Chapter 8

Outstanding Professor Awards
The Academic Senate of California State University, Los Angeles established the Outstanding Professor Awards Program in 1963 in the belief that unusually competent performance and excellence in teaching should be encouraged, rewarded, and publicly acknowledged. The awards are based upon excellence in teaching, scholarship, research, and professional achievement.

Recipients of the Outstanding Professor Awards are selected by a faculty committee, assisted by the Alumni Association and the Associated Students. The committee seeks nominations from members of the faculty, students, and alumni. Student perceptions play an important role in the process. The following policies and procedures govern the selection of award winners.

The Outstanding Professor Awards Program and President's Distinguished Professor Award
(Senate: 5/2/63, 1/12/67, 10/25/77, 7/9/80, 8/12/80, 5/24/88, 11/25/97; President: 5/14/63, 1/23/67, 11/10/77, 7/28/80, 8/18/80, 8/11/88, 12/17/97)

Outstanding professional performance, which must include excellence in teaching, should be encouraged, rewarded, and publicly acknowledged by a program of official awards. This program is designated the "Outstanding Professor Awards Program."

While these awards are to be made primarily for excellence of teaching, significant achievements are expected in scholarly inquiry or creativity, in professional activities, and in service to the campus and community. All full-time faculty members are eligible for nominations for such awards.

Nominations are accepted from three sources:

1. Alumni Association. The Awards Selection Committee requests the Board of Directors of the Alumni Association to notify annually all members of the Alumni Association regarding the awards and to invite nominations. A nomination form is available from the Board. This form indicates that while these awards are to be made primarily for excellence of teaching, significant achievements are expected in scholarly inquiry or creativity, in professional activities, and in service to the campus and community. The form also requests the nominator to comment directly and pertinently about the nominee. In addition to the nomination itself, the form requests information such as the date and title of any course taken with the nominee, the degree held by the nominator and the date thereof, and the signature of the alumnus or alumna.
2. Students. The current year's selection committee announces the awards program on campus and accepts nominations from either previously or currently enrolled students on an appropriate form similar to that provided for in the section above.
3. Faculty Members. The current year's selection committee notifies all faculty members of the awards program and, through a form similar to that provided for above, invites nominations for the awards. All nominations are to be transmitted to the current year's selection committee.

The Selection Committee is assembled annually and is composed of:

1. Five faculty members selected by the Academic Senate, through its normal procedures, who are subject to the provisions of the section titled "Policy for Committees That Make Awards to Individual Faculty Members."
2. One representative from the Alumni Association.
3. The President of the Associated Students or designee. The same person shall serve through the completion of the Committee's deliberations.
   
   The Outstanding Professor Awards Selection Committee annually asks nominees to provide written authorization for access to their official files by all faculty members serving on the Committee and permission for the entire committee to discuss information so gathered in their deliberations. Nominations and other materials submitted in support of a nominee for an award shall be placed in the nominee's official personnel file if no objection to such placement is registered by the nominee.* The file shall be made available to all members of the Selection Committee who hold faculty status. Materials will not be removed from any official file, but records made by faculty members on the Committee regarding achievements pertinent to the award will be the subject of Committee deliberations at confidential meetings. Faculty nominees are encouraged to submit current curricula vitae to the Outstanding Professor Awards Selection Committee. These vitae shall be available to the entire committee.
   
   The Committee may seek additional information, for example, by surveying current and former students and consulting qualified persons in the nominee's field about the nominee's scholarship and professional achievements. All information gleaned from the nominee's official file shall be held in strict confidence by the Selection Committee.
   
   Consideration of nominees will be limited to a three-year period including the year of their most recent nomination. The type and number of the awards will be determined annually by the Selection Committee, with the provision that no more than four awards be conferred in any given year. A recipient of the award shall not be eligible for a future Outstanding Professor Award at this University.
   
   Procedures for selecting nominees for the President's Distinguished Professor award shall be identical to those of the university award, particularly with respect to authorization for access to official files. Only past recipients of the Outstanding Professor Award who are continuing full-time faculty and who have not received the President's Distinguished Professor Award are eligible for the President's Distinguished Professor Award, if they authorize access to their official file.

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*Where an objection is raised, the objecting faculty member shall by written request authorize the Senate Office to keep the material in a special Senate Office file, accessible to those members of the Selection Committee who have access to official personnel files, for the duration of that nomination. Inactive file materials shall be returned to the sender(s).

Outstanding Lecturer Award
(Senate:  5/26/09; President:  6/16/09; Editorial: 11/29/18)
The Outstanding Lecturer Award is given to one non-tenure track faculty member annually.

I. Eligibility
The Outstanding Lecturer Award recognizes excellence in teaching effectiveness and service to the California State University, Los Angeles campus community.  Nominees may teach at the graduate and/or undergraduate level and must have taught at Cal State LA at least one semester per year for six consecutive years.  An individual may receive the award only once.

II. Criteria
The principal criterion for receiving this award will be a record of outstanding teaching as evidenced by:

1. Summaries of Student Opinion Surveys and copies of appropriate comments.
2. Observations of teaching, including a copy of the official report.
3. Improvement of course content, structure, and methods of teaching, including integration of areas of expertise into instruction.
4. Currency in the field, which may include attendance at conferences, workshops, seminars and lectures; clinical/professional experiences and achievements; publications; and presentations.

In addition, service to the Cal State LA campus community may be considered.  Such service may be evidenced by:
   1.   Commitment to students, which may include:

• accessibility to students, including student advisement.
• mentoring students regarding career and graduate school consideration including writing letters of recommendation.

   2.  Contributions beyond teaching, which may include:

• engaging in service to the campus and/or profession that benefits students.
• service to the campus or profession that demonstrates leadership and initiative.
• service on University, college and/or department/division/school committees or projects that provide a meaningful benefit to the campus.
• scholarship, performances or creative activities.

III. The Outstanding Lecturer Award Selection Committee

The Outstanding Professor Awards Selection Committee shall be charged with the selection of the Outstanding Lecturer Award recipient.

IV. Nominating Procedures for the Outstanding Lecturer Award

The Outstanding Professor Awards Selection Committee notifies all college deans about the award annually and requests one nomination from each college.  Nominations for the Outstanding Lecturer Award will be accepted from three sources:

1. Students.  The dean announces the awards program in the college and accepts nominations from either previously or currently enrolled students.
2. Faculty.  The dean notifies all faculty members of the awards program and invites nominations for the awards.
3. Department/Division Chairs and School Coordinators.  The dean notifies all department/division chairs and school coordinators of the awards program and invites nominations for the awards.

