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Student Conduct FAQ

Initial Contact

Why did I get an email from the Office of the Dean of Students?

The email informs you that someone filed a report alleging that you violated the Student Conduct Code.

What happens after I’m contacted by the Office of the Dean of Students?

You need to set up a meeting as directed in the letter by the deadline stated in the letter.

What if I am accused of academic dishonesty?

If you are accused of academic dishonesty, you will have an opportunity to speak to your instructor about the allegation.  Under the University policy on academic honesty, the professor may assess an academic consequence such as a zero on the assignment or an F in the class. The instructor will also refer the matter to the Office of the Dean of Students and additional administrative sanctions may be imposed through the student conduct process.

First meeting

What happens at the first meeting?

The Associate Dean will go over the report and information gathered from an investigation. You will have an opportunity to explain what happened from your perspective. The Associate Dean will explain the Student Conduct process and outline possible next steps.

There will be a discussion as to whether the issue can be resolved informally through a resolution agreement or formally through a hearing.

Who will be at the first meeting?

The first meeting is usually attended by the Associate Dean and the student. Both may have an advisor of their choosing present with them. Your advisor is there to support you; they may not speak on your behalf. Attorneys are generally prohibited from acting as advisors. The letter that you receive about the meeting will outline when/if attorneys may be present as advisors.

Will the person who filed the report be there?

No.

What happens if I don't show up to the meeting?

You will receive notice that an enrollment hold will be placed, which will prevent you from adding, dropping or registering for classes. A hold will also be placed on your transcript, which will prevent you from obtaining your transcript. For seniors who are about to graduate, we can also put a hold on awarding your degree.

You may be directed to set up another meeting or you may be scheduled for a Formal Hearing. It is important for you to respond to letters from the Office of the Dean of Students Office regardless of your plans to continue enrollment at Cal State LA in the future.

What if I don't agree with the information in the report?

Tell the Associate Dean in the initial meeting and they will take it into consideration as part of their investigation.

What happens if you think I did something wrong?

If, based on the information that the Associate Dean has gathered, they think that it is more likely than not that you violated the Code of Conduct, you may be offered a resolution agreement. The resolution agreement outlines sanctions that you agree to fulfill if you sign the agreement. If you don’t agree with the sanctions, or you don’t agree that the preponderance of evidence points to you having violated the Code of Conduct, you have the right to a formal hearing.

I live on campus and I’ve already met with someone in Housing about the incident. Why do I also have to meet with the Associate Dean?

If you live on campus and are found in violation of the policies outlined in the Housing license agreement, you may also be in violation of the CSU Standards for Student Conduct. The Housing conduct process and the University conduct process are separate, so students may have to go through both depending on the severity of the incident.

Formal Hearing

What happens at the hearing?

The hearing is an opportunity for the University and for you to present evidence and witnesses in support of your positions. The hearing is controlled by a Hearing Officer who will decide, based on what they hear and see at the hearing, whether you violated the Code of Conduct. If they decide that you did, they will also recommend sanctions. The Hearing Officer will prepare a report which is sent either to the President or to the President’s designee. The President, or their designee, makes the final decision as to responsibility and to sanctions.

What happens if I don't show up to the hearing?

The Office of Student Conduct schedules the hearing with your input, based on the days and times that work best for you.

If you don’t show up to the hearing and you don’t have good cause for the absence, it’s likely that the hearing will proceed, and a decision will be made, without your input.

Possible Outcomes

What can you do to me? What are the possible outcomes?

Sanctions can range from restitution to expulsion and depend on the severity of the violation.

Learn more at Possible Sanctions.

Will I be expelled?

Expulsion from all 23 campuses of the CSU is a possible sanction in cases involving severe behavior. See Possible Sanctions for more details

Will something be indicated on my transcript?

A suspension of a year or more and an expulsion will go on your transcript permanently. See Possible Sanctions for more details.

Can I appeal?

The signed resolution agreement and or a decision by the President or President’s designee’s is final.

Privacy

Will other people know? Will you tell my parents?

Link to Confidentiality

Will the person who filed the report find out the outcome?

It depends whether they have a legitimate educational interest.

Otherwise, we’re bound to Confidentiality.

If the violation also involves an alleged crime, can I be prosecuted through the criminal courts as well as being referred to the Office of the Dean of Students?

Yes, the violation may result in an investigation by both the University and the legal system. The processes are separate and may occur simultaneously.

How can I have a hold lifted from my record?

If you have a hold, you have likely failed to fulfill obligations concerning a disciplinary case including not scheduling a disciplinary meeting or completing mandated sanctions. You will need to call the Office of the Dean of Students at (323) 343-3103.