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How To Apply FAQs

FREQUENTLY ASKED QUESTIONS 

WHAT ARE THE HOUSING ROOM and BOARD RATES? 

CAN I STAY OVER WINTER BREAK? IS WINTER INCLUDED IN THE 2022–23 HOUSING AGREEMENT? 

Residents living in apartments may stay for the full academic year and are eligible to remain in their assigned space for during winter intersession and spring break.

South Village, Village Café and Village Market will close during winter intersession and break. South Village residents are expected to move out at the end of fall semester and return the week prior to when classes resume. Students that are attending winter intersession classes or have housing security issues may request a temporary assignment based on availability.

Students will be asked to submit a winter intersession intent form so that we are aware of residents staying over the break. 

NOT SURE ABOUT LIVING ON CAMPUS NEXT YEAR? 

If you are considering living on campus next year, but are not certain, we highly recommend that you apply now. Housing spaces may be limited or could fill early.  You may cancel your application up to 30 days prior to the beginning of the semester if you decide not to live in Housing.  

Students wishing to cancel their housing application must submit a request to cancel no later than July 18, 2022, to avoid prorated room and meal plan charges. Cancellation requests received after July 18, 2022 are subject to a $50 cancellation fee, if approved. Please see the cancellation policy outlined below.

WHEN IS MY HOUSING FEE BALANCE DUE?  

Fall 2022 housing fees will be posted to your student account no later than June 2022. Fall 2022 fees will be due August 8, 2022. You MUST review your housing charges after receiving your official housing confirmation and follow the payment deadline dates outlined on your student account to avoid late fees. 

Spring 2023 housing fees will be posted to your student account no later than November 2022. Based on your payment schedule selection, your spring 2023 fees will either be due in one payment (December 2022) or two payments (December 2022 and January 2023). Always review your housing charges and follow the payment dates outlined on your student account to avoid late fees. 

Late fees are applied monthly for past due balances. All fees must be paid in full prior to the student’s arrival on campus. 

If you intend to utilize financial aid, you will need to provide your financial aid summary to the Housing Office for review each semester. We strongly recommend selecting the installment plan to permit your second payment to align with the financial aid account release date. 

Students seeking to use financial aid to help meet their financial obligations for housing and meal plans must ensure they have submitted all required documentation to the Financial Aid office, registered outside scholarships with the scholarship office, and have accepted all aid, including loans, required to meet their obligations in full (Tuition, Fees, Housing and Meal Plan if applicable). In many cases, some acceptance of loans or out-of-pocket payments may be required to meet your total obligation. 

MISSED APPLICATION OR PAYMENT DEADLINE? WHAT IF YOU ARE PLACED ON A WAITLIST? 

The Office of Housing and Residence Life will continue to accept housing applications and initial payments even after the deadline. 

However, all late applicants may be placed on a waiting list. If you have designated a preferred roommate and are on a waitlist, you will not be eligible for placement with this designated student until you are offered a space. You will need to notify potential roommate(s) of your ineligibility to participate in the housing application process so that they may seek other roommate options.

Waitlisted students are encouraged to remain on the list through the summer. Cancellations are very common. Waitlisted students will be assigned as spaces open. We anticipate communicating with waitlisted students between June 15, 2022, and August 15, 2022, based on availability. 

 

WHAT IF I FAIL TO MEET THE ELIGIBILITY CRITERIA? 

Students must always meet the eligibility criteria both throughout the entire housing application process and once they live on campus. Housing and Residence Life reserves the right to cancel a student’s application and room assignment if student defaults on payments, does not complete sanctions, has a conduct issue, or is not enrolled in the required unit enrollment.

CAN I GET MY $340 INITIAL HOUSING PAYMENT BACK? WHAT IS THE CANCELLATION POLICY?

The License Agreement requires a 30-day notice before the first day of the agreement period to avoid any penalties. For Fall 2022 the deadline is July 18, 2022.  Students are responsible for submitting a cancellation and refund request to the Office of Housing and Residence Life by this deadline if their plans change and they do not wish to live on campus. If the request is submitted on time and is approved for cancellation, students will receive a full refund, with the exception of the non-refundable $40 application fee. 

Requests to cancel after July 18, 2022 (less than 30-day notice) must include a statement of reasons, with appropriate documentation, and must be approved for release from the license agreement. Please keep in mind that the Housing License Agreement is similar to a lease and entering into a lease with an off-campus source before formally canceling your on-campus housing agreement is not an automatic reason to be released. If approved to cancel, students will receive a refund, excluding the non-refundable $40.00 application fee and will include a $50.00 cancellation fee.

