Ch2d

Chapter II

Governance of the University


The Institutional Review Board - Human Subjects

(Senate: 1/5/82, 3/6/90, 4/13/93, 2/15/94, 5/3/94, 8/17/99, 2/19/02, 5/20/03; President: 1/18/82, 4/5/90, 5/14/93, 6/6/94, 6/29/94, 9/17/99, 3/21/02; 9/5/03; Editorial Amendment: 9/00, 8/01, 1/27/16 [EA], 5/8/18 [EA])

http://www.calstatela.edu/orsca/research-human-subjects-irb

Senate and Administrative Committees Reporting to the President

Organiztion Chart of the Senate and Administrative Committees Reporting to the President

Enrollment Management Council

(Senate: 9/24/19; President: 11/8/19)

Charge of Council
The Enrollment Management Council is a faculty and administrative council responsible for advising the president on all aspects of enrollment management.

The council is to participate fully in the development of policy recommendations, standards, and criteria relative to all facets of enrollment management. The council will consider issues including but not limited to admissions criteria, the size of the student population and rate of enrollment growth, student degree completion, the recruitment and retention of students.

The council is also charged with the responsibility for ensuring comprehensive and inclusive consultation on enrollment matters within the university community and with our external constituencies.

The council shall submit an annual report on its activities to the Academic Senate each spring.

Membership
The Enrollment Management Council shall include the following members:

Eight faculty members, with one faculty member from each college and the Library/Student Life, to be elected by the Academic Senate (staggered three-year terms)

Two department chairs to be elected by the Academic Senate

One Senate executive council liaison, to be elected by the Academic Senate Executive Committee

One Undergraduate Student Senator to be elected by the Associated Students Inc.

One representative from Student Life appointed by the vice president for Student Life

One college dean, appointed by the Cal State LA president

One LAUSD or high school representative appointed by the Cal State LA president

Two representatives from local community colleges in the Cal State LA service area appointed by the Cal State La president

Ex Officio Members

  • Academic Senate Chair (or designee)
  • Associated Students Inc. President (or designee)
  • Associate Dean of Undergraduate Studies
  • Director, Educational Opportunity Program (EOP)
  • Vice Provost for Enrollment Services
  • Vice President for Diversity And Inclusion, University Diversity Officer (or designee)
  • Vice Provost for Planning and Budget

In selecting members of the council, sensitivity to the cultural diversity of the campus and participants' cultural competence will be essential.

Co-Chairs of the Council
The Academic Senate Chair (or designee) and the provost will serve as the co-chairs of the council.

Meeting Frequency
The council will meet at a minimum of three times a term.

The Committee on Academic Freedom and Professional Ethics

(Senate: 6/4/75, 11/16/76, 11/20/84, 6/25/96, 1/27/98; President: 6/11/75, 11/18/76, 1/30/85, 9/4/96, 6/3/98; Editorial Amendment: 8/01, 9/03)

Charge. The Committee on Academic Freedom and Professional Ethics reviews allegations of violations of academic freedom and/or professional ethics and provides advisory or counseling service, when requested, to any faculty member on a question relating to academic freedom or professional ethics.  It may also recommend policy on academic freedom and professional ethics when needed to the Executive Committee.

An alleged violation of academic freedom and/or professional ethics may be submitted in writing to the Chair of the Committee on Academic Freedom and Professional Ethics through the Administrative Assistant to the Academic Senate. The Committee shall report its findings in writing to the President.

A request for advice or counseling may be submitted in writing to the Chair of the Committee on Academic Freedom and Professional Ethics through the Administrative Assistant to the Academic Senate. The Committee may respond to the faculty member seeking advice or counsel either orally or in writing.

The right to place charges or file a grievance pertaining to disciplinary or grievance procedures for academic personnel shall not be abrogated by prior consultation with the Committee.*

The committee may continue to play a mediatory role in seeking an informal resolution of a grievance or disciplinary issue before or after a request for initiation of formal proceedings has been filed.

Membership. The committee is composed of five tenured faculty members who hold the rank of Professor. The members are appointed by the Nominations Committee for staggered five-year terms. Committee members shall not take part in deliberation of allegations involving faculty in their own departments/divisions/schools. An alternate shall be chosen to replace the member. Alternates shall be appointed by the Nominations Committee. The Committee elects its own officers at the first meeting of each academic year.

Related Procedures. Procedures pertaining to faculty rights in the context of academic freedom and professional ethics are included in the section titled "Academic Freedom, Professional Ethics, and Faculty Rights."

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*The Grievance Procedure appears in Article 10 of the Agreement.

