- Student Employee Performance Appraisal (sample - official is in the Adobe Sign library) - due annually in December. Can be conducted six months after the employee’s start date.
- Family Educational Rights and Privacy Act (FERPA) — ensure student employees complete this training online every two years.
- Appropriate Use Agreement for Student Assistants (ITS-2803) due annually.
- Retain a signed copy for the department’s records
- Email the signed agreement to the Experiential Learning Office and/or Financial Aid, depending upon the employee's position classification
Routinely check your student employee’s enrollment to ensure that they:
- Remain in good academic standing in pursuit of a degree
- Are employed under the job code that matches the number of units they are enrolled in
When you approve a student employee’s timecard, make sure that they entered their hours under the correct job code.
Student employees are not eligible for overtime pay, shift differential, stipends or commissions.
20 hours a week while school is in session or during academic breaks if they are enrolled at least half-time. 40 hours per week during summer and winter sessions, if they are enrolled less than half-time. Student employees may hold more than one job as long as the combined hours do not exceed the hourly restrictions.
- Student employees are not permitted to work overtime.
Students should not work more than six hours at a time without a break.Supervisors may decide when breaks are taken. Breaks should not be scheduled at the beginning or end of the work shift. Unused breaks are not cumulative or eligible for pay.
|Hours Worked in a Day||Mandatory Break|
A break is not required for employees whose total daily work time is less than three and a half hours.
|10 minutes paid|
More than 5 hours
If the shift is no more than six hours, the meal break may be waived by mutual consent of both the employer and employee.
|30-minute unpaid meal break|