Liability Waiver & Release Form

A Liability Waiver and Release Form is used to inform participants of potential risks associated with certain university‑sponsored events and activities and to support the university’s risk management practices. Use of the approved waiver helps protect the university and promotes a consistent approach to risk control across California State University (CSU) campuses.

At Cal State LA, liability waivers are required for certain events and activities based on the nature of the activity and the level of risk involved.

Examples of events and activities that typically require a liability waiver include, but are not limited to:

• Physical or recreational activities

• Laboratory, field, or instructional activities with inherent risk

• Water‑related activities

• Inflatables, rides, or obstacle courses

• Activities involving animals

• Body paint, henna tattoos, or colored powders (e.g., cornstarch)

• Events or activities involving minors

• Participation by non‑Cal State LA individuals in higher‑risk activities

Additional review or documentation may be required depending on the nature of the event or activity.

The liability waiver is used to:

• Inform participants of potential risks associated with an event or activity

• Document acknowledgment and voluntary assumption of those risks

• Support CSU and Cal State LA risk management and loss‑prevention efforts

• Help ensure compliance with university safety and risk management requirements

Use of the approved waiver promotes consistency across campus and supports responsible event and activity planning.

A liability waiver must be used when an event or activity:

• Is sponsored, hosted, or sanctioned by Cal State LA

• Involves physical activity, field work, laboratory activities, demonstrations, or special events

• Includes minors or non‑Cal State LA participants

• Presents an elevated level of risk identified through the event or activity approval or risk assessment process

If there is uncertainty regarding waiver requirements, organizers should consult Risk Management and Environmental Health & Safety (RMEHS) prior to the event or activity.

Event and activity organizers are responsible for:

• Distributing the waiver link to participants before the event or activity occurs

• Ensuring all required participants complete the waiver prior to participation

• Using only the approved waiver language (no edits or substitutions)

• Ensuring completed waivers are retained or accessible as directed by Risk Management and Environmental Health & Safety (RMEHS)

• Complying with any additional requirements identified by RMEHS

The electronic waiver link may be distributed via email, registration platforms, calendar invitations, or QR codes.

When a liability waiver is required for an event or activity, the electronic waiver process follows these steps:

1. Organizer Submission
   Event or activity organizers access the approved electronic waiver using the link on this page and complete all required event or activity information. The form is then submitted for review.

2. Review and Approval
   Submitted information is reviewed to ensure all required details are provided. Once approved, the waiver is authorized for use.

3. Custom Link and QR Code Issued
   Upon approval, the organizer receives a custom waiver link and QR code specific to the event or activity.

4. Distribution to Participants
   Organizers distribute the approved waiver link or QR code to participants prior to the event or activity.

5. Participant Completion
   Participants complete and submit the waiver electronically prior to participation.

6. Confirmation and Record Access
   Once completed, a final copy of the fully executed waiver is provided in PDF format. Copies are available to both the organizer and the participant.

Additional guidance may be provided depending on the nature of the event or activity.