Planning by Area

The health of our students, faculty, and staff is our top priority. We have learned during the pandemic the importance of being nimble and able to shift as necessary by conditions. This knowledge guides our planning. If at any point the trajectory of the pandemic shifts, we will shift as well to ensure our community’s health and safety. The following plans are guided by the Centers for Disease Control and Prevention (CDC), Cal/OSHA and the Los Angeles County Department of Public Health. 

 

Returning to On-Campus Work

We are preparing for a fall semester with less restrictions imposed on the campus by the county and the state. In order to be ready for students to return, we need to return to campus to re-establish ourselves beginning in July. Some of you have already returned to work on campus, and more are returning each week. When you return to campus, your weekly schedule will be determined by your supervisor. In general, you can expect that work may initially be hybrid in some cases, and build toward greater or full on-campus work by the fall. Before returning to work, all employees are first required to take COVID-19 Return to Campus safety training, which is available on CSU Learn. Everyone should also self-monitor for COVID-19 symptoms.

Most in our community shoulder family responsibilities, including caring for children or elderly parents. The upcoming months will provide us all with an opportunity to gradually adjust so that by the fall we are all back on campus.

Face coverings are required when working indoors or in a campus vehicle, unless you are alone. Face coverings are not required when outdoors. Face coverings are recommended outdoors for unvaccinated employees if less than 6 feet from others.

You are always free to wear a face covering.

As the University works toward returning employees to campus, this may look different across each department, college and/or division. If localized outbreaks emerge, the campus may need to return to limited on-campus staffing and/or the use of a temporary telework agreement. Maintaining the health and safety of all employees is the top consideration at Cal State LA.  

Employees with concerns related to disabilities or underlying medical conditions associated with an increased risk of severe illness from COVID-19 should contact ADA Compliance Specialist Hanna Passano ([email protected]) to discuss accommodation options. 

Employee Workspaces

  • Each office/shop/lab will identify the high-touch locations in the workplace, determine an appropriate cleaning schedule, and assign the task to an individual. 
  • Identifying and regularly cleaning and disinfecting frequently touched surfaces and objects. Employees are encouraged to use hand sanitizer before using computers/shared equipment. 
  • Employees will be provided time during their shift to clean/sanitize equipment. 
  • Employees are encouraged to sanitize their break/lunch space with approved/provided sanitizer and paper towels before and after use. 
  • Sanitization of shared carts/equipment/computers with approved/provided sanitizer and paper towels will occur before and after use.  

Note: Employees must not spray cleaner directly on computer keyboards or electronic interface panels. Spray sanitizer on a paper towel first, then wipe. 

 

Face Coverings and PPE

Face coverings are required when working indoors or in a campus vehicle, unless you are alone.

Face coverings are not required when outdoors. Face coverings are recommended outdoors for unvaccinated employees if less than 6 feet from others. You are always free to wear a face covering.

Employees are required to wear a face covering or respirator (N95) while indoors on campus or in a campus vehicle. For example, entering a restroom, break room or other small room where others are likely to be present.

Employees need not wear a cloth face covering when the employee is alone in a private office or booth. Employees who need to remove their face covering for eating, drinking or personal hygiene should do so where physical distancing permits. No eating is allowed in classrooms (while the requirement for face coverings is in effect).

Face coverings are available to all employees. Respirators (N95s) are also available to employees upon request through RMEHS ([email protected]). Personal protective equipment (PPE), such as gloves and face shields, are available for those who have job responsibilities necessitating use. Should you need these items, please contact your resource manager.

You can request an N95 respirator to wear voluntarily (vaccinated or not) on the Risk Management and EHS website using the N95 Respirator Request Form for Voluntary Use.

Face coverings are not equivalent to N95 respirators in that they do not protect you from airborne contaminants that are respirable, they do however, reduce the amount of particulate everyone releases when sneezing, coughing, talking and simply breathing. 

Acceptable face coverings (tightly woven fabric or non-woven material): 

  • Cover the nose and mouth openings; 
  • Fit snuggly against the face with secured ties/ear loops; 
  • Include at least two layers of fabric; 
  • Allow breathing without restriction;  
  • Have no visible holes or openings; and 
  • Can be laundered/machine dried without damage or change to the shape. 

