ARTP Student Health Center

 

Confidentiality of Personnel Deliberations

Additional:

The following terms for the department/division of Student Affairs, Student Services Professionals-Academic Related shall be considered as equivalent to those terms used by academic colleges.

Appropriate equivalents:

College Dean - Assistant Vice President for Student Affairs-Student Services
Vice President - Vice President for Student Affairs

Composition of Departmental Personnel Committees (Probationary and Temporary Appointment, Retention, Tenure, and Promotion, and Evaluation of Temporary, Probationary and Tenured Faculty)

Composition of Departmental Personnel Committees

The department annually elects 3 personnel committees.

The probationary and tenured faculty members of the department or equivalent unit shall elect a peer review committee(s) of tenured faculty members. When there are insufficient eligible members to serve on the peer committee, the department shall elect members from a related academic discipline(s).

(The Committees, as a whole, must take responsibility for the following tasks: Probationary Appointment; Temporary Appointment; Retention, Tenure and Promotion; Range Elevation; Evaluation of Temporary Faculty; Evaluation of Probationary Faculty; Evaluation of Tenured Faculty (Post-Tenure review); Evaluation for Request to Emeritus status; and Collaboration on the Development of Individual Professional Plans. It is required that each unit indicate below which Committee is responsible for each of these tasks.)

Committee Titles and Responsibilities	Number of Members (at least 3; all tenured full time) (Indicate if must be (full) professor rank)	Number of Alternates (1 or more; all tenured full-time)* (Indicate if must be (full) professor rank)
Counselor Faculty Personnel Committee evaluates tenure track faculty, post tenure review, probationary and temporary full time/part time counselor faculty for step advancement and promotion	3 full professors	1 full professor
Counselor Faculty Affairs Committee develops and recommends counselor faculty policies	3 members	1 alternate
Counselor Faculty Appointment Committee new hires: evaluates and recommends applicant for counseling positions; it prepares individual professional plans	3 members (1 Probationary faculty may be elected)	1 alternate

 

COMPOSITION OF COUNSELOR FACULTY PERSONNEL COMMITTEE

The counselor Faculty Personnel Committee (CFPC) evaluates faculty, including temporary, non-tenured and tenured faculty, who hold the rank of Student Services Professional-Academically Related (SSP-AR) level one, two or three; equivalent to the ranks of assistant, associate or full professor, respectively. It also evaluates probationary and temporary full time/part time counselor faculty for range evaluation. The evaluations of temporary faculty will be placed in the faculty members' P AFs for consideration by the appropriate academic Administrator and the Counselor Faculty Appointment Committee in future hiring decisions. The committee also reviews material, which a faculty member at these ranks or an administrator wishes to add to the faculty member's personnel file after the established deadline to add such material. It also conducts post-tenure review of full professors by faculty members at the rank of (full) professors.

NUMBER OF MEMBERS (INCLUDE ELECTION PROCEDURE):
The CFPC consists of three voting members and one alternate, who are elected by the probationary and tenured counselor faculty from among tenured full-time faculty members at the ranks of SSP-AR 111 to serve for one year. The chairperson of the Counselor Faculty serving as the direct supervisor of the Counselor Faculty may attend the meetings of the Committee if invited to do so by a simple majority vote of the committee. If the division does not have enough eligible members to provide a choice for the counselor faculty of the division--that is, at least eight (8) counselor faculty at the rank of SSP-AR Ill; from disciplines in other areas within the University will be asked by the Counselor Faculty Elections Committee to stand for election, and serve if elected, on the CFPC. The alternate shall be a full, non-voting participant and shall be present from the start of committee deliberations. When a regular member is to be absent from a substantial part of the committee's deliberations, the alternate will replace the member and will continue through the completion of all committee deliberations of that cycle.

NUMBER OF ALTERNATES (INCLUDE SELECTION PROCEDURE):
If another alternate is needed, the next eligible faculty member shall be selected, using the latest election ballots.

QUORUM:
A quorum of the Committee consists of a majority of its voting members.

OTHER RELEVANT FACTORS, IF ANY:
Election of the (CFEC) shall be conducted annually by the Counselor Faculty Elections Committee (CFEC), using the single transferable ballot. A minimum of two nominees for each position to be filled, including the alternate position is required. Administrators are ineligible to vote in the election or to serve on the committee.

