Formatting and Submission
All students who complete a thesis or dissertation, and some students who complete a project report, will submit their manuscripts to the Graduate Resource Center for approval. Students will work with the GRC to format the document while they work with their committee to draft the content. Students should attend a Formatting and Submission workshop or webinar in their final term to learn about formatting and submission procedures. Students are also encouraged to join the GRC Canvas Course to receive reminders about the deadlines.
Watch the Fall 2023 Thesis Formatting and Submission webinar recording.
Students may submit their thesis, project report, or dissertation for approval during the fall, spring, or summer terms. During the term they plan to submit their document for approval, students must meet the three submission deadlines.
Deadlines for the current term:
Deadline 1: December 1, 2023
Deadline 2: December 8, 2023
Deadline 3: December 15, 2023
Master's students must schedule a "Thesis Review" appointment in Navigate to receive format feedback on an early version of the thesis or project report draft. EdD and AuD students will schedule a "Doctoral Dissertation Review" appointment in Navigate to receive feedback from the GRC Coordinator. Drafts are reviewed only for format requirements, not content.
- Schedule this appointment once you have one or two chapters of your manuscript completed.
- Merge your manuscript into the template prior to this appointment.
- Use this appointment to ask questions about formatting or submission procedures.
Master's and doctoral candidates must upload their drafts to ProQuest for official review by this date. It is mandatory that students meet this deadline.
- Incorporate the format feedback you received in the preliminary review appointment prior to uploading.
- Aim to be done writing your content by this deadline so that you can upload a complete draft for official review.
- Keep the PDF of instructions open while you work in ProQuest.
Master's and doctoral candidates must upload their final drafts to ProQuest and submit their signed GS-13 form to [email protected] by this date. It is mandatory that students meet this deadline.
- All edits requested by your committee members must be finalized on this date. Committee members can sign off on the GS-13 form as soon as you have finalized their edits.
- Do not submit the GS-13 form until the final draft has been uploaded to ProQuest.
- It's okay if you still have format errors to correct after this deadline. Only your content needs to be finalized by this date.
Templates, Sample Pages, and GS-13 Forms
Download the Format Checklist to identify format errors in your draft.
APA Style Quick Guide (Cal State LA Library)
APA Style (Purdue OWL)
MLA Style Quick Guide (Cal State LA Library)
MLA Style (Purdue OWL)
Chicago Style Quick Guide (Cal State LA Library)
Chicago Style (Purdue OWL)
Frequently Asked Questions
All students who complete a thesis or dissertation must submit their final draft to the GRC for approval by the posted deadlines. Some students who complete a project report will submit to the GRC for approval. Students completing a project report in the following programs or Colleges do not submit to the GRC for approval:
- College of Business and Economics
- College of Engineering, Computer Science, and Technology
- School of Social Work
- Criminalistics, MS program
- Latin American Studies program
- Sociology (portfolio option)
Students can meet with any Reviewer for formatting feedback.
The deadlines are structured in a way to make the format and submission process as smooth as possible for students. Missing the first deadline means you will have more format corrections to make closer to the end of the semester. Students must meet the second and third deadlines to be eligible for graduation.
There are a few rare circumstances where we cannot approve a thesis, project report, or dissertation, including:
- when a student conducts human or animal subjects research without IRB or IACUC approval
- when a student doesn't submit a signed GS-13 form
- when a student doesn't make requested format edits that come from the GRC
In your last term, attend a thesis formatting and submission workshop or webinar. In those sessions, we cover everything you need to know about requirements, deadlines, and procedures. We also encourage you to join the GRC Canvas Course to receive email announcements with tips and reminders about deadlines and procedures.