Find a Job On Campus

Student Assistants need to schedule an appointment with our office by contacting us at [email protected] to complete the following: 

• I-9 documents (e.g. Social Security card and picture ID, or U.S. passport)
• Student Payroll Action Request (SPAR) 
• Student Employee Personal Data Form 
• Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945) 
• *Academic Student Employee Union Deduction Authorization Form – only for Instructional Student Assistant (1150) 

Student Assistants with an EAD must first contact Jorge Cardenas in Human Resources to obtain I-9 clearance.  Once you are cleared, schedule an appointment with our office by contacting us at [email protected] to complete the following documents: 

• Student Payroll Action Request (SPAR) 
• Student Employee Personal Data Form 
• Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945) 
• *Academic Student Employee Union Deduction Authorization Form – only for Instructional Student Assistant (1150) 

Step 1: Social Security Number 

In addition to I-9 clearance, students with an F-1 visa will need a social security number. You must first contact an International Student Advisor to obtain: 

• On-Campus Employment Verification Form 
• Supporting Letter to apply for a Social Security number 

You will submit the Supporting Letter to a local Social Security Administration (SSA) office to apply for a Social Security number (SSN) and obtain a receipt.

You must present the Social Security card or the Social Security receipt to the Career Center if the SS Card is not available. Once you receive your SS Card it must be presented to the Career Center, as soon as possible, but no later than one month from when the work authorization was issued. 

Step 2: I-9 Clearance from Human Resources 

Next, you need to schedule an appointment with Jorge Cardenas in Human Resources to obtain I-9 clearance. You will need to provide: 

• The original/unlaminated Social Security card or receipt if card is not yet available
• Completed On-Campus Employment Verification form 
• Foreign passport 
• I-20 and I-94 
• Non-Resident Alien Notification Form (will be forwarded to Businesses Financial Services for follow-up) 

Step 3: Meet with Student Employement Office 

Once you have been I-9 cleared by HRM, the Career Center will contact you for an appointment to finalize hiring process. You will need to present/complete the following documents: 

• The original/unlaminated Social Security Card or receipt if card is not yet available
• Student Payroll Action Request (SPAR) form (new hires only) 
• Student Employee Personal Data Form 
• Statement Concerning your employment in a Job Not Covered by Social Security (SSA-1945) 
• Academic Student Employee Union Deduction Authorization Form – only for Instructional Student Assistant (1150) 

We will review the documents and provide the student employee an Authorization to Work. 

Step 4: Finalize Payroll 

Once you get a Social Security Number, schedule an appointment with our office by contacting us at [email protected] to finalize payroll.

You must present your SS Card within one month. If the card is not submitted by the end of the 30-day period, your employment may be suspended.

If you have Federal Work-Study, you will complete your hiring paperwork through the Center for Student Financial Aid.