
- May Intercession + Summer session has a total of 60 days or 600 hours at 125%. (600 / 45.33 = 13.23 WTU)
Rounding the numbers, the maximum for Summer session is 12 WTU; the maximum for May Intercession + Summer is 13 WTU.
Please be reminded that limitations on additional employment under Article 36.5 apply to all sessions and terms.
Maximum Additional Employment (Teaching, Assigned Time, Other Additional Employment) Available to Academic Year Faculty at 125% = 16 WTU Total (combined sessions)
Options for Teaching:
- Winter Intersession Only = 3 WTU
- May Intersession Only = 3 WTU
- Summer session Only = 12 WTU
- May Intersession + Summer session = 13 WTU
- [Winter intersession (3 WTU)] + [May Intersession + Summer session (13 WTU)] = 16 WTU
Additional Employment, Teaching or Assigned Time WTU Available to 12-Month Chairs and Directors (based on semester WTU)
Options for Distribution:
.60 fraction (6.5 Total WTU Available)
1.25 Maximum WTU in Winter Intercession
1.25 Maximum WTU in May Intercession
4.75 Maximum WTU in Summer session
5.25 Maximum WTU in May Intercession + Summer session
.80 fraction (3.3 Total WTU Available)
.6 Maximum WTU in Winter Intercession
.6 Maximum WTU in May Intercession
2.4 Maximum WTU in Summer session
2.7 Maximum WTU in May Intercession + Summer session
1.0 fraction (0 Total WTU Available)
0 WTU in Winter Intercession
0 WTU in May Intercession
0 WTU in Summer session
0 WTU in May Intercession + Summer session
Additional Employment (AE) & Assigned Time (AT) Processing Resources
To view the Additional Employment Process Guide select:
Adobe Sign routing for Pre-Authorization forms for Assigned Time & Additional Employment, this signing order is to be followed after the internal signatures have been acquired
(as part as the internal process Resource Managers should be added as initials for approval)
1. Add Karen Salazar ([email protected]) as a SIGNER to sign inside the Faculty Affairs/AVP signature line
2. Add College RM / Appropriate Department Administrator to receive a copy of the completed document.
Adobe Sign routing for Additional Employment ETF transactions, this signing order is to be followed after the internal signatures have been acquired:
1. Add Karen Salazar ([email protected]) as APPROVER to initial inside the Executive Officer signature block where Dr. Bippus will be signing
2. Add Dr. Elizabeth Heise ([email protected]) as APPROVER to initial inside the Executive Officer signature block where Dr. Bippus will be signing
3. Add OPB ([email protected]) as APPROVER to initial in the page margins next to the signature line where Dr. Bippus will be signing
4. Add Anna Lim ([email protected]) as APPROVER to initial in the page margins next to the signature line where Dr. Bippus will be signing
5. Add Dr. Amy Bippus ([email protected]) as a SIGNER to sign on the Executive Officer approval line
6. Add Human Resources Faculty Affairs ([email protected]) to receive a copy of the completed documents
7. Add College RM / Appropriate Department Administrator to receive a copy of the completed document
ETF's that Require Faculty Affairs Review/Approval:
To access all other ETF processing instructions that require Faculty Affairs review/approval click on: