ARTP Department of Mathematics

College of Natural and Social Sciences
Department of Mathematics
Date Approved: September 2008


Confidentiality of Personnel Deliberations

Composition of Departmental Personnel Committees (Probationary and Temporary Appointment, Retention, Tenure, and Promotion, and Evaluation of Temporary, Probationary and Tenured Faculty)

Composition of Departmental Personnel Committees

The department annually elects 5 personnel committees.

The probationary and tenured faculty members of the department or equivalent unit shall elect a peer review committee(s) of tenured faculty members. When there are insufficient eligible members to serve on the peer committee, the department shall elect members from a related academic discipline(s).

(The Committees, as a whole, must take responsibility for the following tasks: Probationary Appointment; Temporary Appointment; Retention, Tenure and Promotion; Range Elevation; Evaluation of Temporary Faculty; Evaluation of Probationary Faculty; Evaluation of Tenured Faculty (Post-Tenure review); Evaluation for Request to Emeritus status; and Collaboration on the Development of Individual Professional Plans. It is required that each unit indicate below which Committee is responsible for each of these tasks.)

Committee Titles and Responsibilities

Number of Members

(at least 3; all tenured full time)

(Indicate if must be (full) professor rank)

Number of Alternates

(1 or more; all tenured full-time)

(Indicate if must be (full) professor rank)

Retention, Tenure, and Promotion B

Asst. to Assoc., range elevation from A to B and B to C, evaluation of probationary faculty, reviews individual professional plan of Asst. Professors

5 1

Promotion A

Associate to Full, range elevation from C to D, reviews individual professional plan of Assoc. Professor

5 (Full Professors) 1 (Full Professor)

Peer Review

post tenure review, reviews individual professional plan of Full Professor

3 (Full Professors) 1 (Full Professor)

Temporary Faculty Review

temporary faculty, including part-time faculty, appointment and evaluation

5 1


Appointment for probationary faculty

3 (1 probationary faculty may be elected) 1


The department chair shall serve as an ex-officio voting member on all personnel committees unless he or she declines to do so.

Eligibility for Committee Service and Balloting

Recruitment of Probationary Faculty

Appointment of Probationary Faculty


The department Recruitment committee, before making a recommendation, will have observed and evaluated a professional presentation for excellent communication skills, and will have read and evaluated a sample of any professional writing/s of the candidate.

Personnel Action Files

Individualized Professional Plans


Promotion Committee A or Promotion Committee B, whichever is appropriate, shall review any proposed individualized professional plans and recommend to the Chair whether or not such a plan should be supported. All such plans shall be reviewed annually.

Eligibility for Tenure and Promotion

Area of Specialization Terminal Degree



Mathematics-Education Ph.D.

Evaluation of Permanent Instructional Faculty


Category B: Activities considered appropriate as "scholarly and creative activities" for the discipline are:

  1. Publication in peer reviewed scholarly journals.
  2. Publication of reviewed books (whole or partial) or monographs in or closely related to the discipline.
  3. Presentations in, and organizations of, meetings of professional societies.
  4. Significant involvement in professional organization such as holding office at regional and/or national levels.
  5. Review of articles for professional societies or journals.
  6. Service in state or national panels of education related to the discipline.
  7. Publication in peer reviewed journals on pedagogical research in mathematics or closely related discipline.
  8. Consulting to professional/government/private organizations that result in a contribution to the discipline and enhances professional stature.
  9. Principal investigator or co-PI of a sponsored or institutional grant for activity relevant to the discipline.
  10. Participation in the grant activity of another faculty member's grant that is relevant to the discipline.

Committee Procedures

Review of Faculty Holding Joint Appointments and of Faculty Active in Interdisciplinary Programs

Student Consultation in Academic Personnel Processes


Temporary and probationary faculty shall be evaluated by student opinion surveys in each class taught every semester.

Tenured faculty shall be evaluated in two (2) classes in one (1) semester each year. If the faculty member does not teach two (2) classes in any semester of the year, then he or she shall be evaluated in one (1) class in two (2) different semesters.

Oral Testimony

Role of Department/Division/School Chair or Director

Appointment of Temporary Faculty

Evaluation of Temporary Faculty


Evaluation of temporary faculty (including part-time lecturers) shall be carried out at least once a year by the department's Temporary Faculty Review committee and, as a second level of review, by the department chair. At the discretion of the department chair, a temporary faculty member may be evaluated more frequently. These evaluations shall follow all relevant rules established by the university governing personnel matters.

Part-time temporary faculty are usually hired to teach routine lower-division math courses, and will usually be evaluated solely on quality of instruction. Although not normally required of part-time faculty, a temporary faculty member's professional activity and contributions to the department and University may be taken into consideration when appropriate.

In evaluating the quality of instruction of a temporary faculty member, the first three of the following instruments of evaluation must be used by the committee and the department chair. At least one (1) of the others must be used as well.

  1. Student opinion surveys conducted in every class taught by the temporary faculty member.
  2. Observation by a full-t1me faculty member of at least one (I) class taught by the temporary faculty member during each review cycle. (The rules governing the initiation of a class observation and the criteria to be used in evaluating the instruction of the class shall be the same as those described in Section 10, "Policies and Criteria Governing Retention, Tenure, and Promotion.")
  3. The syllabi and tests used in all classes taught by the temporary faculty member, as well as a graded final exam from a recent class. Syllabi must follow the guidelines laid out in the Faculty Handbook, tests must be appropriate for the course being taught, and grading must be accurate, consistent, and fair. (Upon appointment, and periodically thereafter, the chair shall inform temporary faculty of the need to keep a supplemental file of these materials.)
  4. Additional instructional materials used in the temporary faculty member's classes.
  5. The grade point averages of classes taught by the temporary faculty member. Class GP As should fall within department norms.
  6. Signed letters written by students in the tempora1y faculty member's classes.
  7. For temporary faculty who are "lab instructors" (those teaching "P" sections of math courses), written reports by the lab coordinator or department chair on the performance of the instructor in these classes.

Based upon their evaluation and as part of the evaluation write-up, the committee and the chair shall describe the temporary faculty member's performance as Unsatisfactory, Satisfactory, Excellent, or Outstanding. Unsatisfactory performance may preclude further employment in the department.

Consideration for Three-Year Appointments

Consideration for Range Elevation


Evaluation for range elevation shall include the criteria described on "Evaluating Temporary Faculty". Participation in course modification, curriculum development, and other service to the department or university, as appropriate, will also be considered. For elevation from B to C or C to D, evidence of professional achievement shall be considered. Such achievement is indicated by, but not limited to, publication in peer reviewed journals, books and book chapters, and oral and/or poster presentations at professional meetings.

Appointment in ranges B, C or D will normally require the attainment of an appropriate doctoral degree.

Review of Department Personnel Procedures