The President's Ad Hoc Advisory Committee on Honorary Degrees

(Senate: 11/21/89, 5/3/94; President: 12/11/89; 6/6/94; Editorial Amendment: 9/03)

Charge. The President's Ad Hoc Advisory Committee on Honorary Degrees reviews and evaluates nominations received by the campus community for honorary degrees according to criteria set out in the "Revised Guidelines for the Awarding of Honorary Degrees - The California State University," approved July 10-11, 1990 by the CSU Board of Trustees.

The committee shall review nominations made by the campus community; assist in the development and compilation of materials in support of such nominations; and forward those nominations selected by the committee as meeting the criteria set out in trustee policy to the President.

The committee will develop local campus procedures for the timely dissemination of information relating to availability, criteria, eligibility, and the process by which nominations for honorary degrees might be made.

Membership. The President's Ad Hoc Advisory Committee on Honorary Degrees is composed of the following:

  1. Four faculty members, no more than one from any one college, elected by the Nominations Committee.
  2. The Provost and Vice President for Academic Affairs.
  3. One student to be selected by the Board of Directors of the Associated Students, Inc.
  4. One alumni representative to be selected by the Board of Directors of the Alumni Association, Inc.
  5. The President, or President's designee.

From time to time the Board of Trustees of the California State University decides to award an honorary degree and asks that a particular campus host the conferring of the degree. When a request is received from the Board of Trustees for campus participation in the conferring of an honorary degree, the President shall consult with and receive a recommendation from the Executive Committee of the Academic Senate before responding to the Trustees' request.

The Campus Physical Planning Committee

(President: 7/1/83, 12/7/84, 11/30/88, 3/29/02, 4/26/10)

The Campus Physical Planning Committee shall be appointed by the President to assist in the formulation, development, and coordination of physical planning of the campus that will result in systematic, planned development supporting the mission of the University.

Its responsibilities include the campus physical master plan, major and minor capital outlay projects, schematic building plans, special repair projects and zoning. This is an administrative committee; for detailed information refer to Administrative Procedure No. 007 in the Administrative Manual.

Membership. The membership shall consist of the following:

  1. Director of Facilities/Planning and Construction (Chair).
  2. Director of Facilities Services
  3. The Provost and Vice President for Academic Affairs or his/her representative
  4. The Vice President for Information Technology Services and Chief Technology Officer or his/her representative
  5. The Vice President for Student Affairs or his/her representative
  6. The Vice President for Institutional Advancement or his/her representative
  7. Two appointees recommended by the Academic Senate.
  8. One appointee recommended by the Associated Students, Inc.
  9. Representative of the Chancellor's Office, Department of Capital Planning, Design and Construction, ex officio.
  10. Campus Consulting Architect or his/her representative, ex officio.
  11. Campus Consulting Landscape Architect or his/her representative, ex officio.

Representatives substituting for Committee members shall be identified on an annual basis, and submitted to the Committee Chair for approval by the University President no later than May 31st for the following academic year.

Subcommittees of the Campus Physical Planning Committee Space Management Subcommittee

(President: 7/1/83, 1/9/85, 3/29/02/ 4/26/10; Editorial Amendment: 9/99)

The Space Management Subcommittee is appointed by the President to establish and maintain a comprehensive space management program for the University. To maximize effective space planning and utilization, the Space Management Subcommittee shall review the inventory of all University space and requests for space changes that occur between executive administrative units, and develop policies and procedures related to space assignment and utilization. The subcommittee will forward recommendations through the chair of the Campus Physical Planning Committee. This is an administrative committee; for detailed information refer to Administrative Procedure No. 007 in the Administrative Manual.

Membership. The Space Management Subcommittee, appointed by the President, shall be as follows:

  1. Director, Facilities Services or designee - Chair (ex officio, non-voting)
  2. One appointee recommended by the Provost and Vice President for Academic Affairs.
  3. One appointee recommended by the Vice President for Administration and Chief Financial Officer.
  4. One appointee recommended by the Vice President for Information Technology Services and Chief Technology Officer.
  5. One appointee recommended by the Vice President for Student Affairs.
  6. One appointee recommended by the Vice President for Institutional Advancement.
  7. Two appointees from two different colleges recommended by the Academic Senate.

The appointees will serve a three-year term and may be reappointed.

The Communications Board

The functions and membership of the Communications Board appear in Appendix J, "Communications Code."

The Honors Convocation and Commencement Committee

(Senate: 4/21/70, 7/24/73, 7/22/80, 10/26/93; President: 5/21/70; 7/27/73, 4/6/81, 12/13/93; Editorial Amendment: 9/03, 11/07)

Charge. The Honors Convocation and Commencement Committee is charged with the responsibility to recommend policy changes regarding Honors Convocation and Commencement through the Academic Senate to the President. The committee will recommend appropriate programs, ceremonial procedures, and physical arrangements for Honors Convocation and Commencement each year. Recommendations regarding programs, ceremonial procedures, and physical arrangements shall be made directly to the President or designee. The President or designee will coordinate support services for both ceremonies.