COMPOSITION OF THE COUNSELOR FACULTY AFFAIRS COMMITTEE

COMMITTEE TITLE AND RESPONSIBILITIES:
The Counselor Faculty Affairs committee (a) develops and recommends to the Counselor Faculty and appropriate academic Administrator policies related to faculty; (b) consults with and makes recommendations to the appropriate academic Administrator concerning reassignments of faculty members and changes in faculty member assignments; (c) serves as the Leave Committee and Professional Leave committee; (d) makes emeritus status recommendations to the Chair of the Academic Senate; and (e) participates in orientation of new Counselor Faculty members.

NUMBER OF MEMBERS {INCLUDE ELECTION PROCEDURE):
The Committee consists of three elected tenure-track (probationary or tenured) counselor faculty who serve two-year staggered terms. At least two of the members must be tenured and at least one of the members must be a non-tenured person, if available.

NUMBER OF ALTERNATES (INCLUDE SELECTION PROCEDURE):
If a member of the Committee resigns or is unable to attend meetings for a period of two or more months, she/he shall be replaced during that period by the next eligible faculty member in an order determined by the results of the most recent Counselor Faculty Affairs Committee election.

QUORUM:
A quorum of the Committee consists of a majority of its voting members.

OTHER RELEVANT FACTORS, IF ANY:
Election of the Counselor Faculty Affairs Committee shall be conducted annually by the Counselor Faculty Elections Committee, using the single transferable ballot. A minimum of two nominees for each position to be filled, including the alternate position is required. Administrators are ineligible to vote in the election or to serve on the Committee. If not enough Counselor Faculty are available to fill-out the slate, then the list shall be expanded by the Counselor Faculty Elections Committee to include probationary or tenured faculty from related disciplines in other areas of the University.

COMPOSITON OF COUNSELOR FACULTY APPOINTMENTS COMMITTEE

The Counselor Faculty Appointments Committee (a) participates, with the appropriate academic Administrator, in the establishment of selection criteria and the development of vacancy announcements, (b) evaluates and recommends applicants for counselor faculty positions (tenure-track, full-time temporary, and part-time) and (c) prepares individual professional plans. All members of the Appointments Committee are encouraged to participate in the entire applicant evaluation process, but a quorum must do so. Those members of the Committee who were not present at all interviews may take part in the final deliberations and discussions for selection, but only those members who have been present at all interviews shall be eligible to vote. Those voting must constitute a quorum of the Committee.

NUMBER OF MEMBERS (INCLUDE ELECTION PROCEDURE):
The Counselor Faculty Appointments Committee consists of three tenured counselor faculty members. Members are elected for two-year staggered terms by the probationary and tenured full-time counselor faculty from among the tenured full-time faculty. If a replacement member of the Appointments Committee is needed, the next eligible faculty member is selected using the latest election ballots for this committee.

QUORUM:
A quorum of the Appointments Committee consists of a majority of its members.

OTHER RELEVANT FACTORS. IF ANY:
Election of the Committee shall be conducted annually via an election system using a ballot with a single transferable vote. There will be a minimum of two nominees for each position. One alternate position is required on the committee. Administrators are ineligible to vote in the election or to serve on the Committee. If there are not enough Counselor Faculty for the Elections Committee, then tenured faculty from related disciplines in other areas of the University will be included.

Eligibility for Committee Service and Balloting

Recruitment of Probationary Faculty

Additional:

Probationary. Probationary counselor faculty members are subject to full professional reviews before they are re-appointed or granted tenure in accord with the provisions of the Unit 3 MOU (articles 13) and the Faculty Handbook for the review of probationary faculty. Appointment to probationary status implies that a counselor faculty member, if retained, will eventually be considered for tenure.

Tenured. Tenured counselor faculty members are subject to full professional reviews when they apply for promotion, and, in any event, at least every five years.

Rank. Probationary and tenured counselor faculty members are appointed either as Student Services Professional-Academically Related (SSP-AR) levels one, two, or three, equivalent to the ranks of Assistant Professor, Associate Professor and Professor, respectively, or are appointed as instructional faculty at the rank of Assistant Professor, Associate Professor or Professor faculty either jointly with an academic department or with retreat rights to an academic department, such as Psychology, Social Work, Administration and Counseling.