Self-nominations will not be accepted.  The nominator should determine that the nominee agrees to be nominated, prior to submitting an up to 500-word nomination letter stating the reasons for nominating the faculty member and describing the accomplishments of the nominee.  Nominees who accept the nomination for the Outstanding Lecturer Award will submit a dossier documenting evidence of outstanding teaching performance.  The nomination letter and nominee dossier are to be submitted to the appropriate dean's office.  Each college shall determine the process for selecting the dean's nominee.  All nomination materials for the selected nominee will be forwarded to the current year's selection committee.

V.  Timeline
The Outstanding Lecturer Award shall follow the same timeline as the Outstanding Professor Award at Cal State LA

External Awards Nominating Committee
(Senate:  10/26/99, 4/10/01; President:  12/15/99, 6/19/01; Editorial Amendment:  9/00, 11/07)
 
The External Awards Nominating Committee shall nominate faculty members for awards which are external to the University and for which there is a University or Presidential nomination.  It makes selections according to the rules of the individual agency.   Such awards are the Wang Family Excellence Award, the Carnegie Foundation/Council for the Advancement and Support of Education (CASE), and others.
 
Nominations are accepted from five sources:
 
Alumni Association. The Board of Directors of the Alumni Association is invited to notify annually all members of the Alumni Association regarding the awards and to invite nominations. A nomination form is available from the Academic Senate Office. The form requests the nominator to comment directly and pertinently about the nominee. In addition to the nomination itself, the form requests information such as the date and title of any course taken with the nominee, the degree held by the nominator and the date thereof, and the signature of the alumnus or alumna.
 
Students. The current year's nominating committee announces the award program on campus and accepts nominations from either previously or currently enrolled students on an appropriate form similar to that provided for in the section above.
 
Faculty Members. The current year's nominating committee notifies all faculty members of the award program and, through a form similar to that provided for above, invites nominations for the awards. Self-nominations are acceptable. All nominations are to be transmitted to the current year's nominating committee.
 
Administrators. Campus administrators may nominate through a form similar to that provided for above.
 
Staff. Campus staff may nominate through a form similar to that provided for above.
 
The Nominating Committee is assembled annually and is composed of:  one member from each college elected annually according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures.  Faculty members in the Library and Student Affairs are considered the same as a college for this purpose.
 
The President of the Associated Students, Inc., or designee. The same person shall serve through the completion of the Committee's deliberations.
 
Members of the Nominating Committee may not serve on the committee again until two years have elapsed.
 
Eligibility. All probationary and tenured faculty are eligible. Faculty members nominated for the award must have participated successfully in a campus peer-academic administrative review process such as the reappointment, tenure, and promotion or faculty merit award of teaching, research or scholarship grant processes, and the like. These reviews must have occurred within the past three academic years. Consideration of nominees will be limited to the year in which the faculty member was nominated. Upon receipt of an award, the faculty member will not be eligible in subsequent years. All others are eligible in subsequent years. Nominating Committee members are not eligible for the award in the year they serve on the committee.
 
Selection Process. The External Awards Nominating Committee annually asks nominees to provide written authorization for access to their official files by all faculty members serving on the Committee and permission for the entire committee to discuss information so gathered in their deliberations. Nominations and other materials submitted in support of a nominee for an award shall be placed in the nominee's working personnel action file if no objection to such placement is registered by the nominee.* The file shall be made available to all members of the Nominating Committee who hold faculty status. Materials will not be removed from any official file, but records made by faculty members on the Committee regarding achievements pertinent to the award will be the subject of Committee deliberations at confidential meetings. Faculty nominees are encouraged to submit current curricula vitae to the External Awards Nominating Committee. These vitae shall be available to the entire committee.
 
 
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*Where an objection is raised, the objecting faculty member shall by written request authorize the Senate Office to keep the material in a special Senate Office file, accessible to those members of the Nominating Committee who have access to official personnel files, for the duration of that nomination. Inactive file materials shall be returned to the sender(s).
The Committee may seek additional information, for example, by surveying current and former students and consulting qualified persons in the nominee's field about the nominee's scholarship and professional achievements. All information obtained from the nominee's official file shall be held in strict confidence by the Nominating Committee.

Intellectual Property Rights
(Senate: 4/22/14, 7/16/14 [EA]; President: 9/15/14)

Governing Documents:  Article 39 of the Collective Bargaining Agreement between the CSU and the California Faculty Association and applicable Federal and State Intellectual Property Laws and regulations including, but not limited, to Sections 107 and 108 of the U.S. Copyright Act. Patents are covered by the Patent Policy and incorporated therein.

I. Preamble

The Intellectual Property Rights Policy seeks to provide the necessary protections and incentives to encourage both the discovery and development of new knowledge and creative works and their dissemination for the public benefit, and to guide the distribution of the revenue generated to the creator(s) and the University. There is a recognition that such policy must allow for the fulfillment of sponsored agreements and other contracts relating to the development of the Intellectual Property.

II. Definitions

The following is a list of definitions used throughout this policy.