  1. Commencement. The committee is responsible for recommending to the President a Commencement speaker and making appropriate arrangements, in keeping with the dignity and respect that should be afforded the University's graduates.
  2. Honors Convocation. The committee is charged with recommending an intellectually stimulating program, with appropriate speaker and ceremonies to emphasize the importance of academic excellence and for the judicious recognition of the University's honor students.
  3. Duties of the Grand Marshal. The Grand Marshal is responsible for encouraging participation by all faculty in Honors Convocation and Commencement ceremonies and for reminding all full-time faculty of a professional responsibility to support Honors Convocation and Commencement ceremonies through attendance in academic regalia. The Grand Marshal is responsible for appointing all marshals and recommending the order of the processional and recessional for the two ceremonies. In the fall quarter, the Grand Marshal is also responsible for appointing an Associate Grand Marshal to assist in carrying out the duties of the Grand Marshal and, if necessary, preparing the Grand Marshal Designee to assume the duties of the Grand Marshal in the following year. In making this appointment, the Grand Marshal should take into consideration such factors as experience as a marshal, academic reputation, cultural and gender diversity, and representation of academic disciplines within the University.
  4. Selection of Grand Marshal. In the fall quarter, the Honors Convocation and Commencement Committee will recommend to the President the faculty member to be Grand Marshal for the following year (the Grand Marshal designee). In making such a recommendation, the Committee should take into consideration such factors as experience as a marshal, academic reputation, cultural and gender diversity, and representation of academic disciplines within the University. Serious consideration should be given to having the same faculty member serve as both Associate Grand Marshal and Grand Marshal Designee.

Membership. The Honors Convocation and Commencement Committee is composed of the following:

  1. One faculty member from each college and the division, selected by the Nominations Committee from a slate of at least three nominees submitted by each of these units, to serve staggered two-year terms.  Faculty members in the Library, and Student Affairs are considered the same as a college for this purpose.
  2. The Grand Marshal.
  3. The Associate Grand Marshal.
  4. Three students appointed by the Board of Directors of the Associated Students, Inc.
  5. One ex officio, non-voting member appointed by the President. The responsibilities of this ex officio member may be divided between two administrators, one person to serve for the Honors Convocation and the other to serve for Commencement.
    The Committee elects its own chair annually.

The Instructionally Related Activities Advisory Committee

(President: 9/18/84, 51204; Editorial Amendment: 9/03)

The Instructionally Related Activities Advisory Committee is an advisory committee to the President on eligibility of activities for Instructionally Related Activities Fee funding and the level of funding for eligible activities. This is an administrative committee; for detailed information refer to Administrative Procedure No. 217 in the Administrative Manual.

Membership. The Instructionally Related Activities Advisory Committee is composed of the following:

  1. Two faculty members recommended by the Nominations Committee.
  2. Two student representatives selected by the Associated Students, Inc.
  3. An administrator appointed by the President who serves as chair.

The Intercollegiate Athletics Board

The responsibilities, functions, and membership of the Intercollegiate Athletics Board appear in the section titled "The Intercollegiate Athletics Program".

The Radiation Safety and Biohazards Committee

The committee has established and maintains a safety program in order to instruct personnel in proper safety procedures; evaluate facilities and measuring instrumentation; establish protocols for the control of radiation, biohazardous, and recombinant-DNA risks; dispose of hazardous waste products; and monitor personnel and campus facilities.

Membership. The members of the committee are appointed by, report to, and serve at the pleasure of the President. Decisions of the committee are final and not subject to review by any other committee.

The Resource Allocation Advisory Committee

(President: 2/9/81, 2/28/85, 11/14/86; Editorial Amendment: 9/00, 9/03)

The Resource Allocation Advisory Committee is appointed by and advisory to the President on issues regarding budget policy, planning and resource allocation matters. The committee will review the consolidated University Resource Allocation Request and submit recommendations to the President. This is an administrative committee; for detailed information refer to Administrative Procedure 212 in the Administrative Manual.

Membership. The Resource Allocation Advisory Committee is composed of the following:

  1. The Vice President for Academic Affairs or designee (Chair).
  2. The Vice President for Student Affairs or designee.
  3. The Vice President for Information Resources Management or designee.
  4. The Chair of the Academic Senate or designee.
  5. One faculty member appointed by the Nominations Committee.
  6. The President of the Associated Students, Inc. or designee.
  7. One college dean appointed by the President.
  8. One non-academic administrator appointed by the President.
  9. The Director of Financial Management and Services, who serves without vote.

