Student Organization Recognition

How to Start a New Organization 

Starting a new student club or organization at Cal State LA not only adds to the variety of communities available on campus but is also easy to do! Student organizations support student success through engaging students with each other, the campus community, and the greater Los Angeles region by fostering leadership development opportunities, an appreciation for diversity, community service outlets, and out of the classroom experiential learning. The University encourages students to create organizations that allow them to explore their professional goals and personal development. 

This page contains the forms and information you will need to successfully complete the New Student Organization Recognition process. It is through student organizations that Cal State LA’s spirit and traditions are created and preserved. Thank you for taking the initiative to begin a new student organization! (For more information please refer to Administrative Procedure 802.)

PROCEDURE TO APPLY FOR RECOGNITION AS A NEW STUDENT ORGANIZATION

1. SUBMIT THE FOLLOWING:

  • Organizations must have at least one Cal State LA faculty or staff person serving as an advisor.  Please see below for advisor eligibility requirements. 
  • Presidents must sign the STANDARDS FOR STUDENT CONDUCT: HAZING AND NON DISCRIMINATION sections. (Note: Social fraternities and sororities are exempt from membership practices based on gender under the provisions of Section 86.14 of Title IX, United States Code).
  • Presidents must initial the ORGANIZATION HANDBOOK ACKNOWLEDGEMENT section to acknowledge they have been directed to the online format of the CSI Student Organization Handbook and that it is the responsibility of its officers and group members to read, understand, and comply with the policies and procedures and any revisions made to the handbook.
  • All student organization officers and advisors must also review and sign the Cal State LA ALCOHOL PROCEDURES & PREVENTION RESOURCES form.
  • Please complete this form online, print, and have all officers and advisors sign this form prior to submitting it to CSI.

2. SUBMIT YOUR ORGANIZATION’S CONSTITUTION AND BYLAWS:

  • Include a statement of purpose, definition of categories of membership and rules of procedure. The California Code of Regulations requires that student organizations submit a local campus organization constitution. A sample of a local constitution and by-laws is included and can be found here.
  • A copy of the Constitution and By-laws of any parent organization with which your organization is affiliated, including any group that assists your organization financially or who has authority over your organization in any way must also be submitted to CSI.

3. ATTEND THE NEXT SCHEDULED REQUIRED ORGANIZATION DEVELOPMENT MEETING: 

Fall 2017 Spring 2018

 

 August 16, 2017, 9am-2pm

University-Student Union

 

 

January 19, 2018, 9am-2pm, University-Student Union

Once all the required information listed above has been submitted to the CSI, it will be reviewed for accuracy and completeness. The new organization will be notified within approximately fifteen (15) school days regarding University recognition

    Maintaining Student Organization Recognition 

    In order to maintain your status as a returning recognized student organization at Cal State LA, your organization must follow the procedures below:

    1.  FILE A NEW STUDENT ORGANIZATION OFFICER INFORMATION FORM:

    • This form should be filed at the beginning of the fall semester, and at any time your organization elects new officers. All officers listed on the Officer Information Form must be currently enrolled or continuing California State University, Los Angeles students, in good standing, and meet all officer eligibility requirements.  All organizations must have at least one Cal State LA faculty or staff person serving as an advisor (see below). 
    • The President must sign the STANDARDS FOR STUDENT CONDUCT: HAZING AND NON DISCRIMINATION listed on this form. 
    • Presidents must initial the ORGANIZATION HANDBOOK ACKNOWLEDGEMENT section to acknowledge they have been directed to the online format of the CSI Student Organization Handbook and that it is the responsibility of its officers and group members to read, understand, and comply with the policies and procedures and any revisions made to the handbook.
    • All student organization officers and advisors must also review and sign the CAL STATE LA ALCOHOL PROCEDURES & PREVENTION RESOURCES form.
    • The Student Organization Officer Information Form must be:
      • completed online
      • printed and signed by all officers and advisor(s) and
      • submitted to the Center for Student Involvement. 

    2.  ATTEND THE NEXT SCHEDULED REQUIRED ORGANIZATION DEVELOPMENT MEETING: 

    Fall 2017 Spring 2018

    August 16, 2017, 9am-2pm 

    University-Student Union

    January 19, 2018, 9am-2pm, University-Student Union

    3.  ADDITIONAL RECOGNITION REQUIREMENTS  

    For more information please refer to the University Rules Governing Student Organizations section and Section 6 of the Student Organization Handbook.

    • Student organization officers are responsible for maintaining the financial solvency of the organization in accordance with all University policies and procedures.  For more information please refer to ICSUAM 3141.01 Administration of Student Organization Funds

    • Attend the Sexual Violence Prevention and Resources Training 
      All Cal State LA student organizations (non-Fraternity/Sorority) seeking or maintaining university recognition will be required to send at least 4 members to attend a Sexual Violence Prevention & Resources Training during the academic year.  Cal State LA Fraternities and Sororities must send 100% of their membership to this training.  Dates and online registration are being confirmed for the upcoming academic year.

