Student Organization Recognition

How to Start a New Organization and Maintain Previous Student Organization Recognition Status

Starting a new student club or organization at Cal State LA not only adds to the variety of communities available on campus but is also easy to do! Student organizations support student success through engaging students with each other, the campus community, and the greater Los Angeles region by fostering leadership development opportunities, an appreciation for diversity, community service outlets, and out-of-classroom experiential learning. The University encourages students to create organizations that allow them to explore their professional goals and personal development. 

This page contains the forms and information you will need to successfully complete the New Student Organization Recognition process. It is through student organizations that Cal State LA’s spirit and traditions are created and preserved. Thank you for taking the initiative to begin a new student organization! (For more information please refer to Administrative Procedure 802.)

Please see below for more detailed information on how to gain or maintain student organization recognition for the 2022-2023 academic year.


Returning Student Organization Recognition Process: Summer-Fall 2022

If your student organization was recognized in the last academic year, you should follow the following steps to maintain recognition in the upcoming year.  

  1. Complete the required Organizational Development Course and Submit the required Recognition Forms
    1. The Organizational Development Course (ODC) will open for returning organizations starting Monday, August 1, until 5 pm, Friday, September 9.
  2. During this time, all organizations will be placed on transition, and organization leaders should:
    1. Complete all Fall 2022 ODC modules (President and Treasurer only)
    2. Complete the Organization Transition Form (President) 
    3. Complete the Officer/Advisor Acknowledgement Form (OAF) (all 5 officers and advisor(s)) 
  3. Organizations who want to participate in the City of Orgs tabling event scheduled for Wednesday, August 31, must complete ODC by Wednesday, August 24
  4. CSI will review all submitted ODC forms 
    1. If all forms and ODC modules are submitted correctly and reviewed by Wednesday, August 24, recognition for the 2022-2023 academic year will be granted and the organization can participate in the City of Orgs event.
    2. If ODC forms and modules are completed after Wednesday, August 24, and before/by Friday, September 9, recognition for the 2022-2023 academic year will be granted but the organization cannot participate in City of Orgs. 
    3. All student organizations that complete the recognition requirements by Friday, September 9, will maintain their recognition for the remainder of the 2022-2023 academic year.  Please see below for upcoming opportunities to update your officers mid-year and before the end of the spring 2023 term.
    4. If some aspects of the ODC forms or modules are incomplete, CSI will deny forms until they meet all requirements successfully.   
    5. If the deadline of Friday, September 9, is missed for completing all ODC requirements, the organization will lose recognition and the benefits associated with that status for the entire fall 2022 semester
    6. Returning organizations that were deactivated for the fall can seek recognition again in the spring semester (see Spring 2023 section below). 

New Student Organization Recognition: Early Fall 2022

If your organization was not recognized during the last academic year, you will be considered a new organization and will need to follow these steps in order to gain recognition for the upcoming academic year: 

  1. Complete the required Organizational Development Course and Submit the required Recognition Forms
  2. The Organizational Development Course (ODC) for new student organizations (not previously recognized) will open on Monday, September 12 until 5 pm, Friday, October 14
  3. During this time, new organizations must complete the following in this order: 
    1. Complete the Organization Registration Form (President) due by Monday, October 3, 5 pm.
      1. Submit organization officer/membership roster
      2. Submit organization constitution
        1. View this sample of a local constitution and by-laws. 
    2. Complete the Officer/Advisor Acknowledgement Form (OAF) (all 5 officers and advisor(s)) due by Monday, October 3, 5 pm.
    3. Complete all ODC modules (President and Treasurer only) due by Friday, October 14, 5 pm
  4. CSI will review all submitted ODC forms
    1. If all forms and ODC modules are submitted correctly and reviewed by Friday, October 14, recognition for the 2022-2023 academic year will be granted and the new student organization can make use of recognition benefits (registering events, etc.)
    2. If some aspects of the ODC forms or modules are incomplete, CSI will deny forms until they meet all requirements successfully.   
    3. If the deadline of Friday, October 14, is missed for completing all ODC requirements, the organization will not be recognized.
    4. New organizations who were not successful in gaining recognition during the fall can seek recognition again in the spring semester (see Spring 2023 section below). 

Officer/Advisor Fall Update: Late Fall 2022

  1. CSI will notify student organizations who gained/maintained recognition in the fall 2022 semester that if they need to make changes to rosters (due to newly elected officers or changes in membership or advisors) that they can do so by having all new officers/advisors complete and submit the Officer/Advisor Acknowledgment Form (OAF). 
  2. This step helps ensure new officers are in place before the spring semester start and allows the student organization to maintain its recognition into the spring semester. 
  3. The deadline to submit OAFs for new officers/advisors is Friday, December 9, 2022
  4. CSI will review and approve all student organization updates. 
  5. Once all updates have been reviewed and approved by CSI, the student organization will maintain its recognition status and may make use of its benefits, including but not limited to holding student organization meetings and events. 
  6. Student organizations that do not have officer or advisor changes during this point in the semester do not have to update their OAFs and can maintain their recognition without any additional processes.   