Employees should wear their personal face coverings brought from home meeting the conditions above, or those provided by the University. Cloth personal face coverings should be washed frequently, ideally after each use, or at least daily. Disposable personal face coverings should be replaced daily. 

Faculty may wear face shields with a cloth drape attached to the bottom of the shield and tucked into the shirt, instead of face coverings when lecturing, provided they remain 10 feet from the nearest student or other employee. Limited masks, gloves and face coverings are available to employees who have forgotten theirs. Employees should contact the department of Financial Operations Planning should this occur. 

Those using elevators are required to wear a disposable face mask or face covering regardless of traveling alone or with others. You should also avoid touching the elevator buttons with your exposed hand/fingers, if possible.

 

Physical Distancing

Physical distancing and barrier requirements have been eliminated on campus. However, if you have removed your face covering to eat or drink indoors, physical distancing is required.

 

Vaccinations

Updated on July 27, 2021

The CSU announced on July 27 that the CSU announced that there is now a COVID-19 vaccination requirement for the fall 2021 term.

This means that Cal State LA faculty, staff and students must certify that they are vaccinated. The requirement is mandatory.

If you are already vaccinated, the next step is certification—the process of verifying that you are vaccinated. You will receive further information about certification in the upcoming days.

If you are not vaccinated, please visit our We Are Healthy LA website to learn more about where you can get free vaccinations.

Find answers to frequently asked questions related to COVID-19 vaccinations and the CSU’s vaccination requirement on our Vaccination FAQ webpage.

 

Timeline

  • In order to be ready for students to return, we need to return to campus to re-establish ourselves beginning in July. Some of you have already returned to work on campus, and more are returning each week. When you return to campus, your weekly schedule will be determined by your supervisor. In general, you can expect that work may initially be hybrid in some cases, and build toward greater or full on-campus work by the fall. As the University works toward returning employees to campus, this may look different across each department, college and/or division. If localized outbreaks emerge, the campus may need to return to limited on-campus staffing and/or the use of a temporary telework agreement. Maintaining the health and safety of all employees is the top consideration at Cal State LA.  
  • The Spot in the food court is now open daily for breakfast and lunch. The University Bookstore is now open. Everytable is scheduled to open in late July.
  • On June 15, the University Library, the ITS Help Desk, and the Annex opened by appointment. On July 1, the University Library, the ITS Help Desk, and the Annex opened without appointment.   
  • Starbucks and the Cal State LA Federal Credit Union are scheduled to open on Aug. 1.
  • The Anna Bing Arnold Children’s Center on campus will open Aug. 23.

 

Employee Health Self-Screenings 

Everyone should self-monitor for COVID-19 symptoms. If employees scheduled to work on campus have had contact with a person known to be infected with COVID-19, they will be required to complete a self-screen prior to reporting to campus. The employee will be responsible for this self-screen in compliance with the below. Specifically, employees must self-screen for the following symptoms: 

  • Fever of 100.4 F, or; 
  • Alternating chills and sweating; or 
  • Cough, trouble breathing, shortness of breath; or 
  • Sore throat; or 
  • Muscle or body aches; or 
  • New Loss of smell or taste; or 
  • Nausea, vomiting or diarrhea; or 
  • Headache; or 
  • Congestion or runny nose; or 
  • Fatigue 

If you are experiencing symptoms listed above, please call your medical provider and follow their advice. Employees should also inform their supervisor, who should contact Human Resources Management at 323-343-3694. Please do not report to work on campus if you are sick or have symptoms. Employees who develop these symptoms and/or test positive for COVID-19 are required to disclose this information to Human Resources Management and may not return to work until clearance from Human Resources Management. 

Employees who develop these symptoms during the workday while on campus will be sent home and advised to contact their medical provider and follow up with their appropriate administrator or chair for bargaining Unit 3 employees. The employee will be placed on a temporary telework assignment until the illness is defined, at which point, the employee will work with Human Resources Management to determine appropriate recording of absence. 

