GS-13 Form

GS-13 Updates for Spring 2020

In response to COVID-19, the Office of Graduate Studies is accepting electronic GS-13 forms for theses and project reports. Instructions for submission of the electronic form are included with the form itself. 

The GS-13 form is the approval page for all theses and some project reports submitted to the Graduate Resource Center. Thesis/project committee members must all sign off on the GS-13 form to notify the Graduate Resource Center Coordinator that they have approved a student’s thesis or project report. Committee members should not sign off on this form until the student has incorporated all required feedback into their thesis drafts. Without this form, the Graduate Resource Center cannot verify that a thesis/project report has been approved by the supervising faculty and the student will not be eligible to graduate. Electronically signed GS-13 forms will not be accepted from students and must come from the thesis committe chair/thesis advisor.

Download GS-13 Form


SPECIAL NOTE

It is YOUR RESPONSIBILITY to ensure that your GS-13 Form is signed by ALL Committee members and your Department Chair, and that the form is submitted to the Office of Graduate Studies on or before the final deadline. Communicate with your Committee members well in advance to make sure you can secure their signatures before they leave campus for the semester break or otherwise become unavailable before the GS‑13 deadline. No late GS-13 Forms will be accepted!


Instructions

To complete the form, master’s and doctoral candidates must:

  1. Select their degree from the first dropdown menu of the form
  2. Type in their Name, CIN, Department, Degree Program, and Thesis/Project title in the respective form fields
  3. Type in the names of their committee members, beginning with the Committee Chair and ending with the Department Chair
  4. Send the form to their first committee member for signature (not the Committee Chair).

 

  1. After the first committee member has signed, students should FORWARD the email in which they received the signed form to the next committee member. Repeat until all committee members have signed the form. The last member to receive the form should be the Committee Chair.
  2. After signing, the Committee Chair will forward the form with all committee members’ signatures to the Department Chair for signature.
  3. Once the Committee Chair receives the signed form from the Department Chair, the Committee Chair will forward the chain of emails and the completed and finalized GS-13 form to GRC@calstatela.edu. The GRC should receive the GS-13 form by noon, on May 15.

FAQ About the GS-13

There are more signature lines on the form than I have members on my Committee. What should I do?

Type in names for only as many Committee members as you have; not all lines must be completed if you don’t have that many Committee members.

My Department Chair is also on my Committee. How many times do they sign the form?

If the Department Chair is also on the Committee, they will sign the GS-13 twice: once as the Department Chair, and once as a member of the Committee.

I am a PhD candidate in Special Education. Do I have to submit a GS-13 form?

No. PhD candidates in Special Education will forward to the Thesis/Dissertation Coordinator the dissertation approval email from UCLA Graduate Division in lieu of a GS-13 Form.

Can I make additional edits after I upload my manuscript to ProQuest?

Candidates may upload revised versions of their manuscripts to ProQuest so long as the GS-13 has not yet been submitted to the Office of Graduate Studies. However, the final deadline for content edits is the same as the GS-13 deadline. Reviewers may request additional format edits and other information after the final upload to ProQuest. Candidates are responsible for notifying their Committee members that requested edits to content are due for upload to the ProQuest ETD Administrator website by the GS-13 deadline (the last Friday of the semester). Candidates who do not submit their GS-13 and final content edits by this date risk not completing their theses/dissertations in the current semester.