Chapter II

Governance of the University

Subcommittees of the Educational Policy Committee

The Academic Advisement Subcommittee

(Senate: 5/7/91, 1/19/93, 8/17/99, 8/17/99, 5/20/03; President: 10/2/91, 3/5/93, 9/17/99, 9/17/99, 9/5/03; Editorial Amendment: 9/00, 11/07, 1/27/16 [EA])

Charge. In consultation with the Provost and Vice President for Academic Affairs or designee, the subcommittee:

Surveys all academic advisement activities and policies on campus and makes recommendations to the Educational Policy Committee.

Considers and recommends on a continuing basis programs to enhance faculty academic advisement skills including particular skills needed for advising students of diverse cultural backgrounds in a manner which is free of personal bias.

Considers and recommends on a continuing basis activities and policies for the Academic Advisement Center.

Reviews periodically the academic advisement systems for each of the colleges and recommends modifications to the colleges and/or to the Educational Policy Committee as appropriate.

Examines periodically the standards and guidelines for faculty academic advisers.

Membership. The membership of this subcommittee shall be composed of the following:

One member from each college elected for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty members in the Library and Student Affairs are considered the same as a college for this purpose.

One liaison member selected annually by the Educational Policy Committee from its own membership.

One liaison member selected annually by the Student Policy Committee from its own membership.

The Coordinator of the Academic Advisement Center who serves ex officio as a non-voting member.

Two students to be selected annually by the Board of Directors of the Associated Students, Inc. One of the student members must be an undergraduate student and the other student must be an enrolled classified graduate or postbaccalaureate credential student. The criteria for student members are the same as those specified for student members of the Academic Senate (Constitution of the Faculty, Section h, Appendix C of the Faculty Handbook).

The Provost and Vice President for Academic Affairs or designee who serves ex officio as executive secretary, non-voting.

Quorum. A quorum shall be a majority of the voting members of the subcommittee.

Officers and Duties.

The officers of this subcommittee are chair and vice chair who shall be elected annually at the last meeting of the spring quarter by members of the following year's subcommittee.

The chair shall call regularly scheduled meetings of the subcommittee and shall set the agenda.

The chair shall determine by the second week of the spring quarter the faculty replacement needs for the following year and shall so notify the standing committee chair.

Meeting Time. The Academic Advisement Subcommittee meets the first and third Mondays of the month from 12:15 to 1:30 p.m.

The Academic Information Resources Subcommittee

(Senate: 3/6/90, 4/25/90, 8/17/99, 5/20/03; President: 4/5/90; 6/20/90, 9/17/99, 9/5/03; Editorial Amendment: 9/00, 11/07, 1/27/16 [EA])

For the purpose of this subcommittee charge, academic information resources shall refer to all instructionally related technology including course management software and in-classroom equipment such as computers, video cassette recorders, digital video disk players, and overhead projectors, as well as all support services related to such technology.

Charge. The Academic Information Resources Subcommittee has the following responsibilities:

To recommend policy to the Educational Policy Committee on all issues related to the use of academic information resource services.

To participate in the long-range and intermediate planning of the University as it affects academic information resource services.

To assist in developing priorities for academic information resources in support of curricular activities.

To consult with the Fiscal Policy Committee on subcommittee recommendations bearing on fiscal issues; with the Baseline Committee on subcommittee recommendations bearing on issues of compatibility with other academic information resources acquired by the campus and with the Faculty Policy Committee on subcommittee recommendations bearing on faculty research, scholarly, and creative activity issues, prior to submitting subcommittee recommendations to the Educational Policy Committee.

Membership. The Academic Information Resources Subcommittee shall be composed of the following:

One member from each college elected for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty members in the Library and Student Affairs are considered the same as a college for this purpose.

One liaison member selected annually by the Educational Policy Committee from its own membership.

The Provost and Vice President for Academic Affairs or designee who serves ex officio as executive secretary, non-voting.