1. "Creator" shall mean the person who makes substantial creative or authorship contributions to a work giving rise to Intellectual Property Rights.
2. "Derivative Work"  shall mean a new  work  which is based upon or which has evolved from, and which could not have been possible but for, an existing work.
3. "Employee" or "Staff Member" includes any person who is/was a volunteer or employee of the University, or one of its auxiliary organizations.
4. "Extraordinary University Resources" exist when the University provides for an assignment, facilities, compensation, or other resources beyond those provided to other members of the University community in a similar employment classification in the course of their normal duties unless restricted by a separate, individual, prior work-for-hire agreement.
5. "Instructional Materials" that include, but are not limited to the following: course syllabi; the expressive content of digital teaching media; courses delivered by audio or video methods whether recorded or live streamed, or other technologies not yet developed; web-based publications; and any other materials created for the purposes of teaching or instruction or to support the teaching of a course, regardless of mode of delivery.
6. "Intellectual Property" shall mean the legal rights in and to a work as provided by applicable statute, regulation or judicial decision, including, but not limited to, copyright, trademark, service mark, trade secret, domain name registration, mask work, or plant variety protection certificate.
7. "Ordinary University Resources" include those resources provided to an employee for the purpose of conducting his/her duties, or the functions of his/her position, such as the use of the library, laboratories, classrooms, and other University facilities; office space, computer, and computer facilities; secretarial and administrative support services; and supplies. For any given department/division/school and/or individual, what constitutes an ordinary resource will depend upon the functions and responsibilities of that department/division/school or individual. Research, Scholarship, and Creative Activity Awards; Sabbatical Awards; Difference In-Pay Leaves; or other grants available generally to faculty, staff, or students are considered ordinary University resources.
8. "Sponsor" shall mean any external party, entity or agency that awards grants, contracts, subcontracts, or other compensation to the University or its auxiliaries for a specific project with which the University has an agreement for services or other compensation.
9. "Sponsored Agreement" shall mean grants, contracts, subcontracts, and other agreements for compensation between a sponsor and the University for the purpose of conducting research, instruction, training, and other activities at the University, or using University staff including those hired by auxiliary organizations of the University.
10. "Student" shall include, but is not limited to, any person who is currently enrolled in any academic course or is in good academic standing in any program offered by the University or in conjunction with the University.
11. "University" shall refer to California State University, Los Angeles (CSULA).
12. "Work" shall mean any Intellectual Property product, whether now known or developed in the future. Works include, but are not limited to: scholarly papers, works of art, syllabi, course contents and materials and other works regardless of the media in which the works are produced or the forms of dissemination (e.g., print or electronic).   Work  as used herein shall include derivative works.  Work  as used herein in this policy does not refer to inventions or patents.

III. Ownership

1. Works Created by Faculty

   Faculty own works created in the course of normal faculty responsibilities as described in Article 20 (workload) of the Collective Bargaining Agreement between the CSU and the California Faculty Association, and which are created without extraordinary University support in the absence of a contract or agreement specifying otherwise.

2. Works Created under Faculty Supervision

   Students, staff, and other University employees are frequently involved in the creation of works originated by University faculty.  Such works may be related to coursework, research, extracurricular activities, or other University projects. The faculty member is responsible for initiating a discussion of shared rights and completing an Intellectual Property Rights agreement form before work commences or as soon as possible during the collaborative process.  Written agreements regarding Intellectual Property Rights should be executed whenever there is any doubt about the Intellectual Property Rights.

3. Works Created by Administrators and Staff

   The University owns works created by all non-faculty employees, including administrators within the scope of their employment duties or with the use of extraordinary University resources. The University does not claim ownership of works created by administrators and staff members at their own initiative, outside the scope of their employment.

4. Works Created by Students

   Students who create academic works while at the University (e.g., dissertations, theses, student papers or projects) own the rights to such works, unless: (a) the works qualify as works made for hire in the course of employment at the University; (b) a written transfer of rights is obtained; (c) as part of a sponsored program subject to specific obligations to another party. If the work is collaborative, see #5 below.

5. Collaborative Works

   In cases of collaborative works, e.g., between faculty and students or faculty, student, and community members, each creator shall own an undivided interest in that work in proportion to his or her contribution, unless an alternative arrangement has been made.  Any such agreement must be set forth clearly in writing before work commences or as soon as possible during the collaborative process.

6. Sponsored Works

   Works created in the course of sponsored projects are governed by the terms of the sponsor agreements, when applicable.

7. Works by Non-Employees/Contractors

   Generally, the University retains Intellectual Property Rights as well as physical ownership of works prepared expressly for the University by non-employees, such as consultants or contractors retained by the University, or students who receive compensation or other tangible benefits for such work.

IV. Use Rights

The University supports the responsible, good faith exercise of Intellectual Property use rights as outlined in the relevant federal law by University faculty, students and staff in their teaching, research, learning, and service activities. In addition to those codified use rights, this policy grants the following specific use rights:

A. University
The University shall be permitted to use, but shall not own, materials created for ordinary teaching use in the classroom and in department/division/school programs (such as syllabi, assignments, and tests) for administrative purposes, including, but not limited to, satisfying requests of accreditation agencies for faculty-authored syllabi and course descriptions.

B. Faculty

1. Faculty may use for non-CSU purposes materials created by them without extraordinary University support, if in the past the CSU has not disputed such use.  Such works may include, but are not limited to, instructional materials, texts, manuscripts, software, or plans, patterns, and works of art or design.
   Faculty shall be entitled to grant licenses or make assignments with respect to such materials to publishers or publishing agents, or any other third party, unless there is a separate, individual agreement or past practice to the contrary.
2. Faculty may charge CSULA students a fair and reasonable amount for using faculty-owned instructional materials for teaching at the University, provided that the amount is collected by a third party such as the University Bookstore. This does not preclude faculty members from recouping reasonable expenses for the production costs of such materials.  In no event should a faculty member require payment by a student directly to a faculty member or his or her agent, during or immediately before or after class, for the faculty member s own instructional materials.
3. In the absence of contractual or other legal restrictions to the contrary, the University grants faculty non-exclusive rights to use and distribute University-owned instructional materials they created for non-commercial purposes. Accordingly, faculty members who leave the University may continue to use at another nonprofit institution or organization for teaching, research, and other non-commercial purposes, all University-owned instructional materials they created.
4. Faculty creators of University-owned instructional materials have the right to have their names removed from such works if they so desire. In the event that their names are not completely removed from such works, no faculty creator of University-owned instructional materials shall be allowed to demand compensation under this policy for the failure to completely remove his or her name.  In the event a name is removed from University-owned instructional materials at the request of the faculty member, the University is required to disclose the name following receipt, for example, of a public records act request, subpoena, or lawsuit discovery request.

V. Fair Use

1. Fair Use Generally

   The University acknowledges that it is necessary and useful to reproduce copyrighted material for use in teaching and research. In certain instances members of the University may make fair use of a copyrighted work without the copyright holder s permission. The University policy regarding fair use shall be governed by Sections 107 and 108 of the U.S. Copyright Act as outlined in United States Copyright Office s Circular 21 entitled Reproduction of Copyrighted Works by Educators and Librarians.

2. Determining Fair Use

   For members of the University, the determination of whether a use of a copyrighted work is within fair use shall depend upon making a reasoned and balanced application of the four fair use factors set forth in Section 107 of the U.S. Copyright Act. Those factors are

   • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
   • The nature of the copyrighted work;
   • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
   • The effect of the use upon the potential market for or value of the copyrighted work.

