Budget Administration

Administration Building, Room 307
Phone (323) 343-3600 | Fax (323) 343-6408

Budget Administration supports the University’s mission by providing strategic financial planning, budgetary development and budget performance monitoring services to the university's academic, administrative, operational, and auxiliary units. It provides advisory and strategic planning support to the University Resource Advisory Allocation Committee (RAAC), vice presidents, deans, resource managers and the campus community. Responsible for all aspects of the University's budget -- planning, development, implementation, management, assessment, and reporting -- Budget Administration also oversees the University’s student aid accounting and financial reporting, cash management, campus pooled investment, and banking services management.

Budget Analysts

Budget Analysts perform a wide range of professional financial work, including financial analysis, budgetary assessment, financial aid accounting and reporting, banking and treasury analysis. This work supports division resource managers and financial coordinators, including the Executive Divisions: the President’s Office and the Vice Presidents for Academic Affairs, Information Technology Services, Student Affairs, Administration and Finance and Institutional Advancement. Across campus, the office provides budgetary and financial consultation and advice to 96 departments that are allocated base budget appropriations from Executive Divisions.

Budget Analysts also review all major reports to external agencies, including the NCAA Gender Equity Survey and EADA Report, CO Cashflow Report for Delegated Capital Outlay Projects, Annual Fee Report, and University Equipment Inventory. The office also prepares the annual financial aid fiscal reporting and funding applications, such as the Fiscal Operations Report and Application to Participate (FISAP and Edit FISAP) and Annual Operating Report (AOR) to the U.S. Department of Education and the U.S. Department of Health and Human Services, in conjunction with the Financial Aid Office.

Facilities Use Coordinator

The Facilities Use Coordinator is responsible for all aspects of University facilities use requested by off-campus organizations.  University facilities include all buildings and properties except the University-Student Union building, the Golden Eagle building, University Housing, the Luckman Fine Arts Complex and the Anna Bing Arnold Children’s Center. The Facilities Coordinator meets with off-campus organization representatives, reviews and completes event reservation forms, prepares cost estimates, and facilitates event lease agreement.  The staff coordinates event authorizations and approvals as needed from Public Affairs, University Police, Catering Services, and Facilities Services.

Accomplishments and Statistics

Administration and Finance was the first division to implement Zero-Based Budgeting as part of its comprehensive budget planning development process, resulting in a re-allocation of resources to meet strategic priorities and reduced inefficiencies and redundancies. The Zero-Based Budgeting approach was adopted by other campus division/departments in their budget development process.

  • Formed the Fiscal Resource Group, a divisional financial resource group, to communicate, evaluate and resolve fiscal and budgetary concerns and issues.
  • Lowered the merchant card processing fee rates with service provider, resulting in cost savings for the University.
  • Lowered the banking fees for our auxiliary organization, which saves money for groups like Associated Students, Inc. and Alumni Association, which is expected to save 42 percent per month.
  • Developed and implemented University Internal Financial Aid Guidelines to strengthen the financial disbursement reconciliation, federal drawdown process, and overall program fund management between the Financial Aid Office, Student Financial Services, Business Financial Services, and Budget Administration.