Two students to be selected annually by the Board of Directors of the Associated Students, Inc. One of the student members must be an undergraduate student and the other student must be an enrolled classified graduate or postbaccalaureate credential student. The criteria for student members are the same as those specified for student members of the Academic Senate (Constitution of the Faculty, Section 3H, Appendix C of the Faculty Handbook).

The Director of the Center for Effective Teaching and Learning or designee who serves ex officio, non-voting.

Quorum. A quorum shall be a majority of the voting members of the committee.

Officers and Duties.

The officers of this committee are chair and vice chair who shall be elected annually at the last meeting of the spring quarter by the members of the following year's subcommittee.

The chair shall call regularly scheduled meetings of the committee and shall set the agenda.

The chair shall determine by the second week of the spring quarter the faculty replacement needs for the following year and shall notify the standing committee chair.

Meeting Time. The Academic Information Resources Subcommittee meets the second and fourth Mondays of the month from 12:15 to 1:30 p.m.

The Curriculum Subcommittee

(Senate: 5/20/03, 10/18/16; President: 9/5/03, 11/22/16; Editorial Amendment: 11/07, 1/27/16 [EA])

Charge. The Curriculum Subcommittee has the following responsibilities:

To consider all policy issues pertaining to undergraduate studies and PaGE and to make recommendations thereon to the Educational Policy Committee.
Policies concerning undergraduate studies include but are not limited to selection, admission, probation and disqualification of undergraduate students; regulations governing undergraduate studies; regulations concerning credit for prior experiential learning and cooperative education; and the development and review of undergraduate curricula.

Policies concerning PaGE include but are not limited to applicability of extension credit to undergraduate degree programs and offering of regular courses and undergraduate programs through PaGE.

To consult with individual faculty members, program, department/division/school, college and administrative representatives concerning the various aspects of undergraduate and PaGE.

To review policies regarding articulation agreements with community colleges and forward to the Educational Policy Committee those recommended for approval.

To review department/division/school and college requests for new undergraduate program and unresolved challenges to the modification of existing undergraduate programs including the inclusion, modification or deletion of specific courses from the programs and to forward to the Educational Policy Committee those recommended for approval.

To review and approve or deny student petitions pertaining to undergraduate studies in those areas in which authority has not been delegated to colleges, schools, divisions or departments.

To review proposals for certification and other undergraduate programs designed for PaGE and make recommendations thereon to the Educational Policy Committee.

To review as appropriate PaGE procedures to assure compliance with approved policies.

Membership. The membership of the subcommittee shall be composed of the following:

One member from each college elected for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty members in the Library and Student Affairs are considered the same as a college for this purpose.

One liaison member selected annually by the Educational Policy Committee from its own membership.

Two undergraduate students from different colleges to be selected annually by the Board of Directors of the Associated Students, Inc. The criteria for student members are the same as those specified for student members of the Academic Senate (Constitution of the Faculty, Section h, Appendix C of the Faculty Handbook).

The Provost and Vice President for Academic Affairs or designee who serves ex officio as executive secretary, non-voting.

The Deans of Undergraduate Studies and PaGE shall be invited to attend (non-voting) when matters before the subcommittee concern their areas.

Quorum. A quorum shall be a majority of the voting members of the subcommittee.

Officers and Duties.

The officers of this subcommittee are chair and vice chair who shall be elected by the subcommittee at the last meeting of the spring semester by the members of the following year's subcommittee.

The chair shall call regularly scheduled meetings of the subcommittee and shall set the agenda.

The chair shall determine by the sixth week of the fall semester the faculty replacement needs for the spring semester. The chair shall determine by the sixth week of the spring semester the faculty replacement needs for the following year. When the chair has determined that faculty needs to be replaced, the chair shall inform the Senate office who will notify the colleges to conduct necessary elections.

Meeting Time. The Curriculum Subcommittee meets the first and third Tuesdays of the month from 10:50 to 12:05 p.m.

