Academic Affairs Space Advisory Group

Academic Affairs Space Advisory Group

A space advisory group was convened by the provost to assist in reviewing and making recommendations for all Academic Affairs space requests before any actions are initiated by Academic Affairs colleges and departments. 

The space request forms can be found in Administrative Procedure 007, pages 12 and 15. For your convenience, the Space Change Request (page 12) and the Facilities Services Space Change Request (page 15) have been extracted from the document. If the form does not open in a fillable format, please choose "open with different viewer" in the top right-hand corner of your screen.

Please send completed space request forms to Clint Saiki, Office of Planning and Budget.

PURPOSE

AASAG will review and recommend all requests for:

a.  New faculty offices and administrative space (administrative space includes conference rooms and other types of support space);

b.  Proposed repurposing of instructional, lab, and administrative space to other purposes;

c.  Planned reassignments of currently assigned faculty and administrative space between colleges and/or departments;

d.  Planned commitments for future space utilization related to internal and/or external partnerships, funding and other administrative, teaching, and research commitments.

e.  Major space renovations that require the services of the University Facilities Planning and Construction department.
f. Minor space maintenance renovations in excess of $100,000 involving remodeling and tenant improvements that require the services of the University Facilities Department.

MEMBERSHIP

The AASAG will include the following 5 representatives:

  • One (1) faculty member
  • One (1) Associate Dean
  • The Vice Provost for Planning and Budget
  • The Director of Research and Development
  • The Director of Academic Facilities and Planning

Ad hoc participants will be invited from University Advancement, Facilities Services, and other university units as needed to review specific requests.

COMMITTEE MEETINGS/SUPPORT

The AASAG will be advisory to the Provost and may be dissolved at any time that the Provost determines that its purpose has been completed and/or it is no longer necessary.  The AASAG meets monthly and may change its meeting frequency depending on volume of requests.  The Office of Planning and Budget will provide administrative support to the AASAG.  

ADMINISTRATION PROCEDURE 007