How to Start a New Organization and Maintain Previous Student Organization Recognition Status
PROCEDURES TO APPLY FOR RECOGNITION AS A NEW STUDENT ORGANIZATION and MAINTAIN PREVIOUS RECOGNITION STATUS
1. COMPLETE AND SUBMIT THE FOLLOWING:
A completed Organization Registration Form with the names and the contact information of at least five student officers.
Organizaitons must have at minimum five student officers. All officers must be currently enrolled or continuing Cal State LA students, in good standing at the University, with a Cal State LA cumulative grade point average of 2.0 or higher. (Please see below for additional eligibility requirements.)
- Organizations must have at least one Cal State LA faculty or staff person serving as an advisor. Please see below for advisor eligibility requirements.
- Presidents must acknowledge the recognition requirements outlined.
- Advisors must aprove this form online before the Center for Student Involvement can approve it.
- This form must be completed, submitted, and approved first before the next form can be submitted.
- A completed Student Organization Officer and Advisor Acknowledgement Form for each officer and advisor.
- All officers and advisors must individually sign and acknowledge the following sections on the form:
- ORGANIZATION HANDBOOK ACKNOWLEDGEMENT
- STANDARDS FOR STUDENT CONDUCT: HAZING AND NON DISCRIMINATION
- CAL STATE LA ALCOHOL PROCEDURES AND PREVENTION RESOURCES
- All officers and advisors must individually sign and acknowledge the following sections on the form:
- These forms are also submitted in sequential order starting with the Organization Registration Form followed by a submission of the Student Oganization Officer and Advisor Acknowledgement form from each officer and advisor.
- New organizations can submit these forms during the open recognition period. Returning organizations seeking to maintain recognition from the last academic year (up to 3 academic years) must submit these forms during the open recognition period.
- If an organization misses the first recognition window, they can submit these forms at the next recognition window period. During this time the student organization will not be considered recognized and must complete these recognition requirements before they are considered recognized and can make use of the benefits of recognition.
SPRING 2020 RECOGNITION WINDOW PERIOD
New and returning organizations can seek recognition during the Spring 2020 recognition period which begins on January 14, 2020 until January 28, 2020. All required recognition requirements must be met during this window in order to gain/regain student organizaiton recognition status.
2. SUBMIT YOUR ORGANIZATION’S CONSTITUTION AND BYLAWS:
- Include a statement of purpose, definition of categories of membership and rules of procedure. The California Code of Regulations requires that student organizations submit a local campus organization constitution. View this sample of a local constitution and by-laws.
- A copy of the Constitution and By-laws of any parent organization with which your organization is affiliated, including any group that assists your organization financially or who has authority over your organization in any way must also be submitted to CSI.
- These documents must be submitted online through the Student Organization Constitution Submission Form after submitting the previous recognition forms (see step 1).
3. SEND TWO OFFICERS TO THE NEXT SCHEDULED REQUIRED ORGANIZATIONAL DEVELOPMENT CONFERENCE:
- A maximum of two organization offcers must attend the conference in its entirey. Please see below for the next available conference:
January 14, 2020, 9am-2pm,
Check back for Fall 2020 Date!
- If your organization missed the next available Organizational Development Conference, you must attend the next available makeup session before your organization can gain/regain recognition. During this time the student organization will not be considered recognized and must complete these recognition requirements before they are considered recognized and can make use of the benefits of recognition.
- For more information on the upcoming Organizaitonal Development Conference and to RSVP, please contact the Center for Student Involvement at 323-343-5110.
4. ADDITIONAL RECOGNITION REQUIREMENTS
- Student organization officers are responsible for maintaining the financial solvency of the organization in accordance with all University policies and procedures. For more information please refer to ICSUAM 3141.01 Administration of Student Organization Funds.
- In accordance with CSU Executive Order 1095, Cal State LA fraternities and sororities seeking or maintaining university recognition will be required to send 100% of their members to attend a Sexual Violence Prevention & Resources Training (SVPT) during the academic year. Non-Greek clubs and organizations will be required to send at least two (2) members to SVPT prior to registering and holding authorized events with alcohol or at venues where is alcohol is served. For more information on the dates and to RSVP please contact CSI at 323-343-5110. For Greek letter organization recognition requirements, please contact the Fraternity and Sorority Life Coordinator.
- Report any revision of the name, constitution and by-laws, or new officers of your organization to the Center for Student Involvement. All revisions and changes must be made in accordance with the procedures prescribed within your existing constitution and by-laws. A revised copy of your constitution and by-laws must be submitted to the Center for Student Involvement.
- All student organizations at Cal State LA that are affiliated with national or international umbrella organizations or headquarters must remain in good standing with those entities to maintain University recognition. For example, organizations that are suspended by their national or international headquarters will have their University recognition suspended as well.