Public Health Hygiene

  • Employees will not come to work when they are sick.
  • Employees will frequently wash their hands with soap and water for at least 20 seconds, or use hand sanitizer (with minimum 60% ethanol content or 70% isopropanol) when soap and water are not available. Hand sanitizing stations are available campuswide. Hand sanitizer will be provided to employees if needed.
  • Employees should avoid touching eyes, nose or face.
  • Employees should cover coughs/sneezes with disposable tissues. If disposable tissues are not available, use the inside of your elbow to cover coughs/sneezes.
  • Employees are aware that a face covering does not change the requirement to cover your cough or sneeze.
  • Employees should also wash hands frequently throughout the day, including before and after eating or using the toilet, after touching shared surfaces or tools, and after close interactions with other people.

 

Employee Safety Training

All employees who are approved to return to campus to work or to pick up materials are required to take COVID-19 Return to Campus safety training before they can return to campus.

To navigate to the COVID-19 Safety Awareness Online Course: 

  1. Log in to the MyCalStateLA Portal. In the portal, select CSU Learn from the Quick Launch area. (Use Chrome or Firefox and allow pop-ups on the site.) 
  1. Once CSU Learn opens, visit Global Safety Short:  Coronaviruses and COVID-19. (If you type the name, please use the full name.) 
  1. Once the course details display, click Start to launch the course modules. The training should last approximately 26 minutes. 

NOTE: If the provided link does not redirect to the course details, click the Search icon on the top navigation bar and search for “Global Safety Short: Coronaviruses and COVID-19.” 

  1. If you are experiencing technology issues, such as accessing the training or completing the online training on CSU Learn or CSU Bridge, please contact: [email protected] 

 

Campus Health and Safety Preparations

We’re taking measures to keep everyone safe. To report an unsafe condition or violation of any health and safety related campus policies, please fill out a Hazard Incident Report.

All drinking fountains are closed. We are adding additional automated bottle-filling stations throughout campus.  

We are hiring more custodians to meet the need to clean our classrooms, offices, labs, restrooms and other areas more frequently.

Cleaning and disinfecting of classrooms, offices, restrooms and public spaces will occur based on occupancy per the Los Angeles County Department of Public Health and CDC guidelines using EPA-approved disinfectants.  

Face coverings are available to all employees. Other personal protective equipment (PPE), such as gloves and face shields, are available for those who have job responsibilities necessitating use. Should you need these items, please contact your resource manager.

Safety signage has been posted at elevators, stairwells and restrooms.

Air ducts are being cleaned campuswide. Fresh air intakes are being repaired or replaced as needed, and the maximum amount of outside air that allows for thermal comfort will be brought into the building.

MERV 13 or higher filters will be used in the HVAC system, if necessary, as referenced by Cal/OSHA. Air flow in buildings will be checked to ensure proper ventilation in each room. Fans will run 24/7 to continually flush the buildings.

The Cal State LA Office of Risk Management and Environmental, Health and Safety (RMEHS) is working with all divisions to follow the guidance of state and local public health officials. Cal State LA is committed to ensuring the safety of the University community.

Divisions, departments and offices are provided a safety site assessment to manage their operations in a safe manner that complies with federal, state and local guidelines. Please visit the RMEHS COVID-19 Safety Site Assessment webpage for more information and email [email protected] for a safety site assessment.

 

Faculty Support

CETL Programming and Course Redesign

The pandemic has been an opportunity to rethink the way we design and structure courses for learning in all modalities. In a spring 2021 survey of instructor technology preferences, many faculty members expressed continuing interest in professional development offered completely online. To this end, the Center for Effective Teaching and Learning (CETL) will continue to provide faculty programming synchronously and asynchronously for the fall, including ACUE and the new TEACH badges. Faculty who are new to the campus or were unable to take advantage of last summer’s Alt-Instruction Summer Institute can email the center at [email protected] for a customized professional program offering the same opportunity to submit an alternative instruction course to their college.

Faculty also told us that they are interested in developing more online courses to meet curricular needs. The deans have been asked to share the information about the Online Course Development Program with their faculty and submit their recommendations for a summer cohort (with the same opportunity in the fall and spring—the campus can support up to 500 courses in AY 2021-22). Participating faculty can choose from three options to develop a fully online course and receive feedback against Quality Matters standards, with a $3,000 stipend for the instructor upon approval of the course by their dean.

