Employee Transaction Form (ETF) Processing Resources

ETF's that Require Faculty Affairs Review/Approval:

Adobe Sign routing order for electronic ETFs that require Faculty Affairs review / approval. Follow this signing order after acquiring the internal signatures.

The routing order applies to the following ETF's that require FA review and/or approval:

  • Department Chairs (new / changes)
  • T/TT changes in time base
  • All FERP & PRTB
  • New T/TT appointments
  • All Sabbatical and DIP leaves and returns
  • Promotion

Adobe Sign

  1. Flatten the PDF file before entering the required information for the routing order process (For further details, please see Adobe Sign Quicks Tips). The flattened PDF will be uploaded onto the Adobe Sign agreement.
  2. After assigning the recipients, and the flattened file is uploaded, you will see a blue dialogue box asking if you'd like to "Place All Fields." Click on the "X" in the top right-hand corner to ensure the form is fillable.
  3. Assigning the INITIALER ROLE.
  4. For the recipients who only need to initial the agreement, please change the role from "Signer" to "Approver." Doing so will prevent Adobe Sign from generating a signature block at the end of the agreement for the initialer.

ETF routing instructions

  1. Enter recipient's email: [email protected] for the Faculty Affairs email box as APPROVER to initial in the page margins next to the signature line where the Fiscal Officer had signed.
  2. Enter recipient's email: AVP Dr. Elizabeth A. Heise ([email protected]) as APPROVER to initial inside the Executive Officer signature block where Dr. Bippus will be signing.
  3. Enter recipient's email: Office of Planning & Budget: ([email protected]) as APPROVER to initial in the page margins next to the signature line where Dr. Bippus will be signing.
  4. Enter recipient's email: Director of Academic Resources, Anna Lim ([email protected]) as APPROVER to initial in the page margins next to the signature line where Dr. Bippus will be signing.
  5. Enter recipient's email: VP/Provost, Dr. Bippus ([email protected]) as a SIGNER to sign on the Executive Officer approval line.
  6. Click on show CC to enter HRM Faculty Affairs ([email protected]) to receive a copy of the completed document.
  7. Click on show CC to enter Faculty Affairs [email protected]) to receive a copy of the completed document.
  8. Click on Show CC to enter College RM / Appropriate Department Administrator to receive a copy of the completed document.

Instructions for processing the following transactions:

T/TT Retirement, Resignations & Passed Away.

Additional Employment & Assigned Time Processing Resources

Adobe Sign routing for Pre-Authorization forms for Assigned Time & Additional Employment, this signing order is to be followed after the internal signatures have been acquired


(as part as the internal process Resource Managers should be added as initials for approval)

1.    Add Karen Salazar ([email protected]) as a SIGNER to sign inside the Faculty Affairs/AVP signature line  
2.    Add College RM / Appropriate Department Administrator to receive a copy of the completed document.

 

Adobe Sign routing instructions for the Additional Employment ETF. This signing order is to be followed after the internal signatures have been acquired:

1.    Add Karen Salazar ([email protected]) as APPROVER to initial inside the Executive Officer signature block where Dr. Bippus will be signing
2.    Add OPB ([email protected]) as APPROVER to initial in the page margins next to the signature line where Dr. Bippus will be signing
3.    Add Anna Lim ([email protected]) as APPROVER to initial in the page margins next to the signature line where Dr. Bippus will be signing
4.    Add Dr. Amy Bippus ([email protected]) as a SIGNER to sign on the Executive Officer approval line
5.    Add Human Resources Faculty Affairs ([email protected]) to receive a copy of the completed documents
6.    Add College RM / Appropriate Department Administrator to receive a copy of the completed document