   
   All four factors should be evaluated in each case, and no one factor will determine the outcome. While fair use is intended to apply to teaching, research, and other such activities, an educational purpose alone does not make a use fair. The University and its faculty will make reasonable effort to adhere to the guidelines and limits as outlined in Circular 21 regarding the four factors above when making determinations of fair use.

3. Permissions

   In instances where fair use does not apply it will be the obligation of the individual user of the copyrighted material to seek permission from the copyright holder or its agents. Pursuant to Circular 21, permission will be sought specifically in the instances of repeated use of copyrighted material.

4. Fair Use and Electronic Publishing

   Members of the University acknowledge that copyright protections exist for the authors and creators of digital works and will consider fair use of electronic materials in the same way as non-electronic ones. Additionally, conversion of copyrighted analog materials to digital ones represents a potential copyright violation that may or may not be excused under a fair use defense. Finally, fair use defenses to infringement are equally applicable to the use of copyrighted material in teaching in-person as well as distance learning environments.

5. Unintentional Infringement

   Because of the uncertainties regarding the scope of  fair use,  especially as it is applied to increasingly digitized learning environments, it is possible that members of the University, acting in good faith, could unintentionally infringe upon a copyright without the benefit of a fair use defense to that infringement. In cases where an infringement defense fails due to uncertainty or ambiguity regarding fair use, and if the faculty member reasonably believed that the infringed copying was fair use, and had reasonable grounds for that belief, no negative consequences generally should result from that infringement.  This, however, does not mean that the University has an obligation to defend and/or indemnify a faculty member from claims made by a third-party; whether the University defends and/or indemnifies the faculty member, with or without a reservation of rights, shall be determined on a case-by-case basis.

6. Teach Act

   While not explicitly Fair Use Rights per se, the Teach Act attempts to simplify much of the confusion regarding the fair use of recorded materials in classroom settings. The act applies to both online and face-to-face classroom settings and the use of recorded media. Faculty at Cal State L.A. will adhere to the provisions of the Teach Act, in cases where it is applicable, as it applies to both face-to-face and online instruction.

VI. Obligation to Disclose Intellectual Property

In the case of extraordinary support as outlined above, faculty are obligated to disclose to the University, in writing, the Intellectual Property invented or created to which the University may have an interest. Such works must be disclosed when it is determined that they have the possibility to be patented, assigned a trademark, or have trade secret protection. In no way will disclosure or lack of disclosure abrogate the rights of the creator.

VII. Faculty Advice and Consultation

In order to ensure best practices related to fair use are followed as well as to provide a forum for determining what is reasonable in terms of applying fair use as a defense to infringement when copyrighted materials are used in teaching, University Counsel, when requested and appropriate, on a case-by-case basis, will review fair use practices and procedures as they relate to fair use and teaching environments. University Counsel will review and furnish to the University legal advice about fair use practices and procedures as they relate to fair use and teaching environments.  University Counsel will review, when requested and appropriate, instances of unintentional infringement as well as faculty questions related to fair use defenses in specific teaching or educational scenarios and furnish legal advice to the University.

VIII. Dispute Resolution

Disputes to Academic Property Rights between the University and a faculty member are subject to Article 10, Grievance Procedure, of the Collective Bargaining Agreement between the CSU and the California Faculty Association, with the exception of separate individual Intellectual Property agreements, as specified by Provision 39.6.

IX. Education

CSULA recognizes the necessity of providing education to students, faculty, and staff regarding Intellectual Property Rights. At a minimum, the University will educate or make available materials to current and incoming faculty, staff, and students, about the legal and practical elements of copyright, fair use, trademark, technology transfer, and patent. Additionally, the University should provide education or materials related to externally sponsored research/program agreements and for consultancy agreements with external agencies when those agreements entail use of University resources.

X.  Written Agreements

In circumstances in which an individual is hired or provided extraordinary University resources to create Intellectual Property, the University may execute an Intellectual Property Rights agreement form to clarify that the University owns such work.

Patent Policy
(Senate:  4/15/97, 4/28/98; President:  5/21/98)

I.  Preamble
California State University, Los Angeles, is dedicated to teaching, research, and the transfer of knowledge to the public. The University recognizes as a major objective the need to encourage efforts which result in the development of new and useful devices and processes. Such activities promote the general welfare of the public, provide additional educational opportunities for students, contribute to the professional development of the individuals involved, and enhance the reputation of the University.
 
Inventions often come about because of activities of University faculty, staff and other employees, aided wholly or in part through use of facilities and resources of the University. It becomes significant, therefore, to ensure the utilization of such inventions for the public good and to expedite their development and marketing. The rights and privileges, as well as the incentive, of the inventors must be preserved so that their abilities and those of other members of the University community may be further encouraged and stimulated.
 
The foregoing considered, the University does hereby establish the following policy with respect to inventions and their subsequent potential patentability and marketability. This policy applies to all University employees and to students who may produce inventions as a result of activity where University facilities or resources are used.

II. Patents, Generally
A patent is a grant issued by the U.S. government which gives the patent holder the right to exclude all others from making, using, or selling the invention within the United States and its territories and possessions for a period of 20 years from the date of application for the patent (14 years for plant patents). An extension of up to five years may be granted. When a patent application is filed, the U.S. Patent Office reviews it to ascertain if the invention is new, useful, and non-obvious and, if appropriate, grants a patent. This process may take up to five years to complete, in some instances.
 
Not all inventions are patentable. The general criteria of patentability include:
The invention is not obvious to a worker with ordinary skill in the art to which the subject matter of the patent application pertains;
 
The invention is not known to and has not been used by others in the U.S. before its invention by the patent applicant;
 
The invention has not been patented or described in a printed publication, in the U.S. or abroad, prior to its invention by the patent applicant;
 
The invention has not been patented or described in a printed publication, nor is in public use or on sale in the U.S., for more than one year prior to the patent application date;
 
The patent applicant is the inventor of the invention sought to be patented.

III.   Definitions
Except where otherwise specified, the definitions set forth in this section shall apply to this policy. The applicability of these definitions shall not be affected by the use of upper-or-lower-case letters.
 
"Committee" is the University Invention and Patent Evaluation Committee. The Committee's membership shall consist of two faculty members chosen by the Academic Senate, two members appointed by the President, and the Dean of Graduate Studies and Research.
 
