Welcome to the Research Grant Management Hub at Cal State LA! This page is designed to support faculty in efficiently managing their research grants. Here, you'll find essential resources, including University Auxiliary Services (UAS) and, in the future, state-supported funding forms. To streamline the process, many forms are available as AdobeSign documents, allowing for automated routing and timely completion. Each form is accompanied by clear, step-by-step instructions to guide you through submission. We aim to provide a comprehensive resource to help faculty successfully navigate the requirements of grant management at Cal State LA.
The forms and guidelines below are applicable to UAS only.
Please explore the resources currently available. (Note: Forms with asterisk (*) are provided by the UAS and the University)
Form for reimbursement for individuals or payment to companies using grant/project funds
Guidelines for Check Request
UAS Check Request Webform
*Payee Data Form
Cost Share Agreement between the Principal Investigator (PI) and the College of Engineering, Computer Science, and Technology (ECST) Dean's Office.
Cost Sharing Agreement Webform
*UAS Cost Share Policy
*UAS Cost Share Procedure
Forms for requesting faculty payment. Please note that this Webform is not directly sent to UAS and must be sent to the Grant's Postaward Administrator.
Guidelines for Faculty Payment Request
Faculty Payment Request Webform
*Faculty Payment Request Form
*Faculty Employment Questionnaire Form
*Payee Data Form
Travel Requests and Expense Claims for Reimbursement for faculty, supported by the grant or program
Guidelines for Travel
*UAS Travel Form 2025
*Travel Policy
*Travel Advance Policy
*Payee Data Form
Hospitality Form for on-campus events. The Temporary Food Permit Request Application must be submitted if UAS is not providing catering
Guidelines for Hospitality Form
*Hospitality Form
Hospitality Webform
*Temporary Food Permit Request Application
Form for purchasing items for the Grant/Project.
Guidelines for P.O. Requisition
*UAS P.O. Requisition
UAS Purchase Order Requisition Webform
*Payee Data Form
Forms and guidelines for hiring students for the grant/project
Guidelines for Student Hiring
*Employment Transaction Report (ETR)
*Selection/Hire Authorization Form
*Student Employment Application Form
*UAS HR Process FAQs
Travel Requests and Expense Claims for Reimbursement for students, supported by the grant or program
*UAS Travel Form 2025
UAS Student Travel Guidelines
Travel Policy
Field Trip Emergency Information
Individual Release Form
Class General Release Form
Waive Release of Liability
*Payee Data Form
Stipend Request form for students supported by grant/project
Guidelines for Stipend Requests
Stipend Request Webform
Annual Aid Coordination Form
*Payee Data Form