CURRICULOG USER HELP GUIDES & TRAINING

Your User Account

• Guide to access your Curriculog User Account and set up notification preference.
• New faculty members single-sign-on (SSO) access: please contact the Curriculum Analyst of your college. Look up their contact in the "Curriculog Training" tab below.
• Current User accessibility issues: please send a Curriculog Support Ticket.
• If you see the 502 Bad Gateway error message, it is time to clear your browser. Please refer to this guide.

Your Role in Curriculog

A user may have more than one role in the curriculum process workflow. It is important to understand your role and your responsibilities. This guide tells you what you can or cannot do on Curriculog.

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Look up information

Once you have logged into Curriculog, the first screen you will see is My Dashboard. The dashboard serves as your gateway to Curriculog and allows you to manage your proposals and see recent notifications and upcoming events at a glance. Getting familiar with the icons helps to understand the functionalities of the proposal forms and the proposal status.

Below are the recommended topics and short tutorial videos for the End Users:  

Topics for originators:	Topics for agenda administrators (chair, college associate dean, etc)

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To get familiar with Curriculog

Originators are strongly recommended to follow the built-in help guide Walk Me Thru.  Please refer to the above section and check out the short video topics.

Steps to start a proposal

• Check out which proposal form you will use.
• Tap on the [+ New Proposal] button. Select a proposal type: Courses, Programs, or Others (non-Curriculum items)
• Select the proposal form you need.
• To the rightmost of your selection, hover over an icon to preview the form and make sure your selection is correct. Once confirmed, tap on the check mark to start the proposal. Note: at this point, you may import the data into your proposal by keying in a prefix or course code, or using a keyword of a program title to pull up a list of selections for preview. Once your selection is confirmed, tap on the build proposal button. Loading of the data takes about one minute.
• Once the proposal is open, follow the simple instruction in Area A and complete Area A.  Notes for course mod and course deletion originators: run an impact report now. You must inform the impacted department before you proceed further. Upload the impact report and the communications to the proposal. 
• Save your work. Check the accuracy of the workflow (to the right of your proposal), and make corrections as needed. Once the entries in Area A are validated, tap on the validate and launch button. Notes: Before you launch the proposal, never proceed to Area B or any further. Always read and follow the instruction in the proposal.

Notes

• If you used the wrong form  - please cancel the proposal and re-start with the correct form.
• If you alter populated data BEFORE you launch the proposal -  please cancel the proposal and re-start with the correct form.
• If the course is or will be a cross-listing course - please hold for the counter-part course proposal for co-current submission.
• Proposals that you started are listed under the [My Proposals] tab.
• Proposals that are pending your decision are listed under the [My Tasks] tab.
• Missing the workflow timeline? Check with your department and your Associate Dean for permission before you move on.
• Late proposals - please cancel (withdraw) the proposal from the workflow.

FAQs

Q: In order to prepare my proposal, how do I look up course /program curriculum data ahead of time?

A: Forms 3A and 3B allow you to gather course data or program curriculum on Curriculog to prepare your proposal for discussion within your department prior to officially submit an actual proposal. If you have questions about using Form 3A or 3B, contact the Curriculum Analyst of your college for assistance.

Q: Which proposal forms must import curriculum data? Can I copy and paste information from an archived proposal to the new proposal?

A: Other than the new course and new program proposal forms, all the modification forms require the import of data to ensure your proposal is loaded with the most current data.

Course mod consists of 80+ fields, import data to a proposal takes about 2 minutes without the risk of using outdated information.

Q: What if I altered the populated data prior to launch?

A: The tracking will be messed up. Your proposal will be rejected regardless at any step. Therefore, you want to cancel the proposal, restart a new form, and spend 2 minutes importing data. Do not attempt to get around. If you are not sure, seek assistance from the Curriculum Analyst of your college.

Q: I can not locate the proposal I created earlier, can I create a duplicate?