Throughout the process of faculty recruitment and appointment, informal consultation among and between the Appointments Committee, the Vice President for Student Affairs and department chair and the counselor faculty in the area concerned is expected to occur to ensure efficiency and effectiveness of the process.

Before recruitment for a tenure-track position takes place, a vacancy announcement which includes explicit and reasonable criteria for evaluating applicants shall be developed in writing and approved.

The announcement (including the evaluation criteria, which shall distinguish between required and desired qualifications) shall be drafted by the chair in consultation with counselor faculty in the area concerned. The draft announcement shall be reviewed by the Appointments Committee (hereinafter referred to as the Committee), which shall submit any recommended changes to the Assistant Vice President for Student Affairs. The appropriate academic administrator shall obtain the necessary external approvals. The approved announcements shall be widely disseminated in accordance with affirmative action guidelines.

Any journal or other advertisements developed from and based on the vacancy announcement shall be reviewed by the Chair of the Committee or her/his designee prior to submittal for publication.

For each candidate recommended for appointment, the Committee shall recommend the rank and step of appointment; whether or not the candidate should be appointed with tenure or with credit toward tenure for prior service; if credit toward tenure is recommended, the amount of credit, which shall not exceed two years; and whether the initial appointment is for one or two years. These recommendations shall be included in the committee's report.

The chair shall select the appointee from those candidates recommended by the Committee or may choose not to make an appointment.

If an appointment is made, prior to the time of appointment the chair shall provide to the appointee a copy Policies and Procedures for Faculty Appointment, Retention, Tenure and Promotion Document.

Appointment of Probationary Faculty

Additional:

Counselor Faculty appointed to Student Services Professional, Academic-Related I, II and III positions should have a combination of education and experience comparable to the minimum qualifications typically required of individuals eligible for holding the rank of Assistant, Associate and Full Professor, respectively.

A primary consideration in evaluating the education and experience of candidates for a position in these classes is the degree in which such experience and education provide evidence of the specialized skill and knowledge requirements and the potential ability essential to successful performance of the assigned functions of the positions to be filled.

Probationary and tenured counselor faculty are appointed either as Student Services Professional Academically Related (SSP-AR) levels one, two or three, equivalent to the ranks of Assistant Professor, Associate Professor and Professor, respectively or as rank appointed as instructional, or are appointed as instructional faculty at the rank of Assistant Professor, Associate Professor or Professor faculty either jointly with an academic department or with retreat rights to an Academic department, such as psychology, social work, administration and Counseling

After finalists for a position are selected by the personnel committee, the Department chair shall inform all regular counselor faculty that dossiers of qualified applicants will be available for inspection for a specific period of time in the department office. Faculty thus consulted shall have the opportunity to append comments to the letters of application.

All but dissertation candidates in the appropriate discipline will be eligible for employment, doctorate is required for tenure.

Personnel Action Files

Additional:

I. SUPPLEMENTARY PERSONNEL ACTION FILES (PAF)

Personnel Action Files (PAFs) are mentioned in several sections of this document and are discussed in the Faculty Handbook, "Personnel Files and Other Employment Records"; and in the Agreement, especially Articles 11 and 15. Supplementary PAFs are referred to in the RTP documents of CSLA Schools and Departments: they typically are constructed by the faculty member being evaluated and contain materials pertaining to the performance in all three RTP categories. In most colleges, these are returned to the faculty member at the conclusion of the evaluation cycle, but are considered a part of the official PAF during the evaluation cycle. The evaluation of the Counselor Faculty will follow these same practices.

II. STATEMENT OF RESPONSIBILITIES AND EVIDENCE ACCOMPLISHMENTS

1. Faculty members are expected to respond to the annual invitation from the Provost and Vice President for Academic Affairs to record their accomplishments and contributions. It is especially important that faculty members who are subject to review do so. (See the Personnel Information and Personnel Reports in the Appointment section of the Faculty Handbook).
2. The faculty member's statement of responsibilities and the record of accomplishments and contributions shall be submitted to the faculty member's Personnel Action File and shall be used in making retention, tenure, and promotion decisions.
3. The faculty member who is subject to review is responsible for identifying other materials she/he wishes to be considered and for the submission of such materials.
4. The Counselor Faculty Personnel Committee shall decide whether or not material will be inserted into a personnel file after the closure date. Inserted material must be substantive in nature and must have become accessible after the closure date.

