First check the ‘Add/Update Requisitions’ screen to ensure your requisition is in the ‘Approved’ status. If the status shows ‘Open’, it means the approver has not yet approved it.
The requestor can only make changes to requisitions that are in ‘Open’ status. Once a requisition has been approved, only the approver can go back and make changes. However, this can only be done prior to the requisition being sourced into a PO by the buyer. Once the requisition is sourced into a PO, only the buyer can make any changes.
A requisition does not constitute approval to proceed. Work shall not commence on any contracts until the contract has been approved by Procurement and Contracts. Any work performed by the contractor before the date of approval can be considered as having been done at the contractor's own risk and as volunteer work. The vendor cannot act without a fully-executed purchase order from Procurement and Contracts.
Depending on several factors, it typically takes 10-15 business days if the request does not need to go to bid.:
- Bid requirements (if applicable)
- Vendor terms inconsistent with the CSU Policy
- Missing or partial information with requisition request
- Vendor quotes over 30 days
- Additional authorizations required
- Insurance required
- Vendor Data Record Form 204, required for a new vendor
According to the CSU Board of Trustees and the Campus President, the Procurement and Contracts Office is the central purchasing authority for Cal State Los Angeles. Cal State Los Angeles follows the guidelines and policies in the Integrated CSU Administrative Manual (ICSUAM) Section 5000 for Contracting and Procurement as well as the state's laws.
A purchase order has been fully executed when the word ‘Dispatched’ is displayed next to the PO number on the ‘Add/Update Requisitions’ screen. If you do not specifically see this word, the order is still in process.
The first point of contact should always be the buyer listed on the purchase order.
All vendors conducting business on California State University, Los Angeles property must be properly insured, if not sure contact the University Risk Management/Environmental Health and Safety Department.