Instructions and Guidelines

Instructions and Guidelines for Culminating Project Funding  

The University restricts the items and costs that can be reimbursed with these funds.  

Keep the following policy in mind: if you buy something for your project and would like to be reimbursed for that cost with these funds, then you must turn that item into the MFA in TVFT office. Once these state funds are used to reimburse you, then the University technically “owns” the item. For example, if you buy a costume or a prop and you want to be reimbursed for that item with these funds, then you must provide the program that item which will then be stored in the Theatre prop/costume storage for possible future usage on other projects.

Rentals are different from purchases. Some rentals are reimbursable and some are not.  

Please look over this list carefully.  If you have any questions about reimbursable items, please contact the MFA program

Students must supply original receipt to be reimbursed.  DO NOT WRITE ON A RECEIPT WITH PEN OR HIGHLIGHTER.  

These Costs Can Be Reimbursed 

Item Information
Equipment Rentals

Students must handle all insurance and deposits themselves.  The program can reimburse the cost of the rental. Rentals do NOT include Trucks/Cars as these items fall into the Travel Reimbursement category.  

Expendables

As long as these do not fall under the items on the “banned” list below, they should be fine.  However, any equipment that is reimbursed is then state property.

Travel Reimbursement

This requires a different form and process. Information on Travel Requests Forms.

Location and Rental Fees

Students must handle all insurance and deposits themselves.  The program can reimburse the cost of the rental.

Post Production Costs

Funds can be reimbursed if you use a company, but not an individual. An “individual” falls into the category of “labor” and this is nor permissible with these funds. Possible Post Production Costs can be reimbursed but is limited to After-Effects, Color-Correction, Sound and Picture correction and Sound Foley.

Costume Rentals

Students must handle all insurance and deposits themselves.  The program can reimburse the cost of the rental.

Costume Dry-Cleaning Original receipt of purchase must be submitted without any pen or highlighter marks.
Make-Up Original receipt of purchase must be submitted without any pen or highlighter marks. 
Props

As long as these do not fall under the items on the “banned” list below, they should be fine.  However, any prop that is reimbursed is then state property.

Set Design and/or Set Dressing 

As long as these do not fall under the items on the “banned” list below, they should be fine.  However, any set dressing that is reimbursed is then state property.

Printing For scripts and other production related items.  Only if you have your items printed at the on-campus Reprographics Center.
Food For props only.  

 

These costs CANNOT be reimbursed with program funds;

Items
Truck and Car Rentals as these items fall under "Travel."  Please see the Travel Reimbursement category above for more information.  
External hard-Drives to Store Media and Use for Editing
Related Software Purchases, Rentals, and/or Licensing 
Equipment Purchases Over $500
Computers and/or Printers
Office Supplies
Copying, Duplicating, Printing and Bindery

Postage, Parcel, and Priority Mailing

Leases or Building Rentals

Maintenance and Repair Agreements

Firearms or Facsimiles of Firearms 
Chemicals and Hazardous Materials, such as Paint, Glue, Solvents, etc.
Insurance
Labor
Food (such as Craft Services)
Alcohol