"Dean" is the University Dean of Graduate Studies and Research.
 
"Income" includes but is not limited to fees, profits, royalties, and any other income derived from the use, exploitation, transfer, license, or sale of a patented invention by the University, its employees, or its students, or their respective successors in interest.
 
"Invention" is that subject matter which is or may be sought to be patented by the University, its employees, or its students, or their respective successors in interest. "Invention" includes but is not limited to inventions, designs, processes, and plants.
 
"Inventor" is the person or any one of the persons who has created or designed an invention or, if any inventor is deceased, the successor(s) in interest who would otherwise have the right to apply for a patent for that invention.
 
"President" is the President of the University or his/her designee.
 
"Significant use or assistance of University resources" is any use or assistance of University resources in the creation of an invention which is important in facilitating that creation.
 
"Student" includes but is not limited to any person who is currently enrolled in any academic course offered by the University or in conjunction with the University.
 
"University" is the California State University, Los Angeles.
 
"University employee" includes but is not limited to any person who is currently in the employ of the University, or who is currently acting for or on behalf of the University as a volunteer.
 
"University resources" includes but is not limited to facilities, materials, tools, and funds owned by the University, in whole or in part. "University resources" also includes but is not limited to the time of a University employee or student while he/she is acting in his/her capacity as a University employee or student, or time that is funded in whole or in part by the University.

IV. Ownership of Inventions

a. University Ownership

All inventions made with the significant use or assistance of University resources are the property of the University. The University shall have the sole discretion and right to transfer or waive all or part of its ownership interest in such inventions, in a manner consistent with federal and state law and this policy. A University employee or student who has secured a patent that, under this policy, is the property of the University, shall transfer and assign to the University all interest he/she possesses in that patent and assist the University in securing its interest in the patent, upon demand by the President. A University employee or student who has applied for a patent that, under this policy, would be the property of the University, shall withdraw the application upon demand by the President.
 
b. Other Ownership
An invention made without the significant use or assistance of University resources shall be the property of the person(s) who invented it.
 
c. Determination of Ownership
(i)  Within two (2) months of the creation of an invention or publication of description of the invention in a printed publication by an inventor who is a University employee and/or student and prior to the filing of a patent application, the inventor(s) shall report the invention to the Dean. The report shall be made on an Invention Disclosure Form, and shall name the inventor(s) and shall describe in detail the invention, the manner and circumstances related to its creation (including whether it was the product of student academic work), any subsequent related activities, and other related facts. The Dean shall present the report to the Committee.
(ii)  Based on information contained in the Invention Disclosure Form and on any other sources of information available to it (including any challenge to the accuracy of the information in the Invention Disclosure Form by another person), the Committee shall issue a written decision whether the invention was made with or without the significant use or assistance of University resources. This decision shall be issued within two (2) months of receipt of the Invention Disclosure Form by the Dean, and shall be given to the President and the inventor(s). The Committee shall not be responsible for determining the patentability of the invention.
(iii)  If the Committee determines that the invention was made with significant use or assistance of University resources, the Committee shall include in its decision a determination as to what person(s) should be credited as the inventor(s), and the percentage of contribution of each inventor. If the invention was the product of student academic work, the Committee shall not credit a student's instructor as an inventor unless it concludes that the invention as described in the Invention Disclosure Form would not have been developed without the contribution of the instructor.

V.  Patent Application

a. Application by University
(i)  If, under Section IVc (ii), the Committee issues a decision that an invention was made with the significant use or assistance of University resources, the President shall determine whether the invention is patentable and whether the University should file a patent application. This determination shall be made within two (2) months of the date the Committee issues its written decision. The President may engage the services of any other person in making this determination. The President will notify the Inventor(s) and the Dean of his/her decision within this two-month limit.

(ii)  If the President determines that the University should file a patent application, he/she shall take all steps necessary to ensure the timely and proper filing of the application. The President may engage the services of any other person in filing the application. The University shall bear any fees and costs associated with researching, applying for, and securing the patent, subject to the provisions of Section VII.

(iii)  If the President determines that the University should not file a patent application, he/she shall notify the inventor(s) in writing of this decision. The notification shall include a statement that the University relinquishes and assigns to the inventor(s) any and all rights the University may possess in the invention.
 
b. Application by Inventors
(i)  If, under Section IVc (ii), the Committee issues a decision that an invention was made without the significant use or assistance of University resources, that decision shall include a statement that the University relinquishes and assigns to the inventor(s) any and all rights the University may possess in the invention.
(ii)  Upon notification of relinquishment of the University's interests, if any, in the invention, the inventor(s) shall have the right to apply for a patent for the invention. In the event of a dispute as to ownership of the patent rights between one or more purported inventors following such relinquishment, the University shall not support or oppose the claim of any purported inventor. The University shall not be responsible for any costs associated with the inventor(s)' pursuit of a patent.

VI. Sponsored Research

a. University Rights
The University may enter into a sponsored project agreement with a University employee for, but not limited to, projects sponsored by the federal government, state government, private foundations, and private industries. Unless precluded by law or by the sponsor, any such agreement shall stipulate that inventions made during the course of the agreement shall be the property of the University. Notwithstanding the provisions of the preceding sentence, the President may, upon a written conclusion by him/her that special circumstances exist, waive, assign, or share the University's patent rights under the sponsored project agreement.
 
b. Prevention of Interference
Except as otherwise provided in the sponsored project agreement, the University shall make all possible efforts to prevent interference by a sponsor with the University’s or the inventor(s)' right to publish research results concerning the invention. The sponsored project agreement may include a provision permitting the sponsor to review proprietary information for a specified period of time prior to publication of such research results.

VII. Patent Income
a. Patent Secured by University
Income from a patent secured by the University shall be apportioned as follows:
(i)  Income pertaining to a particular invention shall first be dedicated to reimbursing the University for all costs and fees incurred under Section V(a)(ii).
(ii)  After the University has been reimbursed for all costs and fees incurred under Section V(a)(ii), sixty percent (60%) of the income pertaining to a particular invention shall apportioned among the inventor(s) of that invention; and 40% shall be apportioned the University.
There are no restrictions on the use of either the Inventor's or University’s share of the income. However, serious consideration will be given by the University to using its share to promote further research at California State University, Los Angeles.
(iii)  For purposes of this Section, a patent "secured" by the University includes the patent rights to an invention that the University has used, exploited, transferred, licensed, or sold.
 
b. Patent Secured by Inventors
The University shall take no position or role in determining apportionment of income among multiple inventors where the University has not secured the patent.