WHAT IF I NEED TO REQUEST MEDICAL OR DISABILITY-RELATED ACCOMMODATIONS FOR HOUSING? 

The Office of Housing and Residence Life, in consultation with the Office for Students with Disabilities (OSD), is committed to assisting students with documented disabilities to find reasonable accommodations as determined by the Americans with Disabilities Act (ADA) and Fair Housing Act (FHA) policies and guidelines, on a case-by-case basis.

If you require a specific type of housing accommodation due to a medical condition or disability, students must first register with the Office for Students with Disabilities (OSD) and undergo an intake appointment. For information on the registration process, please visit the OSD website at https://www.calstatela.edu/osd/register-osd or call their office at 323-343-3140 or email at [email protected] This process will include requirements to provide documentation to OSD as part of your needs assessment. Once this is completed, OSD will communicate recommendations to the Housing Office.

Your OSD registration process must be finalized no later than the application deadline.

For current students with OSD approved housing accommodations, as part of your housing application process, please check in with your OSD counselor and request an updated accommodation letter to be sent to the Housing Office.

You must meet all deadlines for the housing application process to be eligible for the housing placement.

 

WHAT ARE LIVING LEARNING COMMUNITIES (LLC)?  

If you’re interested in participating in one of the Living Learning Communities or a themed community, you can mark your interest when completing your student profile in the housing application. 

You can mark more than one LLC or themed community. Keep in mind that LLCs and themed communities for continuing students may require an application and/or enrollment in a class, special program affiliation or attendance to a minimum number of programs to help develop awareness in the community. 

To learn more about Living Learning Communities, visit: Themed Living Communities

I’M INTERESTED IN LIVING IN THE HALISI BLACK SCHOLARS LLC. HOW WILL THE PROCESS WORK FOR ME? 

The Halisi Black Scholars Living Learning Community is designed to enhance the residential experience for students who are a part of or interested in issues regarding the Black community living on campus by offering the opportunity to connect with faculty and peers, and engage in programs that focus on academic success, cultural awareness, and civic engagement. Click here for the latest news about Halisi Black Scholars programs.  

Students applying for Halisi Black Scholars LLC must indicate their interest in their online housing application.  

I’M INTERESTED IN REQUESTING PLACEMENT IN GENDER INCLUSIVE HOUSING. HOW WILL THE PROCESS WORK FOR ME? 

The Cal State LA Housing and Residence Life community provides Gender Inclusive housing options. It is a voluntary environment where students can live in the same room with any other student regardless of sex, biological gender, gender identity, gender expression, or sexual orientation. Students who live in this community will be expected to contribute positively to the community by offering support and encouragement for the living environment, respect for residents’ different motivations for choosing this living option, embrace and learn from experiences different from one’s own, actively participate in community events, and abide by all regulations outlined in the Student Guide and License Agreement. 

Students applying for Gender Inclusive housing must indicate their interest in their online housing application.  

I’M A STUDENT ATHLETE. DO I NEED TO PARTICIPATE IN THE HOUSING APPLICATION PROCESS? 

Yes. Housing works closely with the Athletics department in reviewing applications and placing student athletics in housing. If you are requesting to reside on campus, you MUST submit a housing application, pay the $340 Housing Initial Payment and complete all steps required in the housing application process by the requested deadlines. Athletes are subject to the same eligibility criteria as all other students participating in the housing application process.

WHEN DOES MY 2022–2023 HOUSING AGREEMENT BEGIN? WHEN CAN I MOVE IN? 

The license agreement for students begins on the date of move-in for each community. For residents living in South Village, it is Wednesday, August 18, 2022. For residents in the apartment complexes, it is Friday, August 19, 2022. Students will receive appointment times for moving in.

 Students must meet these eligibility requirements to move in:

  • Unit Enrollment (Undergrad: a minimum of 12 units; Grad: a minimum of 8 units)
  • First Payment (Paid in full or payment plan established with University Loans and Collections)
  • TB Clearance (submitted and cleared TB review with University Student Health Center prior to move-in)
  • Any Health Mandates, such as COVID-19 Test Results, Exemption Approvals or Vaccinations (submitted and cleared COVID-19 test review with University Student Health Center)

WHEN CAN I REQUEST A ROOM CHANGE? 

Requests to change assignments will be accepted three weeks after the start of the fall semester. Our ability to accommodate room and/or building changes is based on the availability of spaces. Students who are interested in a room change must schedule an appointment with their Residence Life Coordinator following the three-week administrative freeze to discuss their interests and determine the best course of action. Please note: room changes are not guaranteed and roommate mediations may be utilized as a course of action as part of this process.