The Graduate Studies Subcommittee

(Senate: 10/18/16; President: 2/22/16)

Charge. The Graduate Studies Subcommittee has the following responsibilities:

To consider all policy issues pertaining to graduate studies and make recommendations thereon to the Educational Policy Committee. Policies concerning graduate courses and/or programs offered by PaGE include but are not limited to selection, admission, probation and disqualification of graduate students; regulations governing graduate studies; and the development and review of graduate curricula. Policies concerning PaGE include but are not limited to applicability of extension credit to graduate degree programs and offering regular courses and graduate programs through PaGE.
To consult with individual faculty members, program, department/division/school, college and administrative representatives concerning the various aspects of graduate courses and/or programs offered by PaGE.
To review department/division/school and college requests for new graduate programs for unresolved challenges to modification of existing programs, and for post-baccalaureate certificate programs and to forward to the Educational Policy Committee those recommended for approval.
To review and approve or deny student petitions pertaining to graduate studies in those areas in which authority has not been delegated to the colleges.
To establish policies and guidelines for the award of graduate scholarship that are not housed in department/divisions/schools or colleges.

Membership. The membership of this subcommittee shall be composed of the following:

One member actively involved with graduate students and programs (such as masters, doctoral, credential, or other post-baccalaureate programs) elected from each college for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty members in Library and Student Affairs are considered a college for this purpose.
One liaison member selected annually by the Educational Policy Committee from its own membership.
Two classified graduate student members from different colleges selected annually by the Board of Directors of the Associated Students working with the Dean of Graduate Studies. The student members must be enrolled during subcommittee service and be in good standing.
The Provost and Vice President for Academic Affairs or designee who serves ex-officio as executive secretary, non-voting.

Quorum. A quorum shall be a majority of the voting members of the subcommittee.

Officers and Duties.

The officers of this subcommittee are chair and vice chair who shall be elected annually at the last meeting of the spring semester by the members of the following year's subcommittee.
The chair shall call regularly scheduled meetings of the subcommittee and shall set the agenda.
The chair shall determine by the sixth week of the fall semester the faculty replacement needs for the spring semester. The chair shall determine by the sixth week of the spring semester the faculty replacement needs for the following year. When the chair has determined that faculty need to be replaced, the chair shall inform the senate office who will notify the colleges to conduct necessary elections.

Meeting Time. The Graduate Studies Subcommittee meets the second and fourth Wednesdays of the month from 12:15 to 1:30 p.m.

The General Education Subcommittee

(Senate: 1/5/82, 3/6/90, 3/12/91, 8/17/99, 8/17/99, 7/17/01 5/20/03, 1/30/08[EA]; President: 1/18/82, 4/5/90, 3/29/91, 9/17/99, 9/17/99, 10/15/01, 9/5/03, 3/3/08; Editorial Amendment: 9/00, 8/01, 11/07, 1/27/16 [EA])

Charge. The General Education Subcommittee has the following responsibilities:

To consider all policy issues pertaining to general education and make recommendations thereon to the Educational Policy Committee.

To consult with individual faculty members, program, department/division/school, college, and administrative representatives concerning the various aspects of the general education program.

To evaluate the effectiveness of the guidelines and criteria for courses and themes in the general education program and to make recommendations for improvement.

To monitor the general education program and recommend approval of the content of the program including the addition, modification or deletion of specific courses and themes, subject to Title 5, Chancellor's Office Executive Orders, and campus guidelines and criteria.

To review department/division/school and college requests for variances from the general education program and to forward to the Educational Policy Committee those recommended for approval.

To review and approve or deny student petitions pertaining to general education.

Membership. The membership of this subcommittee shall be composed of the following:

One member from each college elected for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty members in the Library and Student Affairs are considered the same as a college for this purpose.

One liaison member, selected annually by the Educational Policy Committee from its own membership.

One undergraduate student member selected annually by the Board of Directors of the Associated Students, Inc. The criteria for the student member are the same as those specified for student members of the Academic Senate (Constitution of the Faculty, Section h, Appendix C of the Faculty Handbook).

The Provost and Vice President for Academic Affairs or designee who serves ex officio as executive secretary, non-voting.

Quorum. A quorum shall be a majority of the voting members of the subcommittee.