Classroom Technology Upgrades

Based on a CETL survey of faculty and in consultation with the Academic Instructional Resources Subcommittee (AIRS) of the Academic Senate, as well as the campus’ Scheduling Working Group, the University is upgrading the technology in 100 classrooms this summer and fall. A total of 70 classrooms will receive a baseline refresh of the projector, computer, speakers, and document camera. An additional 30 classrooms will receive an enhanced package that includes new software, mounted cameras and mics to enable lecture capture, and updated instructor podiums that include dual monitor displays for augmented visibility. These enhanced classrooms incorporate the multiple technologies that faculty indicated they would like to use to extend remote teaching best practices (e.g., archived lectures and livestreamed lectures) to their in-person and hybrid instruction.  

Tenure Track Hiring

Twenty-six tenure track faculty searches for AY 2021-22 have been approved. Additional searches may be approved after the budget is finalized in early July. We are hopeful that the revised state budget that is enacted in July is more generous to the CSU than the current proposed budget.

 

Staff Support

The Anna Bing Arnold Children’s Center on campus will be open Aug. 23. Services that help employees manage transportation needs such as employee carpools, discounted U-Pass and transit passes, semester parking permits and daily parking are also available through Parking and Transportation Services.

Employees with concerns related to disabilities or underlying medical conditions associated with an increased risk of severe illness from COVID-19 should contact ADA Compliance Specialist Hannah Passano ([email protected]) to discuss accommodation options.

LifeMatters, is the University’s Employee Assistance Program. Contact information is 1-800-367-7474 or mylifematters.com. Our company password is GOEAGLES. Should you have any questions about the program, please contact Erika Ramirez at (323) 343-3654.

 

Research

The pandemic has been disruptive to the research, scholarship, and creative activities (RSCA) that are so integral to teaching and learning on our campus. As conditions have improved, we have instituted safety protocols to ensure that faculty and students have been able to safely return to labs and studios to continue such activities. We have been able to approve access for all faculty and their students who have applied, up to the safe limits of the facilities. We are providing COVID-19 safety coaches to ensure students’ compliance with public health protocols in labs to complement faculty supervision. We are also working with Facilities and Environmental Health & Safety to explore possibilities for extending evening and Saturday access to RSCA facilities on campus to enable faculty and students to take full advantage of the summer months.

As of June 15, faculty and staff are no longer required to submit applications for Infrequent Campus Access and Instructional Activities Protocols. Faculty, staff, and students should confer with their immediate supervisor (department chair) with the date (s) and time(s) they will visit, for the supervisor to share with the college or unit resource managers. This change also applies to essential personnel who support these activities. This information will be collected to enable contact of employees who may be considered a close contact should a confirmed positive COVID-19 case be reported.

The elimination of the physical distancing requirement means faculty will no longer need to submit a reopening application to access campus spaces. If you have already received RSCA access, the occupancy limits specified in the Environmental Health & Safety site assessment are no longer in effect. Please comply with the room occupancy posted in the lab or room. 

Personnel may access the building during any normal building operation hours. Normal hours of operation for campus buildings are 6 a.m. to 6 p.m., Monday through Friday. Some building hours may be extended to 10 p.m., Monday through Friday, and from 8 a.m. to 4 p.m. on Saturday to allow for RSCA activities.

Starting June 15, some campus buildings will operate under extended hours based on requests from college deans. Custodial and HVAC services will be in operation during these times to support research, scholarship, and creative activities (RSCA). Find details on the buildings with extended hours on the Campus Access and Protocols webpage.

Please note that campus buildings have been locked for safety reasons while the campus community has been largely working remotely. Faculty, staff, and students who are seeking access to campus buildings should coordinate with their college resource manager or associate dean to determine if a staff member will be available to grant them access through a locked door, or they may contact Public Safety to ask to be admitted at 323-343-3700.

In the coming weeks, some building entrances will be converted to One Card access to allow authorized personnel entry during times when the outer doors are locked.

Faculty, staff, and students are advised that COVID-19 safety protocols require continuous airflow and filtration while buildings are in use; therefore, faculty, staff, and students are not permitted to work in buildings outside of the stated hours of operation. While our heating, ventilation, and air conditioning (HVAC) system on campus is fully operational and meets code requirements, additional HVAC cleaning and upgrades this summer may impact operational hours. Researchers are advised to work with their resource managers to get updated information on operational hours for specific buildings.