Risk Management and Safety Committee

(President: 3/30/90, 4/11/02)

The Risk Management and Safety Committee advise in the formulation of policies that ensure the health and safety of all members of the campus community and provide economical protection of the University's resources.  The Risk Management and Safety Committee will form ad hoc advisory subcommittees to address issues related to the operation of the committee.  This is an administrative committee; for detailed information refer to Administrative Procedure No. 009 in the Administrative Manual.

Membership. The Risk Management and Safety Committee, appointed by the President, shall be as follows:

  1. University Risk Manager, will serve as chair.
  2. Environmental Health and Safety Officer.
  3. Chemical Safety Officer.
  4. Radiation Safety Officer.
  5. Workers' Compensation Liability Manager.
  6. Biological Safety Officer
  7. Appointee from Public Safety, recommended by the Director of Public Safety.
  8. Appointee from Auxiliary Services, Inc., recommended by the University Auxiliary Services, Inc., Executive Director.
  9. One faculty member recommended by the Academic Senate.
  10. One appointee from each collective bargaining unit (1, 2, 3, 4, 5, 6, 7, 8 and 9)
  11. Appointee from Associated Students, Inc., recommended by the Associated Students, Inc., Board of Directors.
  12. Appointee from Information Resources Management, recommended by the Vice President for Information Resources Management.
  13. Appointed from Facilities Services, recommended by the Director of Facilities Services.
  14. Appointee from Facilities Planning and Construction, recommended by the Director of the Facilities Planning and Construction.
  15. Appointee from the Student Health Center, recommended by the Director of the Student Health Center.

The Strategic Planning Coordination Committee

(President: 4/20/84; 7/1/02; Editorial Amendment: 11/07)

The Strategic Planning Coordination Committee is charged with the development, review, and assessment of the strategic plan for the University.  The role of the committee is to facilitate communication about the strategic planning process.  This is an administrative committee; for detailed information refer to Administrative Procedure No. 022 in the Administrative Manual.

Membership. Membership of the committee, which is appointed by and will be advisory to the President, shall be as follows:

  1. Provost and Vice President for Academic Affairs (Chair).
  2. Vice President for Information Resources Management (ex officio).
  3. Vice President for Institutional Advancement (ex officio).
  4. Vice President for Administration and Finance (ex officio).
  5. Vice President for Student Affairs (ex officio).
  6. Three college deans/central academic administrators (minimum of one college dean), two-year staggered terms.
  7. Chair of the Academic Senate or designee from the Executive Committee, one-year term.
  8. Seven faculty members, one from each college and the Library and Student Affairs selected by the faculty of the college or Library and Student Affairs and serving as liaison to the college or the Library and Student Affairs governance body, three-year staggered terms.
  9. President of the Associated Students, Inc. or designee, one-year term.
  10. Presidential appointee from the Alumni Association, or Advisory Committee, one-year term.
  11. Staff appointee, appointed by the President.  The staff member will serve on an ad hoc basis as requested by the committee or committee chair.

Student Grievance Committee

Charge. The Student Grievance Committee will conduct grievance hearings, deliberate, and issue findings of fact and recommendations for action fairly and expeditiously, according to procedures established in Appendix H "Student Grievance Procedures".

The duties of the committee members include:

  • Attending all meetings called by the coordinator of the committee;
  • Ensuring that fair and proper procedures are followed;
  • Considering all pertinent and relevant evidence in the case; determining matters of fact, interpreting policies and procedures, and making recommendations in writing to the appropriate administrator.

Membership. The committee shall consist of:

  • The Assisist Dean of Students: Wellness and Engagement - serving as coordinator of the committee
  • Three students to be named by the Associated Students Inc. (ASI). Students serving on this committee must be regular students in good standing, determined to be so under the same regulations imposed for ASI members.
  • Three faculty members to be named by the Nominations Committee of the Academic Senate. All faculty members shall hold full-time faculty appointments.
  • Three staff representatives to be named by the president. The staff representatives shall hold regular full time positions.
  • Three members of the administration to be named by the president. All administrators shall hold continuing (regular) employed positions.
  • An MPP representative from Human Resources who shall be a nonvoting ex-officio member.
  • Students shall be appointed for a one-year term of office. All other members shall be appointed for a two-year term of office.

The Dean of Students shall work with each representative body regarding the appointments of members to the committee. Committee members will be appointed using procedures consistent with the Academic Senate Constitution and Bylaws, and the Associated Students INC. Constitution and Bylaws.

The guidelines and standards for the filing of a grievance by a student and procedures for a grievance process appear in Appendix H.
 


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