Submitting Documents

students in lecture

Requested documents must be received by the specified deadline.
Additional document deadline information will be emailed to you after you submit the University admission application.
 
Due to the current COVID-19 pandemic, the Office of Admissions and Recruitment is operating virtually. We strongly encourage students to electronically submit official documents to our office if the option is available from the issuing school/agency.
 

Official Transcripts/Academic Records

Be aware: If you are a current (or former) Cal State LA student, the Cal State LA transcript does not need to be submitted to the Admissions Office.
 

Academic transcripts/academic records must be current and include an applicant’s full academic record of all courses taken, grades received, honors received, and degrees conferred. An official transcript is prepared and sent to Cal State LA by the issuing educational institution. If submitting paper/hard copies of official transcripts, the document should be printed on the issuing institution’s official paper/letterhead and sealed by the institution in an envelope. All submitted documents become University property, and will not be released back to you.

  • Documents will be considered unofficial if:
    • The accompanying institution's envelope is opened prior to receipt by the Admissions Office.
    • It is emailed (or uploaded) by the applicant to the Admissions Office.
  • Please do not fax documents to the Admissions Office; documents received via fax will be destroyed without review.

Electronic Transcripts

Cal State LA accepts electronic transcripts from schools/colleges that partner with ParchmentCredential Solutions, and National Student Clearinghouse. If your school is using a different electronic transcript platform, please request for the electronic transcript to be sent to [email protected]

International Academic Records

The University does not accept official documents/academic records for admissions-related purposes via fax or email from the applicant. Documents received via fax or email may be destroyed without review.

We understand that certain countries only issue one original academic record and/or degree certificate to a student. If you are in this situation, please do not submit your original records to the University because they will not be returned to you. We will accept copies for the initial review, but you will be required to present the original documents after admission, prior to enrollment. If your educational institution does issue multiple copies of academic records to students, please plan to submit official, original copies to the University. No exceptions will be made. 

Original international academic records/transcripts that have been opened and submitted by an applicant for admissions are no longer considered official. These records may be used for evaluation purposes, but you must also request that official transcripts (with the grading scale) from each school, college and/or university you have attended, to be sent directly to the Cal State LA Office of Admissions & Recruitment. If your institution does not issue records in English, certified English mirror/direct, word-for-word translations (not interpretations) must be submitted with the documents. To find a certified translator, visit www.atanet.org, or go directly to the ATA search directory. WE DO NOT ACCEPT DOCUMENTS VIA FAX OR EMAIL. All submitted documents become University property, and will not be released back to you.

If you will be mailing the foreign/non-US academic records directly to Cal State LA in one parcel/package via post or courier post, please include a coversheet with your mailed packet. The coversheet must indicate your first name, last name, Cal State LA ID number (CIN), application term, and the specific academic program that you applied to. Mailed transcripts must remain sealed in an envelope by the issuing institution.

 

VERIFY ORIGINAL (VO) DOCUMENTS

If you are offered admission and have been asked to present your original academic records to the Admissions Office, please schedule an appointment. The meeting should not take longer than 30 minutes. After booking your appointment, you will receive a confirmation email with a link to the virtual video conference meeting. To help prepare for the appointment, we also ask that you upload your final academic documents at least 2 business days prior to your scheduled appointment time. 

International Graduate Applicants - Foreign Credential Evaluation Reports

[This IERF/WES report requirement is temporarily SUSPENDED for Spring 2021 and Fall 2021 admission. Instead, applicants should submit academic records to the Admissions Office as described above under the INTERNATIONAL ACADEMIC RECORDS section.]  

International applicants (those requiring a F/J visa to study in the US) to a graduate/postbaccalaureate program with non-US academic records/transcripts are required to submit their international records (with the institutions grading scale), and ATA certified English translation(s), to one of the following Foreign Credential Evaluation agencies for initial academic evaluation:

After applying to Cal State LA, visit IERF or WES and create an online application requesting the "Course-by-Course, Detailed Report” to be submitted to the CSU Los Angeles-Graduate Studies. For steps on how to submit your foreign academic records to these agencies, please visit the Admissions and Recruitment IERF/WES page. Please select the correct report type; incorrect report types may lead to missed deadlines and the withdrawal of your admission application.

We do not accept foreign credential evaluation reports from other agencies. Reports must be sent directly from IERF or WES to the Cal State LA Admissions Office.

SAT and ACT Test Scores

You must request for your SAT or ACT test scores to be sent to Cal State LA. You can order your scores online from the respective testing agencies at:

The College Board SAT

  • If you are only applying to Cal State LA, use the Cal State LA Code of 4399.
  • If you are also applying to other California State University (CSU) campuses, use the CSU Code of 3594 – this will allow any CSU campus to retrieve your score.

ACT Records - Cal State LA Code of 0320

English Language Proficiency Exam Scores (TOEFL, IELTS, PTE)

TOEFL Test - Cal State LA Code 4399
Tests must be taken within the last two years. After two years, TOEFL scores are no longer valid.

IELTS
Send official PAPER (hard copy) scores to California State University, Los Angeles. Test Report Forms are valid for a recommended period of two years.

Pearson Test of English (PTE) Academic
Send scores to California State University, Los Angeles. Your score report is valid and will be available online for two years.

Where to send/submit academic documents for Admissions

By mail:
 
For undergraduate applicants-
 
Cal State LA Admissions Office
5151 State University Drive
Los Angeles, CA  90032
United States of America
 
For graduate applicants-
 
Cal State LA Admissions Office
c/o GRADUATE ADMISSIONS
5151 State University Drive
Los Angeles, CA  90032
United States of America
 
In-person:
Student Services Center-Admissions Office

Student Affairs Building, Room 101
5151 State University Drive
Los Angeles, CA  90032

Short-term metered parking is available near the Student Affairs/Administration Buildings. For more parking information, visit the Visitor Parking webpage.

Or electronically, directly from pre-approved educational institutions and testing agencies.

The University does not accept official documents/academic records for admissions-related purposes via fax or email from applicants. Documents received via fax or email may be destroyed without review.

All academic records submitted to Cal State LA become University property and will not be released, or copied, except for situations in which Cal State LA redirects an application to another CSU campus due to non-accommodation.