5. FOLLOW ALL UNIVERSITY POLICIES AND PROCEDURES INCLUDING BUT NOT LIMITED TO:
- AP 802
- CSU EO 1068
- ICSUAM Policy 3141.01
- Cal State LA Student Organization Funds Administration Policy
- AP 019
- Non-Discrimination Policy
- California Code of Regulations/ Standards for Student Conduct.
- AP 505
- AP P003
- AP P007
All Candidate (new) and Incumbent (returning) officers of the organization must meet the following minimum eligibility requirements established for Minor Student Representatives Student Officers per CSU Executive Order 1068 and AP 802. When completing the Student Organization Officer Acknowledgement Form, officers, through their signature, provide consent to disclose student academic records. The statement listed on the form is as follows:
Under provisions of the Family Educational Rights and Privacy Act of 1974, and the Statement of Student Rights and Responsibilities of California State University, Los Angeles, my signature gives permission to the Registrar’s Office at California State University, Los Angeles to release academic information to the Director, Center for Student Involvement, regarding my G.P.A. and status as a currently enrolled or continuing student at Cal State LA. All academic information gathered on behalf of the Center for Student Involvement will be used for enrollment and G.P.A. purposes only per the Student Organization Officer Eligibility Requirements listed in the Student Organization Handbook, and be kept in strict confidence.
If you have any questions about this release of academic information, please contact the Center for Student Involvement.
Minimum Academic Qualifications
- Must be matriculated and enrolled.
- Must be in good standing and not on probation of any kind.
- Undergraduate students must maintain a minimum overall 2.0 grade point average each semester.
- Graduate students must maintain a minimum 3.0 grade point average each term to be considered in good standing.
Incumbent Unit Load
Undergraduate students must earn six (6) semester units per term while holding office. Graduate and credential students must earn three (3) semester units per term while holding office.
Incumbent Maximum Allowable Units
- Undergraduate students are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater.
Students holding more than this number of units are ineligible for minor student government office.
The Center for Student Involvement will conduct eligibility verification for president and treasurer positions each semester in collaboration with the University Registrar’s office following the completion of data collection from submitted Student Organization Officer Acknowledgement Forms required to perform the review. Due dates for the Organization Registration and Student Organization Officer Acknowledgement Forms will be announced at the Organizational Development Conference. Ineligible officers will be contacted by the Center for Student Organization following the University's census date notifying them of their status. Ineligible officers should transition out of office as soon as possible if not by madated deadlines from the Center for Student Involvement in order to maintain organization recognition and the benefits associated with that status.
Each officially recognized student organization must have a university advisor who is either a faculty member or professional staff member. Part-time faculty and professional staff can serve as advisors. Advisors must be Cal State LA employees and may not be auxiliary (e.g. University Student Union, University Auxiliary Services or Associated Students, Inc.) employees. Student organizations may have an advisory board composed of community members or alumni, however at least one advisor must be a faculty or professional staff member of Cal State LA.
CSI, in compliance with CSU Executive Order 1068, conducts student organization advisor eligibility reviews and provides advisors with updated information and training on how to serve as an advisor. For more information regarding advisor eligibility requirements and resources please contact CSI at 323-343-5110.
California State University, Los Angeles affirms its commitment to equality of opportunity for all individuals. This commitment requires that no discrimination shall occur in any program or activity of the University on the basis of race, color, religious creed, national origin, sex, gender identification, gender expression, ancestry, physical disability, mental disability, medical condition, pregnancy, age (over 40), marital status, sexual orientation, genetic information, covered veteran status, or any other legally protected classification that precludes a person from consideration as an individual. Further, the University’s commitment requires that no retaliation shall occur because an individual filed a complaint of discrimination or harassment or some other way opposed discriminatory practices, or participated in an investigation related to such complaint. This policy is in accord with Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Educational Amendments of 1972, as amended, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, as amended, the Vietnam Era Veterans’ Readjustment Act of 1974, related federal and state laws, and related administrative regulations and executive orders.
If you feel you have been the victim of discrimination, harassment, or retaliation in connection with your association with the University, please contact the Office for Equity and Diversity. Your concern will be treated confidentially to the extent the law permits, considered carefully and investigated promptly. Corrective action will be taken if required. No action will be taken against you for filing a good faith complaint.
Types of Organizations Offered
Cal State LA is fortunate to have a variety of over 150 recognized student organizations on campus. Organizations are categorized to better communicate their general purposes and activities to interested students. The Center for Student Involvement describes organizations as belonging to one of the following categories:
- University-Sponsored Organization/National Honor Societies
- Special Interest
CSI, along with several on campus departments, has determined that sports clubs/club sports require significant time from personnel to monitor the health and safety of the participants during practices and tournaments. In addition, the role of the advisor/coach is far more extensive than for a non-sports club. Likewise the lack of equipment, appropriate facilities, the cost of insurance, and funding for travel must also be considered. Given these factors, Cal State LA does not recognize sports clubs.