III. WRITTEN EVALUATION/RECOMMENDATION BY THE DEPARTMENT CHAIRPERSON FOR COUNSELOR FACULTY

Written evaluations and recommendations and responses thereto are discussed in the Role of Department/Division Chair of this document.

Individualized Professional Plans

Additional:

Probationary Counseling Faculty shall develop professional plans in collaboration with the Department Chair and Counseling Faculty Appointment Committee. Tenured Faculty shall develop professional plans in collaboration with the Department Chair and Counselor Faculty Appointment Committee.

Each academic year the faculty member may submit a new or revised professional plan.

Eligibility for Tenure and Promotion

Area of Specialization	Terminal Degree
None	Ph.D., Psy.D., Ed.D., Master's in Social Work

Additional:

The MSW was considered an appropriate terminal degree prior to 2001-02. From 2001-02 and thereafter, a doctorate (Ph.D., Psy.D., Ed.D) is required.

A California license as a Psychologist, Marriage and Family Therapist or Licensed Clinical Social Worker is required.

ELIGIBILITY FOR PROMOTION

I. In accordance with the Faculty Personnel Actions Calendar, the Provost and Vice President for Academic Affairs, shall send out a general notice of promotion reviews. The notice shall include deadlines for requests for promotion reviews. The notice shall include deadlines for requests for consideration for early promotion and for requests not to be considered for promotion. The notice shall be sent to all counselor faculty members who must be considered, as well as all others who are eligible for promotion.

II. Normally probationary counselor faculty shall not be promoted during probation but shall be considered for promotion at the same time she/he is considered for tenure. Probationary counselor faculty shall not be promoted beyond the rank of Associate faculty.

III. CONSIDERATION FOR EARLY PROMOTION

1. UNTENURED SSP-AR I COUNSELOR FACULTY. SSP-AR I Counselor Faculty who are untenured and who do not meet the other qualifications may be considered for early promotion upon written request of the faculty member or the chair or colleagues. If the chair or colleagues request that a faculty member be considered for early promotion, the faculty member being considered must agree in writing to be reviewed. Early promotions of such faculty is an exceptional situation.
2. Tenured SSP-AR II Counselor Faculty, prior to the equivalent of four years in service may request in writing to be considered for early promotion. Such faculty must have a positive recommendation from the chair or the request will not be forwarded to the next level of review. Early promotion of such SSP-AR II Counselor Faculty is an exceptional situation.
3. A candidate for early promotion is expected to have an outstanding record in Category A (Performance of Professional Responsibilities) and in Category B (Professional Achievement) and a least a satisfactory record in Category C (Contributions to the University).
4. A faculty member may be considered for early promotion one time at each rank.
5. Prior to the final decision the candidate for promotion may withdraw without prejudice from consideration at any level of review. However, if a candidate for early promotion withdraws, they will not be able to apply again for early promotion.

IV. REVIEW FOR RETENTION AND TENURE

1. Counselor Faculty shall be considered eligible for consideration for promotion in accordance with the Unit 3 MOU then in effect. (See especially Article 14).
2. A candidate for early tenure is expected to have an outstanding record in Category A (Performance of Professional Responsibilities) and in Category B (Professional Achievement) and a least satisfactory record in Category C (Contributions to the University).
3. A faculty member may be considered for early tenure one time.

Evaluation of Permanent Instructional Faculty

Additional:

Category B: Activities considered appropriate as "scholarly and creative activities" for the discipline are:

• Presentations and lectures on and off campus;
• workshops;
• group sessions;
• supervision of interns;
• development of programs;
• conferences; certificates;
• continuing education credits;
• awards and honors;
• board memberships;
• publications;
• special assignments;
• outreach programs;
• programs and training;
• special therapeutic skills.
• Campus activities;
• participation in professional organizations;
• classes and workshops to obtain/maintain professional State license status;
• creation of materials;
• websites and brochures related to counseling;
• proposals for special projects;
• participation in campus and community activities and other activities that foster professional growth.

