Below are available forms for download.
Student Stop Payment/Replacement Refund Request
- Student Stop Payment/Replacement Refund Form - Click here for instructions
An incomplete form will delay the stop payment/replacement refund process. Use this form to request a replacement for your previously issued student account refund check if your check was lost, stolen, damaged, or expired (issued more than 180 days ago). This form may not be used for payroll checks.
Tuition and Fees Refund Request
Tuition and fees refunds are processed automatically during the 5th-6th week of the term when a student follows the campus established procedures and deadline dates to drop courses or withdraw from the University each term. A $5.00 administrative processing fee will be withheld from all refunds unless withdrawal is the result of campus regulation, class cancellation or compulsory military service. For emergency or late refunds after the 6th week, please complete the Refund Petition form and submit to One-Stop Financial Services, Student Services Building, Room #2380.
Special Circumstances Tuition Adjustment Request
It is the student’s responsibility to follow the established campus procedures and published refund deadlines as related to dropping or withdrawing from classes. Students may use this form to request a review of tuition and fees charges associated with courses dropped or withdrawn after the published refund deadline, when such actions result from a documented exceptional circumstance or verified University error.
Additional Forms
- Payment Contract Request (please allow 3-5 business days for a response after submitting)
- Title IV Authorization Form
- Student Financial's FERPA Release Form
The Title IV and FERPA release form will need to be submitted in person at One-Stop Financial Services, Student Services Building, Room #2380. For questions, please contact (323) 343-5357.
Business Procedures
- Petty Cash Procedure
- Petty Cash Form
- Cash Handling Procedure
- Cash Handling and Timely Deposit Procedure
- Department Deposit Transmittal Form
- Cashier Daily Collection Reconciliation
- Change Fund Procedure
Use this section to access key forms and reference guides that support day-to-day business operations across campus departments. These resources ensure that purchasing, payment, and compliance activities are carried out in accordance with CSU and university policies. Departments are responsible for reviewing and following the most current procedures when submitting financial documents for processing.
Accounts Payable
- Cal State LA Non-Resident Alien Notification Form
- UAS Non-Resident Alien Notification Form
- Payee Data Record Form (Vendor 204 Form)
Accounts Payable forms are used to facilitate the timely and accurate processing of vendor payments, reimbursements, and disbursements. These forms help ensure financial activity is properly authorized and documented. Supporting documentation and departmental approvals may be required based on the transaction type.
Travel and Campus Financial Forms
Please visit the Travel website.
Faculty, staff, and students may use these forms to initiate travel-related reimbursements and campus finance actions such as petty cash, transfer of funds, or invoice corrections. Travel-related forms must follow CSU travel policy and be submitted with all required receipts, justifications, and pre-approvals as applicable.
Honorarium
Use this form to initiate honorarium payments for individuals who provide guest lectures, presentations, or other qualifying services without expectation of compensation. Honoraria must be pre-approved and aligned with CSU policy. Additional documentation may be required depending on the nature of the engagement and the recipient’s classification.
Independent Contractor
- IC Training Guide
- IC - Simple Service Agreement
- IC - Complex Service Agreement
- IC - Complex Online Requisition Guide
- Independent Contractor & Honorarium Matrix
Departments should complete the required Independent Contractor forms before engaging an individual for specialized services. All contractor arrangements must comply with CSU conflict-of-interest and classification guidelines. Forms should include supporting documents such as scopes of work, payment agreements, and departmental approvals.
Payment Forms
- Payment Request Form
- California State LA Payee Data Record Form
- Hospitality Form
- Payment Contract Request
These forms are used to request direct payments not processed through a purchase order—such as reimbursements, stipends, or hospitality expenses. Submit complete forms with supporting documentation, including business purpose, dates, funding source, and necessary approvals. If the payee is new or has updated information, also submit the Payee Data Record Form.