New Student Organization Recognition: Spring 2023

  1. Student organizations that gained/maintained recognition during the Fall 2022 semester do not need to complete ODC during the spring 2023 semester.   
  2. Spring 2023 ODC is only for NEW student organizations or for returning organizations who did not complete Fall ODC. 
  3. ODC for new student organizations (not previously recognized) will open on Monday, January 9 until 5 pm, Friday, February 24
  4. During this time, new organizations must complete the following in this order:   
    1. Complete the Organization Registration Form (President) due by Friday, February 10, 5 pm
      1. Submit organization officer/membership roster 
      2. Submit organization constitution
        1.   View this sample of a local constitution and by-laws.
    2. Complete the Officer/Advisor Acknowledgement Form (OAF) (all 5 officers and advisor(s)) due by Friday, February 10, 5 pm
    3. Complete all ODC modules (President and Treasurer only) due by Friday, February 24, 5 pm
  5. CSI will review all submitted ODC forms 
    1. If all forms and ODC modules are submitted correctly and reviewed by Friday, February 24 recognition for the 2022-2023 academic year will be granted and the new student organization can make use of recognition benefits (registering events, etc.) 
    2. If some aspects of the ODC forms or modules are incomplete, CSI will deny forms until they meet all requirements successfully.   
    3. If the deadline of Friday, February 24, is missed for completing all ODC requirements, the organization will not be recognized and must wait until the next recognition period during the 2023-2024 academic year. 

Office/Advisor Spring Update: Late Spring 2023

  1. CSI will notify student organizations who gained/maintained recognition in the 2022-2023 academic year that if they need to make changes to rosters (due to newly elected officers or changes in membership or advisors) that they can do so by having all new officers/advisors complete and submit the Officer/Advisor Acknowledgment Form (OAF). 
    1. This step helps ensure new officers are in place before the end of the spring semester and allows the student organization to maintain its recognition during the summers. 
  2. The deadline to submit OAFs for new officers/advisors is Friday, May 12, 2023
  3. CSI will review and approve all student organization updates. 
  4. Once all updates have been reviewed and approved by CSI, the student organization will maintain its recognition status and may make use of its benefits, including but not limited to holding student organization meetings and events. 
  5. Student organizations who do not have officer or advisor changes during this point in the semester do not have to update their OAFs and can maintain their recognition without any additional processes until the next recognition period during the 2023-2024 academic year.   

Additional Recognition Requirements

In addition to meeting the Organizational Development Course requirement and submitting all required student organization recognition forms, student organizations must the following requirements in order to gain and maintain University recognition:

  1. Student organization officers must meet all University eligibility requirements for student officers, and all faculty and staff advisors must meet University eligibility requirements for advisors.
  2. Student organization officers are responsible for maintaining the financial solvency of the organization in accordance with all University policies and procedures.  For more information please refer to ICSUAM 3141.01 Administration of Student Organization Funds
  3. In accordance with this Interim CSU Policy, Cal State LA fraternities and sororities seeking or maintaining university recognition will be required to send 100% of their members to attend a Sexual Violence Prevention & Resources Training (SVPT) during the academic year. Non-Greek clubs and organizations will be required to send at least two (2) members to SVPT prior to registering and holding authorized events with alcohol or at venues where is alcohol is served.  For more information on the dates and to RSVP please contact CSI at 323-343-5110.  For Greek letter organization recognition requirements, please contact the Fraternity and Sorority Life Coordinator.
  4. Report any revision of the name, constitution, by-laws, or new officers of your organization to the Center for Student Involvement.  All revisions and changes must be made in accordance with the procedures prescribed within your existing constitution and by-laws.  A revised copy of your constitution and by-laws must be submitted to the Center for Student Involvement. 
  5. All student organizations at Cal State LA that are affiliated with national or international umbrella organizations or headquarters must remain in good standing with those entities to maintain University recognition.  For example, organizations that are suspended by their national or international headquarters will have their University recognition suspended as well.
  6. Follow all University Policies and Procedures, including but not limited to: 
    1. AP 802 
    2. CSU EO 1068 
    3. ICSUAM Policy 3141.01
    4. Cal State LA Student Organization Funds Administration Policy
    5. AP 019 
    6. Non-Discrimination Policy
    7. California Code of Regulations/ Standards for Student Conduct.  
    8. AP 505 
    9. AP P003
    10. AP P007 

For more information please refer to the University Rules Governing Student Organizations section and Section 6 of the Student Organization Handbook.

For any questions regarding gaining or maintaining your organization's recognition at Cal State LA, please contact CSI.