Job-Related and Career Development Program For Faculty
(Senate: 2/11/76, 8/7/84; President: 4/13/76, 8/21/84; Editorial Amendment: 9/00, 9/01)
 
Full-time faculty members and less than full-time tenured faculty are permitted to enroll in a maximum of two courses or six units per quarter, whichever is greater, at the University with a waiver of fees. The library and coaching faculty shall be provided reasonable release time for one on campus course per quarter with a waiver of fees provided the operation and program needs of their department/division/school are met in an orderly and normal manner. Faculty members must meet the following conditions:

1. The courses must be job-related or deal with career development.
   (a)  "Job-related" is defined as any course of study that will help faculty members improve their instructional performance; such courses might cover teaching methodology or new knowledge to accommodate their research interests or the interests of their students, including the relationships of their subject fields to others.
   (b)  "Career Development" is defined as any course of study that will relate to future career opportunities and assignments within CSU.
    
2. Faculty members must submit written justification of their proposed course(s) of study to their department/division chairs or school directors for approval; beyond the department/division/school level, approval by the dean of their college and the Provost and Vice President for Academic Affairs is required.
    
3. In the event that the appropriate course(s) is not available locally, the Office of the Provost and Vice President for Academic Affairs will facilitate the faculty member's enrollment at another CSU campus.
    
4. CSU admission requirements shall not apply to job-related courses. Normally, CSU admission requirements shall be met for career development courses, but these may be waived by the appropriate administrator.
    
5. The faculty member must in addition complete the appropriate forms for the Division of Human Resources Management.
    
6. An evaluation of the faculty member's performance in courses taken under the fee-waiver program shall be made at the close of each term. A record of completed courses may be placed in the faculty member's personnel file. Unsatisfactory performance according to the rules of graduate grading in the courses or lack of progress toward the goals of an individual career development plan may be cause for denying approval for further participation in the program.
    
7. No course taken on the fee-waiver program may conflict with either scheduled classes or office hours.

Retirement Plans
(EA:  5/1/13)
 
All new full-time faculty members are required to become members of the Public Employees Retirement System.* Members of PERS are required to contribute approximately five percent of their gross pay. The money contributed is placed in an individual account and draws interest at a rate established by the PERS Board of Administration.**
 
In addition to membership in PERS, faculty members also are required to contribute to OASDI (Social Security).
 
Minimum retirement age is 50 if CALPERS member prior to January 15, 2011 and 52 if CALPERS member on or after January 1, 2013. Eligibility for retirement requires at least five years of full-time service credit. Retirement income is based upon the number of years of service credit, the age at retirement, and; 1) one-year highest compensation if hired prior to January 15, 2011, or 2) 36-month average compensation during a three-year period if hired on or after January 15, 2011, or 3) highest average salary over 36 consecutive months subject to annual salary cap of $113,700.
 
Applications for retirement, instructions and other relevant information are available on-line at CALPERS.CA.GOV.
 
*Part-time faculty who are appointed half-time or more for a third consecutive quarter will have retirement contributions deducted with the beginning of their third quarter appointment.
**If a member leaves before retirement age, his or her contributions may be left on deposit.

Retired Faculty and Emeritus Status
(Senate: 5/2/63, 11/22/77, 7/14/81, 3/3/87, 7/12/94, 11/28/00, 2/19/02, 2/12/08, 3/4/08, 3/13/18, 4/9/19; President: 5/14/63, 7/27/78, 7/22/81, 10/4/88, 8/22/94, 2/8/01, 3/21/02, 3/26/08, 4/2/08, 4/20/18, 5/7/19; Editorial Amendment: 9/00, 8/01)
 
The University appreciates the past services of its retired faculty and encourages their participation in the life of the University community. In this spirit, it extends to all faculty retirees the following courtesies: access to information and guidance concerning pertinent retirement benefits; library privileges; inclusion in the campus directory (unless declined); notification of all important developments or changes affecting their interests or relations with the University or with the State University system; invitations to participate in all commencements, public ceremonies, and convocations on the same basis as active faculty members; and invitations to participate in appropriate seminars, colloquia, lectures, and other scholarly meetings, both as contributors and as audience.
 
Emeritus Status
Emeritus status may be granted to a faculty member who has resigned/retired after a minimum of ten (10) years of distinguished service at California State University, Los Angeles. For the purpose of this policy, the term faculty will include tenured faculty, librarians, counselors, coaches, and lecturers.
 
Faculty members who have served ten (10) or more years (at any time base) at Cal State LA may request emeritus status at their highest academic rank upon resignation or retirement from the University. Breaks in service do not disqualify a faculty member from attaining Emeritus status.
 
Faculty granted Emeritus status shall enjoy all the courtesies accorded retired faculty plus the following benefits: inclusion in the corresponding department's/division's/school's faculty list (if applicable), as well as in the consolidated Emeriti list in the General Catalog; recommendation for life membership in the Alumni Association; a special identification card; receipt of publications and information related to university activities (unless declined); selective invitation to participate in campus councils as consultants, where appropriate and legal; free admission to musical, dramatic, athletic and other University performances; access to electronic communication and information as long as they are legally and fiscally feasible; faculty library borrowing privileges; access to campus rooms and facilities for meetings and reunions of Emeriti; a faculty parking permit; and office space, contingent upon availability.
 
Eligibility. It is expected that a faculty member will have at least ten years of distinguished service and made significant contributions to California State University, Los Angeles in the area(s) for which they were hired prior to resignation or retirement to qualify as a candidate for Emeritus status. Exceptions may be made for faculty with fewer years of service who have made exceptional contributions as identified by their faculty colleagues.
 
Request and Approval. It is highly recommended that the procedure for consideration of Emeritus status be initiated by the faculty member within two years following the effective date of retirement or resignation. For those in the faculty early retirement program (FERP), the effective date of retirement is prior to entering FERP status. To be considered for Emeritus status, resigning or retiring faculty members must submit electronically an updated curriculum vitae, a digital photograph, and brief biography.
 
