Student Organization Recognition Checklist

Maintaining University Recognition

Returning student organizations (who were recognized last academic year) should follow this checklist to make sure that your organization maintains its University recognition during the 2020-2021 academic year during the Returning Club Recognition Periods: 

Returning Club Open Recognition Periods for 2020-2021

August 10, 2020 - 28, 2020

January 11 - 29, 2021

Fall 2020  

  • Step 1: Submit all Student Organization Registration Forms by 5pm, August 28, 2020  (for recurrent organizations):​​

    • Form 1: Student Organization Registration Form:
      • All officers listed on the Student Organization Officer Information Form must be currently enrolled or continuing California State University, Los Angeles students, in good standing (2.00 GPA or higher). 
      • This form should be submitted by the organization’s president.
      • This form creates a portal to recruit students who might be interested in joining your organization. There should only be one form submitted.   
    • Form 2: Student Organization Officer & Advisor Acknowledgement Form
      • All five officers and student organization advisor(s) must review, acknowledge all poilicies and procedures it contains, and submit this form individually.
      • This form can only be completed once you have submitted the Organization Registration Form.
    • Form 3: Updated Constitution
      • Returning organizations should submit an updated constitution and bylaws if changes were made since your last submission.
      • Al constitutions and bylaws must meet University and CSU requirements and must include required text verbatim as seen on the submission form.
      • Nationally-affiliated organizations must also provide their parent-affiliate organization's bylaws.
  • ​​Step 2: The President and Treasurer from each organization must attend the virtual  Organization Development Course (ODC) available through the Presence platform by August 28, 5pm

    • ODC will available on Presence starting August 10, 2020.   
    • Completion of the entire course is required by August 28 at 5pm for recognition to be conferred.
    • Presidents and Treasurers can represent more than one organization at a time but must share all information received for all organizaitons they're representing.

Spring 2021 

  • ​​Step 1: The President and Treasurer from each organization must attend the virtual  Organization Development Course (ODC) available through the Presence platform by January 29, 2021, 5pm:

    • ODC will available on Presence starting January 11, 2021.   
    • Completion of the entire course is required by January 29 at 5pm for recognition to be conferred.
    • Presidents and Treasurers can represent more than one organization at a time but must share all information received for all organizaitons they're representing.
  • ​​Step 2: Regularly update any changes to the student organization's information through the Presence platform

  • Step 3: Complete Student Organization Transition in preparation for the next academic year:

    • Information on how to transition your organizaiton will be provided through the Spring ODC modules.

Annually

  • If your organization plans on requesting an exemption from the Student Organization Account requirement, it must submit a Student Organizations Funds Administration Request for Exception . 

  • Follow all policies and procedures as provided in the Student Organization Handbook 

  • Submit any revision of the name, constitution and by-laws, or new officers of your organization to the Organization Registration Form. All revisions and changes must be made in accordance with the procedures prescribed within your existing constitution and by-laws. 

  • In accordance with CSU Executive Order 1095, Cal State LA fraternities and sororities seeking or maintaining university recognition will be required to send 100% of their members to attend a Sexual Violence Prevention & Resources Training (SVPT) during the academic year. Non-Greek clubs and organizations will be required to send at least two (2) members to SVPT prior to registering and holding authorized events with alcohol or at venues where is alcohol is served.  For more information on the dates and to RSVP please contact the Senior Student Development Coordinator. 

For more information on general recognition requirements for returning organizations, please contact the Senior Student Development Coordinator.  For more information on additional Fraternity and Sorority recognition please contact the Fraternity & Sorority Life Coordinator.  


Gaining New Student Organization Recognition 

New student organizations (who were not recognized last academic year) should follow this checklist to make sure that your organization gains University recognition during the 2020-2021 academic year during the New Club Recognition Period:

New Club Open Recognition Period for 2020-2021

January 11 - 29, 2021

 Spring 2021

  • Step 1: Submit all Student Organization Registration Forms by 5pm, January 29, 2021:​​

    • Form 1: Student Organization Registration Form:
      • All officers listed on the Student Organization Officer Information Form must be currently enrolled or continuing California State University, Los Angeles students, in good standing (2.00 GPA or higher). 
      • This form should be submitted by the organization’s president.
      • This form creates a portal to recruit students who might be interested in joining your organization. There should only be one form submitted.   
    • Form 2: Student Organization Officer & Advisor Acknowledgement Form
      • All five officers and student organization advisor(s) must review, acknowledge all poilicies and procedures it contains, and submit this form individually.
      • This form can only be completed once you have submitted the Organization Registration Form.
    • Form 3: Constitution  
      • New student organizations are required to submit their costitution and bylaws for review upon seeking recognition and when any changes are made to the document.
      • Al constitutions and bylaws must meet University and CSU requirements and must include required text verbatim as seen on the submission form.
      • Nationally-affiliated organizations must also provide their parent-affiliate organization's bylaws.
    • ​Form 4:  Student Organization Account Application or Student Organizations Funds Administration Request for Exception

      • All student organizations are required to submit one of the forms above in ordere to meet the Club Banking Requirement.  
      • Either of these forms should be submitted to CSI via email at [email protected] 
      • This requirement will be covered in the ODC Club Banking Module.
  • ​​Step 2: The President and Treasurer from each organization must attend the virtual  Organization Development Course (ODC) available through the Presence platform by January 29, 2021, 5pm: 

    • ODC will available on Presence starting January 11, 2021.   
    • Completion of the entire course is required by January 29 at 5pm for recognition to be conferred.
    • Presidents and Treasurers can represent more than one organization at a time but must share all information received for all organizaitons they're representing.
  • Step 3: Complete Student Organization Transition in preparation for the next academic year:

    • Information on how to transition your organizaiton will be provided through the Spring ODC modules.

Annual Requirements

  • Follow all policies and procedures as provided in the Student Organization Handbook 

  • Submit any revision of the name, constitution and by-laws, or new officers of your organization to the Organization Registration Form. All revisions and changes must be made in accordance with the procedures prescribed within your existing constitution and by-laws. 

  • In accordance with CSU Executive Order 1095, Cal State LA fraternities and sororities seeking or maintaining university recognition will be required to send 100% of their members to attend a Sexual Violence Prevention & Resources Training (SVPT) during the academic year. Non-Greek clubs and organizations will be required to send at least two (2) members to SVPT prior to registering and holding authorized events with alcohol or at venues where is alcohol is served.  For more information on the dates and to RSVP please contact the Senior Student Development Coordinator. 

For more information on general recognition requirements, please contact the Senior Student Development Coordinator.  For more information on additional Fraternity and Sorority recognition please contact the Fraternity & Sorority Life Coordinator.  

Once all the required information listed above has been submitted to the CSI, it will be reviewed for accuracy and completeness. The new organization will be notified within approximately fifteen (15) school days regarding University recognition.