POLICIES AND CRITERIA GOVERNING RETENTION, TENURE AND PROMOTIONS
Retention, tenure, and promotion of a counselor faculty member shall always be determined on the basis of competence and professional performance and not on the basis of beliefs, nor any basis which constitutes an infringement of academic freedom. Moreover, a counselor faculty member's personal life is his/her own and personal matters are relevant to retention, tenure, or promotion only when they clearly affect performance as a counselor faculty member. The criteria on which reappointment, tenure, and promotion of counselor faculty are based shall reflect the special characteristics of counseling and the responsibilities inherent in the academic support role counselors perform. For other academically related faculty primary emphasis will be given to assuring a high level of competence in their primary responsibility as defined in their job description.

Category A shall be interpreted for counselor faculty as the performance of their professional duties as implied in their job description, which includes teaching activities.

Category B, for counselor faculty shall be professional achievements related to their professional responsibilities as counselor faculty. The professional, scholarly and creative achievements include but are not limited to the following activities: Lectures, presentations on and off campus, workshops, group sessions, supervision of interns and other staff, campus and community activities, consultation, research, projects, development of programs, conferences, certificates, continuing education credits, awards and honors, publications, special assignments, grants, outreach programs, programs, training, and special therapeutic skills. Also, participation in professional organizations, classes and workshops to obtain/maintain professional state license status. The creation and development of new materials, websites and brochures related to counseling and teaching. The development of new proposals for special projects and other activities that foster professional growth.

Category C as for all faculty, shall for counselor faculty be all other contributions to the mission and governance of the University.

Counseling is an essential part of the University. Counselors, in providing counseling and psychological services to students, foster the learning experience inside and outside of the classroom and these responsibilities are analogous to those of the instructional faculty. The work of counselor requires continuing acquisition and application of knowledge and abilities unique to the profession of counseling, therefore, both the professional environment and the work of counselor differ in some fundamental ways from those of the instructional faculty.

Criteria for evaluating counselors must emphasize the responsibilities inherent in their academic appointments while reflecting the special characteristics and standards of the counseling profession. Performance of her/his duties (Category A) shall have the greatest weight,
however, all three categories shall be considered. The SSP-AR member is evaluated against the performance of her or his colleagues rather than as an isolated case.

Retention, tenure, and promotion shall be based on counseling performance, professional achievement and other contributions to the University. CSULA recognizes that performance in the counselor position, the equivalent of teaching for the teaching faculty,
is the most important activity for counseling faculty. Therefore, the most important criterion for retention, tenure, and/or promotion for counselor faculty shall be performance in the counseling position. The second most fundamental criterion shall be professional activities and development. Quality performance in both areas shall be required for retention, tenure, and/or promotion.

Professional counseling performance, shall be the primary and essential criterion. Hence, Primary emphasis will be given to assuring that, in the area of counseling related activity, counselor faculty demonstrate a high level of competence. For all personnel decisions, performance in counseling related activity shall have the greatest weight. It is expected that individual counselor faculty members will vary in the amount of effort invested and the quality of performance achieved within the areas. In the end, it is the overall contribution of each counselor faculty member in meeting the educational objectives of their respective department, division, and the University that shall be assessed.

The policies and procedures of this document are subject to Board of Trustees policies, the California Administrative Code, Title 5, the California Education Code, the Unit 3 MOU, and other applicable State and Federal Law.

I. PERIOD OF REVIEW
The faculty member's achievements prior to her/his initial tenure-track appointment in this counselor faculty position are a factor in the rank and step appointment and in the decision whether or not to grant credit toward tenure upon appointment. They shall not be a factor in retention, tenure, and promotion considerations. Retention reviews generally emphasize the period of time from the faculty member's Initial tenure-track appointment in a Counselor Faculty position to the closing of the Personnel Action File in the current review cycle. However, the emphasis in the current cycle should be the period of time since the last review, and an assessment of the tenure review is an assessment of the faculty of the faculty member's entire professional career and an assessment of his/her likely performance in the future.

