Cashier's Office

Cashiers Office

Welcome to the Cashier's Office website. This site was designed to assist students and faculty/staff by providing general information from paying fees to understanding petty cash procedures. As you browse through the following information, your comments or suggestions are appreciated.

Joan Lopez
Assistant Director of Student Financial Services
Phone: (323) 343-3630

Fee and Payment Information

Fees and Debts Owed to the Institution

Should a student or former student fail to pay a fee or a debt owed to the institution, the institution may "withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise of any combination of the above from any person owing a debt" until the debt is paid (see Title 5, California Code of Regulations, Section 42380 and 42381).

Prospective students who register for courses offered by the university are obligated for the payments of fees associated with registration for those courses.  Failure to cancel registration in any course for an academic term prior to the first day of the academic term gives rise to an obligation to pay student fees including any tuition for the reservation of space in the course.

The institution may withhold permission to register or to receive official transcripts of grades or other services offered by the institution from anyone owing fees or another debt to the institution.  If a person believes he or she does not owe all or part of an asserted unpaid obligation that person may contact the Student Loan Services & Collections Office.  The Student Loan Services and Collections Office, or another office on campus to which the Cashier's Office may refer the person, will review all pertinent information provided by the person and available to the campus and advise the person its conclusions.


Students who have tuition and fees obligation to the University will be billed.  Payment must be made by the due date printed on the billing statement accessible via GET student center. Students failure to pay by the established deadline is cause for disenrollment from the current term and forfeiture of tuition and fees already made.  Students may become ineligible to participate in a payment plan for two consecutive terms.  Disenrollment means the permanent loss of credit for classes taken for the term involved.

Dishonored Check / Credit Card Information

Any check, ACH electronic check and/or credit card payment returned by the bank for any reason is considered a dishonored item. The University will send notification of the returned item which must be redeemed within ten days.

Checks for which a 'stop payment' has been placed on tuition and fees will result in immediate disenrollment for the term involved and a hold placed on the student's record pending payment of the services charge.

Students are required to pay the full amount of the check (except on stop payments for tuition and fees) plus a $25.00 service charge for the first dishonored check and $35.00 for each subsequent check. A $20.00 service fee will be charged for dishonored credit card payments. Payment must be made by cash, money order or cashiers' check only. Failure to pay for the dishonored item by the deadline date may result in disenrollment from the term involved or a hold being placed on the student's record.

Please contact the Cashier's Office if you have any questions.

Housing Billing

Students who are interested in the Housing facility may apply online during the open application period. Details and links to the License Agreement may be found on the Housing website. If you would like a tour of the facility, you may call the Housing office directly at (323) 343-4800 to make a reservation. The office is located in Phase II of the Housing complex located at 5300 Paseo Rancho Castilla.

All residents will be billed in advance for all charges each term.

Residents have four payment plans to choose from – annual (entire year paid in advance), once per semester, installment (twice per semester) and financial aid. Charges are placed in advance for the next semester. A $20.00 late fee will be assessed if payment is not received by the posted due date and a hold will be placed on the student’s account. All Financial Aid students are charged for the next semester’s rent prior to the first Financial Aid disbursement. If Financial Aid does not cover the entire amount, a bill will be sent for the balance due. A hold will be placed if the balance is not paid by the due date.

All residents with an outstanding balance will be sent an email notification to their Cal State L.A. email address each month, and may download the billing statement on their GET account. Students may pay online or obtain a housing deposit slip from the Housing Office before making a payment at the Cashier's Office.

For information regarding Housing charges, please contact the Cashier's Office.

Petty Cash Reimbursement

Petty Cash is reimbursed daily from 8:00 a.m. to 1:00 p.m. When preparing your petty cash reimbursement, please make sure you have included the following items:

  • Department Name
  • 2 Signatures, preparer and approving authority Original dated sales receipt (within the current fiscal year)
  • 28 digit PeopleSoft number to be charged.

Petty Cash reimbursements will be made to employees only with proper identification.

  • The employee signing the petty cash must be present and have their employee I.D. Card.
  • Student Assistants are not allowed to Petty Cash any items.
  • Memorandum’s will not be accepted.

Petty cash purchases may not exceed $50.00 per day per vendor per receipt.

Items which cannot be reimbursed from the Petty Cash fund are those which are available from Campus Stores, postage, gasoline, hospitality items (e.g. flowers, food, name tags, decorations, etc.), taxi fare, parking fees, telephone charges or items which require University authority.

Please contact the Cashier's Office at (323) 343-3630 if you have any questions.

Sponsored Billings

Students who are being sponsored by a third party to pay their tuition and fees may be eligible to have their fees billed directly to their sponsor. Examples of current sponsors are:

  • Veterans Chapter 31 and Chapter 33
  • The Department of Rehabilitation
  • Glendale Unified School District
  • Foreign Embassies

If you have a company or agency that would like to be billed directly for your tuition and fees, please contact the Cashier's Office for the requirements.

Please Note: If your sponsor does not cover your tuition and fees, you will be responsible for your outstanding balance and a financial hold may be placed on your account.