GET Faculty/Staff

Welcome to GET!

Current students (not alumni) trying to find GET should go here.

Login

Important Links

Fall 2017 Grade deadlines

Fall 2017 grading will be available from Monday, November 20, until 9 AM, Thursday, December 14. Grades not submitted by 9 AM on Thursday, December 14 must be submitted on individual grade change forms.

Online grading instructions are available in the MyCalStateLA Portal “Online Grading” section.


Enhancements to GET

Cal State LA is excited to be implementing many helpful additions to GET access for students and academic advisors. Wherever possible we have mirrored access so students and their advisors see the same information.

Transfer work detail is removed from the unofficial transcript now that students can access this information in a much more usable format on the Course History and Transfer Credit Report pages. Self-declared external degrees are also removed. Student Program and Plan information is now listed by term so you can see the student’s change-of-major history.

More improvements are coming soon:

  • Automated Repeat Checking and Grade Forgiveness
  • Smart Planner kickoff for first round of undergraduate majors
  • Student Self-Service Preferred First Name Declaration

New pages for students:

  • Academics, Course History: View a detail list of all courses, including transfer; can be easily sorted and downloaded to a spreadsheet
  • Academics, Transfer Credit Report: View both a transfer credit summary by external institution as well as course-by-course detail
  • Academics, Withdrawals/Repeats: view the EO 1037 withdrawal and repeat limits (in preparation for online repeat checking coming soon)
  • Communication Center: view a log of communications sent to the student; newer communications will provide a link for the student to see the content of the letter
  • Personal Information, Names: view the primary and diploma names on the student record

New Pages for Faculty and Professional Advisors:

  • Academics, My Class Schedule: List View and Weekly Calendar View of a student’s schedule
  • Academics, Shopping Cart: view what a student has in their shopping cart (planned but not yet enrolled)
  • Academics, Withdrawals/Repeats: view the EO 1037 withdrawal and repeat limits (in preparation for online repeat checking coming soon)
  • Academics tab: view a comprehensive academic snapshot all on one page with term-by-term detail and statistics (e.g. units and GPA); easier that using an unofficial transcript or hopping between Term History, Student Grades, etc.
  • Communication Center: view a log of communications sent to the student; newer communications will provide a link to see the content of the letter
  • Personal Information, Emergency Contact: view a student’s emergency contact information, if available
  • Schedule Planner: view what a student has setup in Schedule Planner (e.g. courses, breaks, etc.)
  • Search, Browse Course Catalog: access to the Course Catalog from the Search tab

Online Grading using GET

Download a PDF of the following instructions.

  1. Go to the MyCalStateLA Portal at https://my.calstatela.edu/ and log in using your MyCalStateLA ID account username and password.
  2. Under the QuickLaunch area on the left, click on the GETLA link.
  3. Click "Self Service" in the menu on the left.
  4. Click on "My Schedule" – this will display your term schedule for a future term (whatever is the most recently entered term schedule for you in GET).
  5. Click on the green/yellow "Change Term" button./li>
  6. Select the current term and click on the green/yellow "Continue" button.
  7. Click the "Grade Roster" icon; next to the class for which you will be entering grades.
  8. Select the appropriate grade from the drop down menu for each student. If a student has stopped attending your class please enter a WU-grade (Withdrawal Unauthorized). The WU-grade requires entry of a Last Date of Attendance. The field will default to the 50% point in the term. You may change this date to match your records. Please do not leave any blank grades on your roster.
  9. Once all of the grades have been entered, change the Approval Status designation to "Approved" using the drop down menu.
  10. Be sure to click the green/yellow "Save" button.
  11. Click the "Return" button to return to the class schedule and select another class.

Printing Class Rosters with Student Photos

Download a PDF of the following instructions.

New in the GET Faculty Center: Student photos now appear on your Class Rosters (8/17/17)

The Faculty Center tab displays your teaching schedule.

  1. Select the class roster you would like to view by clicking on the class roster icon to the left of the class. The system will display the Class Roster.
    Text Box: NOTE: If there is no enrollment in the class, the class roster icon will not display.

  2. If you wish to view a student's ID card photo, click on the photo icon to the left of the student's ID number or click on the "Include photos in list" radio button to scan through the photos for the entire class.
  3. To print a complete Class Roster with photos:
    • Select the Include Photos in list option.
    • Select View All. A full roster with photos will display.
    • To print the full roster with photos, right click anywhere in the area to the right of the list as shown here:
    • Then choose This Frame, then Print Frame…

Enrollment Validation for Students

Students can now validate their desired class schedule prior to their assigned registration time.  This gives students a head start on resolving common enrollment barriers in advance of their registration appointment.

What Does Enrollment Validation Mean?

Enrollment validation works closely with Schedule Planner and the Shopping Cart to simulate an add request for each class section submitted by the student. The simulation process does error checking, reporting back reasons the class cannot be added, without enrolling the student or reserving a seat. Errors checked are:

  • Holds (negative service indicators)
  • Time Conflicts
  • Requisites Not Met
  • Consent Required
  • Maximum Unit Load (no prepayment made)

When Will Students Validate Enrollment?

Validation will open for students two weeks before the first enrollment appointments start. This gives students a head start on resolving common enrollment barriers in advance. This is intended to distribute the workload associated with clearing those barriers over more time and relieve stress on everyone during the appointment registration weeks.

Shopping Cart Appointment vs. Enrollment Appointment

Students will see two types of appointments in the Student Center:
  • Shopping Cart Appointment: when a student may use Enrollment Validation
  • Enrollment Appointment: when a student may submit add/drop requests
Screenshot of Enrollment Validation box

The Shopping Cart Appointment only allows access to the validate button on the Shopping Cart. It does not allow a student to submit add/drop requests.

A student may only submit add/drop requests during the time frame defined on an Enrollment Appointment.

Will Students Be Notified?

Yes. We will send an email message explaining the enrollment process to eligible to enroll students later this week when we publish Shopping Cart and Enrollment Appointments in GET. The message explains the difference between the two appointment types and outlines the six recommended enrollment steps:

  • Resolve Holds
  • Review outstanding Academic Requirements (CAAR)
  • Use Schedule Planner to identify preferred sections
  • Validate Enrollment and resolve any problems such as obtaining required class permits
  • Pay any tuition and fees not covered by that term's anticipated financial aid. Financial Aid will send notifications including anticipated aid to students who meet the priority application date.
  • Enroll and Confirm Schedule

Class Permission Assignments

Students who choose to use the validation feature should be able to contact departments well in advance of their enrollment appointment time to request course permits. Permits can be entered in advance without worrying about overenrolling the section. Care must be taken by staff entering permits to limit which enrollment checks are overridden. When using the Class Permission Assignments page to issue a Requisite Not Met or Consent Required permit, ensure that the Closed Class box is not checked unless you also intend to overenroll the section.

Navigation: CSULA Baseline > CSULA Student Records > Class Permission Assignments

Hint: use the Defaults box on the page to clear the unneeded options before entering individual student ID rows.

Screenshot of Enrollment Validation box

Help Resources