Emeritus requests from faculty with joint appointments in two or more departments/divisions/schools or colleges shall be reviewed either by the peer review committee in each department/division/school or by a joint committee of faculty from each department/division/school, in accordance with evaluation procedures set forth at the time of appointment. Lecturers with appointments in more than one department/division/school shall submit emeritus requests to one department/division/school in which they serve; that department/division/school will request eligibility status from the appropriate dean's office.
 
The appropriate department/division/school/library committee (or equivalent) and the appropriate administrator (College/Library Dean, Athletic Director, Director of CAPS) must each make a recommendation prior to consideration by the President. If lecturers hold appointments in two or more colleges, recommendations from the department/division/school committee shall be forwarded to each college dean. The recommendations of the department/division/school committee and the college dean(s) shall be forwarded to the Provost and the President along with the personnel action file for final consideration and approval. The President will inform the faculty member of the final decision.
 
Posthumous nominations for faculty who meet the criteria may be made on behalf of the deceased faculty by a faculty member in their department/division/school.

California State University, Los Angeles Foundation

The California State University, Los Angeles Foundation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the California Nonprofit Public Benefit Corporation Law and is officially recognized by the Federal government as a tax-exempt 501 (c)3 and 170 (c)2 entity.
 
The Foundation exists to foster, encourage, and promote scientific, literary, educational and charitable purposes of California State University, Los Angeles (CSLA); to promote a greater and better understanding in the community of CSLA's proper role, its policies and affairs, and its development needs; and to provide financial assistance by allocations, gifts, loans and other means to CSLA, its support groups, undergraduate and graduate students, faculty and staff.
 
The policy making responsibility for the Foundation is vested with a 15 to 30 member Board of Trustees. The Board members represent a cross section of the campus community and include the President of the University, senior University administrators, a faculty member, a student member, a member of the Alumni Association, and representatives from the surrounding community. The Board guides and advises University management and professional fundraisers in securing donations of private funds to be utilized in four areas: capital campaigns; scholarship and fellowships; endowed chairs, scholarship and fellowships; and educational programming.

Cal State L.A. University Auxiliary Services, Inc.
As a recognized auxiliary organization in the California State University system, the Cal State L.A. University Auxiliary Services, Inc. is a nonprofit, public benefit corporation. The purpose of the UAS is to help develop and administer those activities which aid and supplement the educational mission of the California State University, Los Angeles. Working together, the University and Cal State L.A. University Auxiliary Services, Inc. are partners in an endeavor to insure Cal State L.A.'s continued success. The two entities, while separate organizations, are essential to this success.
 
The UAS, through funds generated from its operations, greatly enhances University resources. The UAS serves the University in the following major areas:

• To administrate other than state supported funds and provide support services not provided by the state.
• To enhance and provide commercial services that meet the wants and needs of the University community in terms of quality, economy, and accessibility.
• To administrate grants and contracts to comply with the various agencies' regulations and support the development of funding opportunities for research, creative and scholarly activities, training, and public service.
• To utilize financial resources for University community projects and programs to enhance and enrich the quality of University life.

The policy-making responsibility for the UAS is vested with the Board of Directors. The 13 members of the Board of Directors represent a cross section of the campus community and include the President of the University, two senior University administrators, two staff members, three faculty members, three student members, and two public members from the community.
 
University Auxiliary Services, Inc. exists to serve the California State University, Los Angeles community.

Tax-Sheltered Annuities
(EA:  5/1/13)
 
The California State University offers a tax-sheltered annuity program under section 403(b) of the Internal Revenue Code. The program offers the employee an opportunity to agree to a reduction in salary; the amount of the reduction is then paid to an insurance company for the purchase of an annuity. Employees participating in this program avoid having to pay income tax on that portion of the salary which is deferred, thereby shifting the income from a period of high earnings and high taxes to the post-retirement period, when earnings are likely to be reduced with a corresponding reduction in federal tax obligation. Additional information is available in the Office of Human Resources Management or employees may go to http://calstate.edu/Benefits/retirement/tsa.page.shtml for more information.

State of California Deferred Compensation Plan
(EA:  5/1/13)
 
This plan, similar to the Tax-Sheltered Annuity Program, is administered by the Department of General Services Insurance Office under section 403(b) of the Internal Revenue Code. It offers a choice of four plans and investment companies.
 
Faculty may enroll at any time during the year, with deductions beginning on the first of the month following the election to enroll. Enrollment information may be found at http://calstate.edu/Benefits/retirement/spp.page.shtml.

Credit Union
(EA: 5/1/13)
 
Faculty members of the University are eligible for membership in the California State University, Los Angeles Federal Credit Union. Shares may be purchased in the credit union through monthly payroll deductions or by direct payment. Loans are also available under the policies established for loans by the Credit Union Committee. Applications for loans are available in the Credit Union Office.

Payroll Deductions
(EA: 5/1/13)
 
Monthly parking fees and charitable contributions to United Way and to the University's Annual Fund Drive may be made through payroll deductions. The Parking and Transportation Center (located in parking lot B) administers the payroll deduction process for parking fees.
 
All cancellations of deductions for organization dues and all insurance plan premiums, other than basic health insurance plans, must be effected by writing directly to the organization or company concerned. Payroll deductions for basic health insurance plans may be canceled by completing the appropriate documents in the Office of Human Resources Management. Payroll deductions for membership dues in an employee organization will be made only for those organizations certified as exclusive representatives for bargaining units. Additionally, payroll deductions for insurance and benefit programs will be made only for those programs sponsored by an employee organization certified as an exclusive representative for a unit. Payroll deductions will continue for insurance and benefit programs sponsored by the State of California and the Office of the Chancellor.

Library Cubicles
(Senate: 2/12/19; President: 3/21/19; EA: 4/10/13)
 
There are a limited number of cubicles available to faculty and graduate students who meet the criteria for Library cubicles.  Assignments are made each term for up to the entire academic year based on availability.  Applications for use of these cubicles may be submitted online on the Library website.

Recreational Facilities
Activity areas and locker room facilities are available for faculty use through the reservation system operated by the program in Intramural and Recreational Sports, a function of the Department of Kinesiology and Nutritional Science. The following facilities are available during specified times when not in use for scheduled classes or programs: the main gymnasium (P.E. 126), upper gymnasium balconies (P.E. 213, 214), swimming pools (large and small), twelve tennis courts, six handball and racquetball courts, outdoor basketball and volleyball courts, soccer field, utility field, track, and weight training facility.
 