Officers and Duties.

The officers of this subcommittee are chair and vice chair who shall be elected annually at the last meeting of the spring quarter by the members of the following year's subcommittee.

The chair shall call regularly scheduled meetings of the subcommittee and shall set the agenda.

The chair shall determine by the second week of the spring quarter the faculty replacement needs for the following year and shall so notify the standing committee chair.

Meeting Time. The General Education Subcommittee meets the second and fourth Tuesdays of the month from 12:15 to 1:30 p.m.

The Library Subcommittee

(Senate: 1/5/82, 3/6/90, 5/20/03; President: 1/18/82, 4/5/90, 9/5/03; Editorial Amendment: 9/00, 11/07, 1/27/16 [EA])

Charge. The Library Subcommittee has the following responsibilities:

To consider all matters of mutual concern to the standing committee and to the Library.

To review proposed allocations of funds for the purchase of books, periodicals and other print and non-print materials.

To review plans for expansion and improvement of Library facilities and services.

To serve as liaison among instructional and Library faculty.

Membership. The membership of this subcommittee shall be composed of the following:

One member from each college elected for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty in the Library and Student Affairs are considered the same as a college for this purpose.

One liaison member selected annually by the Educational Policy Committee from its own membership.

One upper division, classified graduate or postbaccalaureate credential student member selected annually by the Board of Directors of the Associated Students, Inc. The criteria for the student member are the same as those specified for student members of the Academic Senate (Constitution of the Faculty, Section h, Appendix C of the Faculty Handbook).

The Provost and Vice President for Academic Affairs or designee who serves ex officio as executive secretary, non-voting.

Quorum. A quorum shall be a majority of the voting members of the subcommittee.

Officers and Duties.

The officers of this subcommittee are chair and vice chair who shall be elected annually at the last meeting of the spring quarter by the members of the following year's subcommittee.

The chair shall call regularly scheduled meetings of the subcommittee and shall set the agenda.

The chair shall determine by the second week of the spring quarter the faculty replacement needs for the following year and shall so notify the standing committee chair.

Meeting Time. The Library Subcommittee meets the second and fourth Thursdays of the month from 10:50 a.m. to 12:05 p.m.

The Program Review Subcommittee

(Senate: 1/5/82, 3/6/90, 2/25/97, 5/20/03; President: 1/18/82, 4/5/90, 4/22/97, 9/5/03; Editorial Amendment: 9/00, 8/01, 11/07, 1/27/16 [EA])

Charge. The Program Review Subcommittee has the following responsibilities:

To implement Trustee policy on review of degree programs.*

To report and recommend to the Educational Policy Committee any proposed policies that might be desired.
*See section titled Review of Degree Programs.

Membership. The membership of this subcommittee shall be composed of the following:

Voting members

One tenured faculty member from each college elected for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty in the Library and Student Affairs are considered the same as a college for this purpose. Members shall serve as representatives of the University, not as representatives of their respective colleges.

One tenured member elected annually by the Educational Policy Committee from its own membership or from the membership of its other subcommittees.

One tenured faculty member elected from the faculty of the college which houses the department/division/school being reviewed, excluding faculty from that department/division/school. This member serves only when programs in his or her college are being reviewed.

One upper division, classified graduate or posbaccalaureate credential student member selected annually by the Board of Directors of the Associated Students, Inc. The criteria for the student member are the same as those specified for student members of the Academic Senate (Constitution of the Faculty, Section h, Appendix C of the Faculty Handbook).

The Provost and Vice President for Academic Affairs or designee who serves ex officio as executive secretary, non-voting.

Quorum. All members of the subcommittee should be present during all of the deliberations and all members must sign the final program review reports.

Officers and Duties.

The officers of this subcommittee are chair and vice chair who shall be elected annually by the subcommittee at the last meeting of the academic year by members of the following year's subcommittee.

The chair shall call regularly scheduled meetings of the subcommittee and shall set the agenda.

