In accordance with Administrative Procedure 505: Use of Facilities and Equipment, departments, individuals, and/or on-campus organizations requesting use of University facilities will contact the Office of Communications and Public Affairs prior to the event for review and inclusion in the Calendar of Events. In order to maintain a coordinated Calendar of Events for the campus, all individuals and/or groups must notify the Office of Communications and Public Affairs of non-instructional use of University and non-University facilities in accordance with the following timeline:
| ATTENDANCE | MINIMUM NOTICE |
|---|---|
| 0 - 200 | 15 Working Days |
| 201-500 | 30 Working Days |
| 501-1000 | 45 Working Days |
| 1001-5000 | 60 Working Days |
| 5001+ | 90 Working Days |
This timeline may be shortened only with the approval of the Office of Communications and Public Affairs, Facilities Use Coordinator, University Police, Parking Services, and Facilities Services, in total.
Exemptions - Programs which are a part of the normal instructional activities held in regularly scheduled classrooms, as well as department and faculty meetings, need not be cleared for inclusion in the Calendar of Events.