Promotion reviews cover the period of time from the faculty member's initial tenure tract appointment in a counselor faculty position or, if the faculty member has received a promotion, from the faculty member's last promotion, to the closing of the Personnel Action File
in the current review cycle.

Other distinctions between retention, tenure, and promotion reviews are discussed in the Faculty Handbook and Unit 3 MOU.

II. PERFORMANCE DESCRIPTORS
At all levels of review, in writing the evaluations of the faculty member's performance shall be summarized in each category, A, B and C by using one of the following descriptors. (The meaning of each descriptor is shown in brackets.)

Outstanding      [performance far exceeds criteria]
Commendable   [performance exceeds criteria]
Satisfactory      [performance meets criteria]
Unsatisfactory   [performance does not meet criteria]

The summary statement should appear either at/near the beginning or at/near the end of the category evaluation.

Committee Procedures

Review of Faculty Holding Joint Appointments and of Faculty Active in Interdisciplinary Programs

Student Consultation in Academic Personnel Processes

Additional:

STUDENT OPINION SURVEYS
It is expected that a Counselor Faculty member who teaches will strive to gather student opinion surveys when they do teach, but are likely to have few, if any, student opinion surveys in her/his Personnel Action File. The absences of such survey for faculty shall not, in and of itself, have significantly negative impact on the evaluation.

Performance evaluations will be collected each semester from the students receiving services from the counselor faculty.

OTHER SOLICITATION OF STUDENT OPINION
Students shall be given the opportunity annually to submit written and signed statements regarding all counselor faculty. These statement shall be limited to the students' own experience with a particular counselor faculty member under consideration regarding Category A, "Performance of Professional Responsibilities."

This solicitation of opinion shall be in compliance with the procedures delineated in the Faculty Handbook, "Student Input In Academic Personnel Processes," with these role substitutions: The chair shall fulfill the role of the departmental committee.

Oral Testimony

Role of Department/Division/School Chair or Director

Appointment of Temporary Faculty

Additional:

Temporary. Temporary counselor faculty members shall be informed on first appointment of the expected duration of their appointments.

Evaluation of Temporary Faculty

Additional:

I. Temporary full-time and part-time and temporary counselor faculty shall be provided with written statements from department chair person specifying the counseling faculty duties as specified in the Student Services Professional, Academic Related I, II and III job descriptions.

II. The department chair and Counseling Faculty Personnel Committee will review temporary full-time and part-time faculty at the end of their yearly assignment. Temporary faculty with consecutive one semester appointments and those appointed on an irregular basis shall be reviewed prior to each subsequent appointment by the department chair.

III.STUDENT OPINION SURVEYS
It is expected that a Counselor Faculty member who teaches will strive to gather student opinion surveys when they do teach, but are likely to have few, if any, student opinion surveys in her/his Personnel Action File. The absences of such survey for faculty shall not, in and of itself, have significantly negative impact on the evaluation.

Performance evaluations will be collected each semester from the students receiving services from the counselor faculty.

IV. OTHER SOLICITATION OF STUDENT OPINION
Students shall be given the opportunity annually to submit written and signed statements regarding all counselor faculty. These statement shall be limited to the students' own experience with a particular counselor faculty member under consideration regarding Category A, Performance of Professional Responsibilities.

This solicitation of opinion shall be in compliance with the procedures delineated in the Faculty Handbook, "Student Input In Academic Personnel Processes," with these role substitutions: The chair shall fulfill the role of the departmental committee.

Consideration for Three-Year Appointments

Additional:

Temporary full-time and part-time and temporary counselor faculty shall be reviewed on the assigned Counselor faculty duties, as specified in the Student Services Professional, Academic Related I, II and III job descriptions.

The Counselor Faculty Personnel Committee and the Chair of the department is responsible for evaluating temporary faculty for range elevation and making recommendations to the next level of review.

Consideration for Range Elevation

Review of Department Personnel Procedures

Additional:

The Counselor Faculty Affairs Committee is responsible for reviewing the personnel policies and procedures.

The department Chair in collaborate with the Counselor Faculty Affairs Committee shall review and approve personnel policies and procedures, subject to the approval of the Associate Vice President for Student Affairs.