Faculty Fellows

The Provost’s Faculty Fellow Award (PFFA) is intended to support mid-career faculty (associate professor / full professor) at Cal State LA who have experienced delays or disruption in their research during the COVID-19 pandemic. A total of 20 faculty will be selected based on college recommendations for awards of six units of reassigned time or equivalent funds for equipment, travel, or other approved RSCA expenditures.

Student Research Assistantships

The University will provide $2 million in funding to colleges to provide student research assistantships to undergraduate and graduate students. This funding will provide students with valuable opportunities to re-engage in research through paid, hands-on research experiences. Faculty members may submit a request for a student research assistant to the college RSCA committee, which will make recommendations to the dean.

Research Restart

The University will provide support to enable faculty to replace research and creative activity materials that have expired during the pandemic, such as chemicals, live samples, art supplies, and other perishable items, as well as limited equipment servicing necessitated by the pandemic. College RSCA committees will review requests and make recommendations to the dean. The University will allocate funds as available within funding guidelines and priorities.

College Research Stimulus

We will be providing each dean with an allocation ($500,000 total across all colleges) to address specific RSCA needs within the colleges. Deans will have discretion over how to invest these funds to stimulate RSCA re-engagement among their faculty.

 

Academic Instruction

Cal State LA will offer courses in a variety of learning modes in the fall, including remote, in-person, and hybrid (partially in-person and remote). We recognize the need for students at all levels to have on-campus experiences, to get help in acclimating to the campus experience, to build relationships with their peers and faculty, and to have opportunities for hands-on learning.

Recognizing that departments must meet the needs of students during this transition, the University will work with colleges to support low-enrolled courses that are critical to students’ progress toward their degrees and to add additional sections as needed to provide a robust schedule in the fall. The University will also continue to provide support to colleges to purchase necessary loaner equipment, materials, and hands-on kits for remote coursework.

 

Library and Computer Labs

The University Library will have a phased reopening of its services, collections, and spaces to serve the needs of our campus community. The first floor reopened on June 15 to Cal State LA students (reservations are required). On July 1, the University Library opened to all Cal State LA students, faculty, and staff, with all floors, collections, public computers and printers, and one-person study rooms available. Library research and instructional services will be provided via Zoom, chat, and email. The Special Collections and Archives will be available by appointment beginning on Aug. 23. Additional information about the University Library reopening and online library services is available at the University Library website.

On June 15, the ITS Help Desk and the Annex also opened by appointment, and opened without appointments on July 1.

All floors, computer labs and study rooms will be available. Library research services will be provided via Zoom, chat, and email. Special Collections and Archives will be available by appointment. We encourage students to make use of our valuable library resources, whether they are enrolled in remote or in-person coursework.

Graduate Resource Center

The Graduate Resource Center will continue to provide its services and resources during the summer and fall terms. The GRC Commons area on Level A of Library North reopened July 1.

Academic and professional development workshops, which include topics such as applying to doctoral programs and preparing for the Comprehensive Exam, will continue to be delivered as online webinars. During the summer, a writing consultant will be available online and in person by appointment to help graduate students develop their writing assignments and projects. In the fall, three writing consultants will be available for online appointments and in-person walk-ins.   

Thesis formatting and submission webinars will be offered in the summer for students who are enrolled in UNIV 9000. A thesis reviewer will be available for one-on-one appointments online or face to face as needed to review students’ formatting. In the fall, three writing consultants and three thesis reviewers will be available for online appointments and in-person walk-ins.

 

Managing Work Life

The Anna Bing Arnold Children’s Center on campus will be open Aug. 23. Services that help employees manage transportation needs such as employee carpools, discounted U-Pass and transit passes, semester parking permits and daily parking are also available through Parking and Transportation Services.

Employees with concerns related to disabilities or underlying medical conditions associated with an increased risk of severe illness from COVID-19 should contact ADA Compliance Specialist Hannah Passano ([email protected]) to discuss accommodation options.