Officer Eligibility

All Candidate (new) and Incumbent (returning) officers of the organization must meet the following minimum eligibility requirements established for Minor Student Representatives Student Officers per CSU Executive Order 1068 and AP 802.   When completing the Student Organization Officer Acknowledgement Form, officers, through their signature, provide consent to disclose student academic records.  The statement listed on the form is as follows:

Under provisions of the Family Educational Rights and Privacy Act of 1974, and the Statement of Student Rights and Responsibilities of California State University, Los Angeles, my signature gives permission to the Registrar’s Office at California State University, Los Angeles to release academic information to the Director, Center for Student Involvement, regarding my G.P.A. and status as a currently enrolled or continuing student at Cal State LA.  All academic information gathered on behalf of the Center for Student Involvement will be used for enrollment and G.P.A. purposes only per the Student Organization Officer Eligibility Requirements listed in the Student Organization Handbook, and be kept in strict confidence.

If you have any questions about this release of academic information, please contact the Center for Student Involvement.

Minimum Academic Qualifications

  • Must be matriculated and enrolled.
  • Must be in good standing and not on probation of any kind. 
  • Undergraduate students must maintain a minimum overall 2.0 grade point average each semester. 
  • Graduate students must maintain a minimum 3.0 grade point average each term to be considered in good standing.

Incumbent Unit Load

  • Undergraduate students must earn six (6) semester units per term while holding office. Graduate and credential students must earn three (3) semester units per term while holding office. 

Incumbent Maximum Allowable Units

  • Undergraduate students are allowed to earn a maximum of 150-semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50-semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater.
  • Students holding more than this number of units are ineligible for minor student government office.

The Center for Student Involvement will conduct eligibility verification for president and treasurer positions each semester in collaboration with the University Registrar’s office following the completion of data collection from submitted Student Organization Officer Acknowledgement Forms required to perform the review.  Due dates for the Organization Registration and Student Organization Officer Acknowledgement Forms will be announced at the Organizational Development Conference. Ineligible officers will be contacted by the Center for Student Organization following the University's census date notifying them of their status.  Ineligible officers should transition out of office as soon as possible if not by mandated deadlines from the Center for Student Involvement in order to maintain organization recognition and the benefits associated with that status.  


Student Organization Advisor Eligibility 

Each officially recognized student organization must have a university advisor who is either a faculty member or a professional staff member. Part-time faculty and professional staff can serve as advisors.  Advisors must be Cal State LA employees and may not be auxiliary (e.g. University Student Union, University Auxiliary Services, or Associated Students, Inc.) employees. Student organizations may have an advisory board composed of community members or alumni, however, at least one advisor must be a faculty or professional staff member of Cal State LA. 

CSI, in compliance with CSU Executive Order 1068, conducts student organization advisor eligibility reviews and provides advisors with updated information and training on how to serve as an advisor.  For more information regarding advisor eligibility requirements and resources please contact CSI at 323-343-5110.  


Non-Discrimination Statement

California State University, Los Angeles affirms its commitment to equality of opportunity for all individuals. This commitment requires that no discrimination shall occur in any program or activity of the University on the basis of race, color, religious creed, national origin, sex, gender identification, gender expression, ancestry, physical disability, mental disability, medical condition, pregnancy, age (over 40), marital status, sexual orientation, genetic information, covered veteran status, or any other legally protected classification that precludes a person from consideration as an individual. Further, the University’s commitment requires that no retaliation shall occur because an individual filed a complaint of discrimination or harassment or some other way opposed discriminatory practices, or participated in an investigation related to such complaint. This policy is in accord with Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Educational Amendments of 1972, as amended, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, as amended, the Vietnam Era Veterans’ Readjustment Act of 1974, related federal and state laws, and related administrative regulations and executive orders.

If you feel you have been the victim of discrimination, harassment, or retaliation in connection with your association with the University, please contact the Office for Equity and Diversity.  Your concern will be treated confidentially to the extent the law permits considered carefully and investigated promptly.  Corrective action will be taken if required.  No action will be taken against you for filing a good faith complaint. 


Types of Organizations Recognized

Cal State LA is fortunate to have a variety of over 150 recognized student organizations on campus.  Organizations are categorized to better communicate their general purposes and activities to interested students.  The Center for Student Involvement describes organizations as belonging to one of the following categories:

  • Academic
  • Cultural
  • Fraternities
  • University-Sponsored Organization/National Honor Societies
  • Political
  • Professional
  • Recreational/Wellness
  • Religious/Spiritual
  • Service
  • Social
  • Sororities
  • Special Interest

CSI, along with several on-campus departments, has determined that sports clubs/club sports require significant time from personnel to monitor the health and safety of the participants during practices and tournaments.  In addition, the role of the advisor/coach is far more extensive than for a non-sports club. Likewise, the lack of equipment, appropriate facilities, the cost of insurance, and funding for travel must also be considered. Given these factors, Cal State LA does not recognize sports clubs.