For specific information regarding costs, times, and procedures, contact the Department of Kinesiology and Nutritional Science.

Health Services
(EA: 5/1/13)
 
In addition to the primary charge of providing outpatient medical services for the care of acute and sub-acute conditions to regularly enrolled students, the Student Health Center provides emergency first aid to faculty, staff and campus visitors. This care is provided for conditions immediately endangering life and health or for the alleviation of pain and suffering.
 
The physicians, nurses, and clerical staff are united in their desire to offer quality medical services to all patients, and hope that staff and faculty will understand and assist in their compliance with the legal restraints governing who may and may not receive medical care and under what conditions.
 
In case of a medical emergency or accident, please dial 911 for assistance. In addition to a police safety officer, a medical team will respond, and treatment will be rendered and/or a paramedic unit called.

Insurance Plans
(EA: 5/1/13)
 
Basic and major medical health insurance along with dental and optical coverages are available to all full-time faculty members and qualifying or otherwise eligible part-time faculty.*
 
Newly appointed faculty members may enroll in any or all of the above programs prior to the sixtieth day of employment, with coverage for the health plan (only) effective on the first of the month following the submission of the signed and dated enrollment form to Human Resources Management.
 
Life insurance and Long Term Disability insurance plans are offered as employer paid benefits. Life insurance consists of a term life, $50,000 group policy. The enrollment process is automatic and effective the second day of active employment. Long Term Disability insurance is an employer paid plan designed to guarantee a level of income if you, the faculty member, become unable to work due to a disability. The plan will pay up to 66 2/3 % of the employee's earnings provisionally, the waiting period is six months and the effective date of coverage is the first day of active employment. Preexisting conditions are not covered unless the following conditions are met: the employee has been continuously insured under Group Policy for at least twelve months and the employee has been actively at work for at least one full day after the twelve months of continuous insurance coverage.
___________
*Part-time faculty who are appointed half-time or more for a minimum of two quarters have 60 days from the date of hire to enroll in health and dental coverage.
 
 Complete information about all of the CSU's benefits programs may be found at http://calstate.edu/hr/benefitsportal/.
 
Workers' Compensation
(EA:  5/1/13)
 
All faculty members are provided Workers' Compensation benefits for work-related injuries and illnesses. Work-related injuries and illnesses should be reported immediately to the faculty member's department/division/school and the Office of Human Resources Management not later than 24 hours after the injury or illness becomes known.
 
The staff at the Health Center, during the hours it is open, will provide an initial examination and administer first aid for minor cuts. If further treatment is indicated, the Center will refer the faculty member to an appropriate medical facility for treatment. If additional treatment is required and the faculty member desires to obtain medical services through a doctor or clinic of their choice, after thirty days, arrangements must be made through the Office of Human Resources Management.
 
A faculty member has the right to designate a personal physician for purposes of medical treatment. However, all arrangements for designating a personal physician must have been completed prior to the date of the work-related injury or illness. Contact the Office of Human Resources Management, Workers' Compensation Unit, to obtain further information about this treatment option.
 
If a work-related disability requires a faculty member to be away from employment, Temporary Disability (TD) payments will be paid beginning on the fourth day following the date of the injury or illness unless the faculty member is hospitalized, or if you must stay off work for more than 14 days, in which case benefits begin the day following the injury or illness. Accumulated sick leave will be used to supplement TD payments in order to provide a full salary while disabled, unless the Office of Human Resources Management is notified in writing that the faculty member does not wish to use sick leave for this purpose.
 
Faculty members who are participants in the Public Employees Retirement System (PERS) or in the State Teachers Retirement System (STRS) are eligible for benefits under the Industrial Disability Leave (IDL) program. In most cases, the IDL program will provide better income protection for eligible faculty members.
 
Eligible faculty members may choose between Workers' Compensation Temporary Disability payments and Industrial Disability Leave payments. The Workers' Compensation Coordinator, Office of Human Resources Management is available to assist in determining which program would be most beneficial.

Nonindustrial Disability Insurance
(EA: 5/1/13)
 
Nonindustrial Disability Insurance (NDI) is an employer-paid benefit administered by the Employment Development Department (EDD) for State University employees. NDI provides up to 26 weeks of benefits to eligible faculty members who are unable to work due to illness or injury which is not work related. The benefit amount is $125.00 per week.

To be eligible an employee must at a minimum:

1. Be a current contributing member of the Public Employees' Retirement System or the State Teachers' Retirement System.
2. Be a full-time permanent or probationary employee or appointed half-time or more for one academic year or more and in compensated employment on or after January 1, 1979.
3. Have exhausted all sick leave.
4. Serve a seven consecutive calendar day waiting period, unless hospitalized.

A more detailed explanation of the NDI program and its benefits, along with claim forms, may be obtained by contacting the Office of Human Resources Management.

Women's Resource Center
(Senate: 8/5/75, 8/11/76; President: 8/6/75, 11/2/76; Editorial Amendment: 9/99, 9/03)
 
The Women's Resource Center has been established at California State University, Los Angeles for the purpose of providing a locus for information, communication, and personal association relevant to anyone concerned with the interests of women students, faculty and staff members, and of others who may wish to apply for admission to the University after clarifying their educational objectives.
 
The functions of the Women's Resource Center include the development of services to implement these purposes by means of the collection and maintenance of informational materials, the provision of forums for communication, and the maintenance of a place for personal association, as these may serve the interests of women. Facilities, activities, and services of the Center are available to men.
 
Administration of the Center. The administration of the center is the responsibility of a executive director reporting to the Vice President for Student Affairs. In addition, an Advisory Committee serves for regular consultation by the coordinator.
 
The Advisory Committee has the following membership:

1. The coordinator, who serves ex officio as executive secretary, nonvoting.
2. Three students appointed annually by the Associated Students Board of Directors.
3. Two staff members appointed by the President or designee, to serve staggered three-year terms.
4. Two faculty members elected by the Academic Senate Nominations Committee, to serve staggered three-year terms.
5. The Dean of Students or designee.
6. One member of the Alumni Association appointed annually by the Alumni Board of Directors, to serve no more than three consecutive years without a break in appointment.

 
The Advisory Committee elects a chair from the voting membership.
 
The members of the Advisory Committee, as individuals, are encouraged to participate with the coordinator in implementing policies approved by the appropriate university body.