LifeMatters, is the University’s Employee Assistance Program. Contact information is 1-800-367-7474 or mylifematters.com. Our company password is GOEAGLES. Should you have any questions about the program, please contact Erika Ramirez at (323) 343-3654.

Paid Leave Programs

Faculty and staff may be eligible to take advantage of COVID-19-related paid leave programs. If these programs have been exhausted, the employee may utilize sick leave or any other leave balances.

Employees who are members of a collective bargaining unit may be entitled to various benefits under applicable federal and state laws and university‐specific policies and agreements, including, but not necessarily limited to, the following:

  • Expanded COVID-19 Related Leave (ECRL)
  • COVID‐19‐related Supplemental Paid Leave (SB95)
  • Emergency paid sick leave
  • Regular sick leave
  • Vacation leave
  • Workers’ compensation

If you have any questions, please contact [email protected].

 

Parking and Transportation Services

As the University prepares for employees’ return to campus, Parking and Transportation Services is committed to assisting you with re-instating your commuting options. The information below provides guidance on re-activating your parking permit and finding alternative commuting options.

Parking Permit

To purchase a summer semester parking permit, visit the parking information webpage. To enroll or re-activate your parking payroll deduction, please complete the online Payroll Deduction Authorization Form. Please make sure to have your vehicle(s)’ license plate number ready. Once you complete the form, you will receive an email with further instructions.

Alternative Commuting Options

Local transit agencies such as Metrolink, Metro and Foothill Transit, which serve the campus community, have taken all necessary measures to safeguard passengers’ health and to keep them safe on their systems. You can find a detailed description of their safety procedures and cleaning protocols directly on their websites. 

Bus and Shuttle Services

The Cal State LA Transit Center services L.A. Metro and Foothill Transit buses, as well as shuttles that connect the University to Los Angeles’ Eastside, East Los Angeles, Alhambra and Monterey Park. Employees receive 25% off any monthly Metro line pass (fares range from $100 to $122 per month). Seven different Metro lines service Cal State LA. Find your route to the University with the Metro Trip Planner. Employees also receive 25% off any monthly Foothill Transit line pass (fares range from $50 to $170 per month). Find your route to the University with the Foothill Transit Trip Planner. Want to try riding Metro or Foothill Transit? Contact the Commuter Services Office at (323) 343-5277 to obtain a free one-week TAP card. Please visit our employee transit webpage for more information on riding the bus to campus.

Metrolink Train

A Metrolink station is located at the south end of the University and serves the San Bernardino Line. Metrolink offers a 25% fare reduction on the San Bernardino Line. Employees receive an additional 30% off a monthly train pass. Fares vary depending on distance traveled. View schedules and fares on the Metrolink website. Interested in trying Metrolink? Contact the Commuter Services Office at (323) 343-5277 to obtain a courtesy 7-day ticket, or visit our Faculty and Staff Metrolink Program webpage for more information on employee incentives.

Bicycle/Walker Program

Employees who walk or bike to work are encouraged to sign up for the Bicycle/Walker Program. Participants can receive complimentary parking passes during bad weather and participate in semester drawings and commuter events. Faculty and staff can rent bicycle lockers from the Commuter Services Office for $20. You can register your bicycle for free by bringing it to the Department of Public Safety office, along with your driver's license or Cal State LA ID.

 

Food on Campus

Indoor seating capacity in the food court will be based on CDC and L.A. County Department of Public Health mandates. Staff working at any of the operating venues will be required to follow all safety protocols, including wearing proper PPE. Hand sanitizer stations are available throughout the food court. 

There will be signage with a designated one-way entrance and one-way exit. All food will be presented to customers in pre-packaged containers and bags. No food trays, or utensil displays will be displayed on counters. There will be no self-serve stations for condiments.  

  • The Spot in the food court is now open daily for breakfast and lunch. You can order online or at the counter Monday through Thursday, 7:30 a.m. to 2 p.m. and Friday, 7:30 a.m. to 1 p.m.
  • Everytable is scheduled to open in late July.
  • Starbucks is scheduled to open on Aug. 1.

 

Travel

The CSU system lifted the COVID-related travel ban as of June 1, 2021. Faculty and students are still subject to campus travel procedures and site-specific COVID-19 travel restrictions from the Centers for Disease Control and Prevention (CDC).