The chair shall determine by the second week of the spring quarter the faculty replacement needs for the following year and shall so notify the standing committee chair who shall notify the appropriate body to conduct necessary elections.

Meeting Time. The Program Review Subcommittee meets weekly on Thursdays from 12:15 to 1:30 p.m.

The Faculty Policy Committee

(Senate: 4/15/69, 8/1/72, 3/28/79, 2/10/81, 11/11/81 [EA], 8/4/82, 3/6/90, 8/17/99, 5/20/03; President: 4/21/69, 8/22/72, 4/24/79, 11/22/82, 4/5/90, 9/17/99, 9/5/03; Editorial Amendment: 9/00, 8/01, 11/07, 1/27/16 [EA])

Charge. The Faculty Policy Committee has the following responsibilities:

To recommend policy to the Academic Senate on all matters concerning the faculty that are not specifically reserved to the bargaining agent. This includes but is not limited to the following:

The committee shall develop policies and review procedures for faculty development programs, including grants, awards, publications and research.

The committee shall deal with any personnel* matter that may be assigned to it by the President or the Academic Senate.

The committee shall review the appointment, retention, tenure and promotion documents of each college and department/division/school after the ratification of each contract.

The committee shall develop policy dealing with faculty participation in filling academic administrative positions.

The committee shall develop and review policy dealing with sabbatical and other leaves.

To review the collective bargaining agreement and all of its later modifications in order to be able to inform the Academic Senate of any conflicts between the Agreement and University policy as developed under the laws of the State of California.

To monitor the status and effectiveness of faculty hiring in the University, including the full-time/part-time ratio and the projected need for full-time faculty, and recommending policy, if needed, to alleviate problems.

To recommend policy in accordance with the University's commitment to equity and diversity.

The committee shall promote the University's commitment to equity and diversity, defined here as a commitment to maintaining a University environment in which a diverse population can learn, work, and live in an atmosphere of tolerance, civility and respect. The committee will review recruitment, selection, retention, tenure and promotion procedures as they relate to equity and diversity. The committee shall advise the Director of Equity and Diversity on matters concerning equity and diversity goals and policies.

To monitor the effect on the faculty of the strategic planning process.

*The California State University, Los Angeles "Definition of a Faculty Personnel Matter" is given in Chapter 6 of the present Faculty Handbook and the laws dealing with collective bargaining and faculty policy are stated in the Statutes of 1978, Chapter 744, Section 3562.

Membership. The Faculty Policy Committee shall be composed of the following:

One or more members from each college on the basis of one member for each 100 full-time faculty members or major portion thereof elected for staggered three-year terms according to procedures approved by a majority vote of the college faculty. Alternate members shall also be elected by these procedures. Faculty members in the Library and Student Affairs are considered the same as a college for this purpose. No college shall have fewer than one member on this committee.

Two members from two different colleges appointed by the Nominations Committee for staggered three-year terms.

One member from the Executive Committee of the Senate as the liaison member.

The Provost and Vice President for Academic Affairs or designee who serves ex officio as executive secretary, non-voting.

Two students to be selected annually by the Board of Directors of the Associated Students, Inc. One of the student members must be an undergraduate student and the other student member must be an enrolled classified graduate or postbaccalaureate credential student. The criteria for student members are the same as those specified for student members of the Academic Senate (Constitution of the Faculty, Section h, Appendix C of the Faculty Handbook).

Quorum. A quorum shall be a majority of the voting members of the committee.

Officers and Duties.

The officers of this committee are chair and vice chair who shall be elected annually at the last meeting of the spring quarter by the members of the following year's committee.

The chair shall call regularly scheduled meetings of the committee and shall set the agenda.

The chair shall determine by the third week of the spring quarter the faculty replacement needs for the committee for the summer quarter and the following year and for its subcommittees for the following year. The committee chair shall notify the colleges to conduct necessary elections for both the committee and its subcommittees.

The chair is responsible for monitoring the performance of the committee's subcommittees.

Meeting Time. The Faculty Policy Committee meets weekly on Mondays from 1:40 to 2:55 p.m.

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