    • Report any revision of the name, constitution and by-laws, or new officers of your organization to the Center for Student Involvement.  All revisions and changes must be made in accordance with the procedures prescribed within your existing constitution and by-laws.  A revised copy of your constitution and by-laws must be submitted to the Center for Student Involvement.  A sample constitution complete with required sections can be found here.

    • Official recognition of a student organization requires a minimum of five Cal State LA students who are currently enrolled.

    • For Greek letter organization recognition requirements, please contact the Fraternity and Sorority Life Coordinator.

    • All student organizations at Cal State LA that are affiliated with national or international umbrella organizations or headquarters must remain in good standing with those entities to maintain University recognition.  For example, organizations that are suspended by their national or international headquarters will have their University recognition suspended as well.

    For any questions regarding maintaining your organization's recognition at Cal State LA, please contact the Senior Student Development Coordinator.


    Officer Eligibility

    Student organization officers must be currently enrolled or continuing Cal State LA. students, in good standing at the University, with a Cal State LA cumulative grade point average of 2.0 or higher.  Good academic standing must be confirmed by the Center for Student Involvement each quarter.  When completing the Student Organization Officer Information Form, officers, through their signature, provide consent to disclose student academic records.  The statement listed on the form is as follows:

    Under provisions of the Family Educational Rights and Privacy Act of 1974, and the Statement of Student Rights and Responsibilities of California State University, Los Angeles, my signature gives permission to the Registrar’s Office at California State University, Los Angeles to release academic information to the Director, Center for Student Involvement, regarding my G.P.A. and status as a currently enrolled or continuing student at Cal State LA.  All academic information gathered on behalf of the Center for Student Involvement will be used for enrollment and G.P.A. purposes only per the Student Organization Officer Eligibility Requirements listed in the Student Organization Handbook, and be kept in strict confidence.

    If you have any questions about this release of academic information, please contact the Center for Student Involvement.

    The president and treasure of the student organization are required to meet the minimum requirements established for Minor Student Representatives Student Officers per CSU Executive Order 1068.

    Minimum Academic Qualifications

    • Students must be matriculated and enrolled at a CSU campus and maintain a minimum overall 2.0 grade point average each term. The student must be in good standing and must not be on probation of any kind.

    Incumbent Unit Load

    • This requires undergraduate students to earn six semester units per term while holding office. Graduate and credential students must earn three semester units per term while holding office. Students enrolled at quarter campuses must attend a minimum of two quarters during the academic year to maintain eligibility.

    Incumbent Maximum Allowable Units

    • Undergraduate students are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than this number of units will no longer be eligible for minor student government office.


    Student Organization Advisor Eligibility 

    Each officially recognized student organization must have a university advisor who is either a faculty member or professional staff member. Part-time faculty and professional staff can serve as advisors.  Advisors must be Cal State LA employees and may not be auxiliary (e.g. University Student Union, University Auxiliary Services or Associated Students, Inc.) employees. Student organizations may have an advisory board composed of community members or alumni, however at least one advisor must be a faculty or professional staff member of Cal State LA. 

    CSI, in compliance with CSU Executive Order 1068, conducts student organization advisor eligibility reviews and provides advisors with updated information and training on how to serve as an advisor.  For more information regarding advisor eligibility requirements and resources please contact CSI at 323-343-5110.  


    Non-Discrimination Statement

    California State University, Los Angeles affirms its commitment to equality of opportunity for all individuals. This commitment requires that no discrimination shall occur in any program or activity of the University on the basis of race, color, religious creed, national origin, sex, gender identification, gender expression, ancestry, physical disability, mental disability, medical condition, pregnancy, age (over 40), marital status, sexual orientation, genetic information, covered veteran status, or any other legally protected classification that precludes a person from consideration as an individual. Further, the University’s commitment requires that no retaliation shall occur because an individual filed a complaint of discrimination or harassment or some other way opposed discriminatory practices, or participated in an investigation related to such complaint. This policy is in accord with Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Educational Amendments of 1972, as amended, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, as amended, the Vietnam Era Veterans’ Readjustment Act of 1974, related federal and state laws, and related administrative regulations and executive orders.

    If you feel you have been the victim of discrimination, harassment, or retaliation in connection with your association with the University, please contact the Office for Equity and Diversity.  Your concern will be treated confidentially to the extent the law permits, considered carefully and investigated promptly.  Corrective action will be taken if required.  No action will be taken against you for filing a good faith complaint. 


    Types of Organizations Offered

    Cal State LA is fortunate to have a variety of over 150 recognized student organizations on campus.  Organizations are categorized to better communicate their general purposes and activities to interested students.  The Center for Student Involvement describes organizations as belonging to one of the following categories:

    • Academic
    • Cultural
    • Fraternities
    • University-Sponsored Organization/National Honor Societies
    • Political
    • Professional
    • Recreational/Wellness
    • Religious/Spiritual
    • Service
    • Social
    • Sororities
    • Special Interest

    CSI, along with several on campus departments, has determined that sports clubs/club sports require significant time from personnel to monitor the health and safety of the participants during practices and tournaments.  In addition, the role of the advisor/coach is far more extensive than for a non-sports club. Likewise the lack of equipment, appropriate facilities, the cost of insurance, and funding for travel must also be considered. Given these factors, Cal State LA does not recognize sports clubs.