A: Go to the “My proposals” tab,  and you will find your proposals there.  For the same process cycle, only ONE proposal for the same course (or the same program) is allowed. If you have created multiple proposals for the same course, you must decide which one to keep. Curriculog does not combine proposals.

Q: My proposal missed the timeline to reach the EPC step for the final decision. Can I recycle it for the next curriculum cycle? I don’t want to restart all over again.

A: Unfinished proposals cannot be recycled. The effective term cannot be changed in the forms, and the fields are mapped to be exported to the upcoming catalog. In addition, new fields may be added as per the CO’s request; or some fields may get obsoleted/replaced for the new cycle.

Q: Before the new cycle starts, can I take a look at the new forms?

A: New cycle begins in the Spring semester each year. UGS posts PDFs of the new forms on the UGS website around Thanksgiving week for faculty preview. Check out the Template for Proposal section.

Q: Why I cannot edit my proposal after I make the decision? 

A: Making a decision is sending your proposal away from your step. Once the proposal is left, you are done with the proposal.  The reviewer of the current step may do the edits upon your written request, or reject (send back) the proposal to you for edit. 

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This section is for the Chairs, College Associate Deans, and their Assistants (the College Curriculum Analysts).

1. Understand your role as an Agenda Administrator on the workflow. 

2. To keep the process transparent to the campus, for each committee meeting, an agenda administrator needs to:

• create an agenda, name the agenda (see below), and load the agenda with proposals for review and decisions; 
• make sure at least 50% of the committee members opened the proposals (the grey bubble next to the name turned white if opened). Encourage the members to vote, but it is up to them to remain idle.
• on the committee step, make the final decision on behalf of the committee;  
• always archive (close) the old agenda before creating a new one for the next meeting. You will not be able to move the unfinished business to the new agenda until the old one is not archived.

3. Help Guides and Tutorials on Creating Agenda for your Committee

4. Agenda Naming Convention

The agenda title cannot be changed once it is published and/or archived. It could be too much of a hassle to look for your agenda among the other hundreds of agendas on Curriculog. The only way is to organize your agendas by following the Agenda Naming Convention (in CAPS).

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Your Role:

• When a proposal reaches your step, pending your decision, it appears under the My Tasks tab.

• You need to review these proposals, make comments, and vote.  Your decision does not move the proposal. The agenda administrator moves proposals forward (for approval on the next step) or backward (rejects the proposal for revision/edits) based on the committee’s decision.
• If you are on multiple committees or you have multiple roles on Curriculog, use the Advanced Filter to sort out the proposals. Select your committee from the Current Step Name to pull the respective proposals.

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Custom Route - Basic Approach

The College Curriculum Analysts are well-trained Curriculog users. They are the go-to person if you encounter any general curriculum or Curriculog issues. Please look up their contact is in the Curriculog Training tab.

If you must submit a support ticket, remember to indicate your full name and department. We need to verify the level of your access with your Chair and/or the College Curriculum Analyst. 

• Curriculog Troubleshooting Support Request

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All curriculum modifications or updates on the University Catalog or on GET are processed on Curriculog, a curriculum management system. Before you do proposals, you are encouraged to join training workshop(s) if you are not a frequent user of Curriculog. 

Open Webinars: 

• Training sessions (20 – 45 minutes each) are offered via Zoom.
• Each session covers 1 to 2 topics and is independent.
• Training schedule and registration are posted on Curriculog.

• Each session is about 45 minutes to an hour.​ Up to two sessions can be scheduled together.
• Select a combination of topics.
• At least 3 participants are required to form a group.  Participants can be a group from multiple departments.
• Send your request to the Curriculum Analyst of your college. ​

(please visit again as we continue to add new checklists)

Program Proposals:

• Credential Mod
• New Credential
• PB / PM Certificate
• New Degree

Course Proposals:

• Course Mod and New

Other / General checklists:

• Proposal Supporting Document

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