In support of the University's mission, the University Controller's operation is committed to customer service and business while providing essential professional financial functions including auxiliary accounting, accounts payable, accounts receivable, financial reporting, and student financial services.
Accomplishments and Statistics
- Successful transition of University Auxiliary Services accounting functions to Business Financial Services, resulting in an annual savings of about $355,000. Consolidated the auxiliaries’ financial audit services to one single audit firm; this consolidation will save $150,000 over the next five years.
- Introduced a standardized single set of Chart of Accounts for the University and its auxiliary organizations, allowing internal customers to interpret their financial activities more easily.
- Established an internal control standard that protected the University and its auxiliary organizations from audits.
- Manages, coordinates, and maintains eight sets of financial records for the university and its auxiliary organizations, processing more than 1.3 million transactions a year.
- Coordinates and prepares the annual financial audits for the University and its auxiliary organizations, ten sets of audited statements, and more than 200 Prepared By Client (PBC) schedules annually.
- Prepares more than 40 external financial reports annually to comply with CSU Chancellor’s Office, federal and state guidelines and regulations. These include corporate tax returns, sales and use tax returns, nonresident alien tax returns, monthly and annual FIRMS and SAM reporting.
- Generates more than 1,000 internal financial reports a year to support and provide timely financial information to the University and its auxiliary organizations. These include unaudited financial statements, monthly and quarterly assessment reports, daily cash and sales reports, outstanding travel claims and voucher reports, and monthly trust statements.
- Prepares and reviews more than 1,600 annual periodical reconciliations and audits to ensure the financial transactions are recorded properly. The reconciliations include bank reconciliations, petty cash and/or change fund audits, accounts payable and receivables reconciliations, payroll and State Controller report reconciliations.
- Maintains and monitors more than 48,000 financial records for the University and its auxiliary organizations. These include capital and non-capital assets, trust account applications, nonstudent receivables, vendor master listing, state procurement card applications, and travel claims.