SUBMISSION OF FORMS

Prior to Trip

Request for Travel Form and Breakdown of Expenses Spreadsheet to Business Financial Services
a. Submit the approved Request for Travel and Breakdown of Expenses (Advances - two weeks prior to trip)
b. International Travel: submit approved Request for Travel and Breakdown of Expenses two months prior to trip

Advances consist of: Registration Fees, Prepaid Expenses, Airfare, Hotel, CPO (Cash Posting Order) and Rental Car.

International Travel Questionnaire for High Hazard Area
a. Complete form and send it along with a copy of the approved Request for Travel and Breakdown of Expenses Spreadsheet
b. Dean's Office will forward form to the Provost for approval
c. Provost Office will forward form to the President's Office
d. President's Office will return form to the Provost Office

Lodging Exception for $275.00 maximum excluding taxes
a. Complete form and send it along with a copy of the approved Request for Travel and Breakdown of Expenses Spreadsheet
b. Vice President Office needs to forward the form to Lisa Chavez for authorization
c. VPA & CFO will forward the form to Business Financial Services

Mileage Reimbursement Rate for 2020 is 57.5 cents per mile.

Trip Completed

Travel Expense Claim
a. Must be submitted to the campus Business Financials Services office within 60 days of the end of the trip
b. Receipts and supporting documentation
c. Travel Check List