Proposal

     Cal Statae LA badgeFinal Request for Impaction Modification
                            Last Revised: 3/8/2019
Contact

For additional information or clarifications, please contact
               TOM ENDERS
               Vice Provost for Enrollment Services
               T 323.343.6510

Summary of Activities since the Submission of the Preliminary Proposal

  • Approval to proceed with our plan was received from the Chancellor’s Office on 1/17/19.
  • Additional Consultation: The President met with the LACCD Chancellor and then the Presidents of our feeder Community Colleges. The Provost held a meeting with the Community College Vice Presidents and Transfer Directors. The President and Provost met with the LAUSD Board Chair and Senior Staff. Additional campus meetings were held with Department Chairs, Senate Executive Committee, Academic Senate, Education Policy Council, Black Faculty and Staff Caucus, Chicanx Latinx University Association, Asian American Studies Advisory Board and the Associated Students. The Provost also held a meeting with Provosts and Vice Presidents from Dominguez Hills and Northridge and the Assistant VC from the CO.
  • The Cal State LA Admission Proposal website went live on January 31. The site includes the complete proposal, an online comment form and public hearing information. The site is prominently hosted on the Provost site with a link from the campus home page. The site included a deadline for comment of February 27.
  • Newspapers ads publicizing the hearings were run Feb 6 and 7 in the Pasadena Star News, Whittier Daily News, San Gabriel Valley Tribune, LA Daily News, LA Wave, Eastern Group Publications. Scans of the ads are included as separate attachments.
  • Additional Communications: The President sent a notification to all faculty, staff and students. An email was sent to Presidents, Vice Presidents of Instruction, and Vice Presidents of Student Affairs at all local Community Colleges and top feeder non-local Community Colleges. Emails were sent to our complete High School and Community College list serve.
  • Public Hearings were held on February 20, 21 and 22.
  • Public comments: The comments received via the online form as well as those presented orally at the hearings are posted on the Admission Proposal website.
  • Campus Response: The Admission Proposal website has been updated with the campus response from the President. The response includes two modifications to the proposal which are reflected in the request below:
    • We will continue to allow a limited number of non-CSU eligible students access to alternative paths to admission, through a holistic evaluation process, and we will maintain our commitment to a Special Admissions Program in EOP.
    • We will continue to offer local preference to students from the community colleges that we have historically served. We will not propose changes
  • Trustee Policy on Local Preference: The request is compliant with the Trustee Policy and in fact far exceeds the requirement. It provides a guarantee of admission to all local applicants (except in Nursing) who meet the published supplemental criteria. Details about all aspects of local admission can be found in the request.

CONTEXT
Cal State LA has confirmed and renewed its commitment to:

  • Degree attainment as a source of upward mobility.
  • Increasing the number of degrees awarded in LA.
  • Providing access to freshmen and transfers.
  • Increasing access and attainment by embracing ambitious graduation rates goals.

We celebrate our current successes:

  • Cal State LA has been successful at both increasing access and attainment.
  • Since 2012, Cal State LA has increased its student headcount by 27% and is now serving approximately 28,000 students.
  • Since 2014, Cal State LA has increased its 6-year graduation rate for freshmen by 18% to almost 49%.
  • Since 2014, Cal State LA has increased its transfer graduation rate by 5%--75% of transfer students earn their degree in four years.

Unfortunately, our successes have led to funding challenges. We have the physical capacity to serve our almost 28,000 students, but we do not have the funding to support them. We are being required by the Chancellor to reduce our unfunded enrollment over the next 5 years. As a result, we must make changes to our admission approach.

Fall Enrollment (Headcount)

Our impaction changes implemented in Fall 2018 have been effective in controlling transfer enrollment while promoting major preparation prior to transfer. Our planned reduction in headcount, however, has been offset by increased unit load in support of our graduation goals resulting in little decrease in FTE and unfunded enrollment.

In contrast, our current freshman class level impaction approach has resulted in a large increase in local freshmen. Despite an incredible decrease in non-local freshman admission, the overall class size has grown.


Fall New Undergraduate Enrollment

Fall Local Freshman Applicants

Fall Non-Local Freshman Applicants


Fall Non-Local Freshman Applicants
In order to decrease our enrollment as required, we must control our freshman class while preserving access for transfer students. We will continue to strongly advocate for funding to support access to Cal State LA as we have the ability to serve 28,000 students if we receive funding. At the same time, we must continue to focus on achieving our ambitious graduation goals in order to create needed access in the future.

Our enrollment challenges combined with our commitment to graduate our diverse student body compels us to evolve our impaction approach. We will build on the changes already in place for transfer students - emphasizing lower-division major preparation, not selectivity. We will now bring our major-specific criteria approach to all majors at the freshman and transfer level promoting student success and timely graduation while providing enrollment control flexibility to serve us in times of required enrollment reduction, as well as in times of enrollment growth.

Proposed Changes in Impacted Programs and Approach

Beginning Fall 2020, Cal State LA is proposing to designate all majors including pre-majors and undeclared impacted at the freshman and transfer levels allowing for the creation of major specific criteria for admission at all levels. Consistent with the Trustee Local Admission Priority Policy (March 2018), applicants with local preference will receive priority as described below. The specific criteria for each major will be reviewed annually and published on the Cal State LA website in June articulating the criteria for the upcoming Fall admission cycle (published June 2019 for Fall 2020 admission). For Fall term admission, coursework and unit minimums must be completed no later than the prior Spring term. For Spring term admission, coursework and unit minimums must be completed no later than the prior Summer term.

Program impaction allows us to:

  • Control our enrollment.
  • Preserve and ultimately increase access for transfer students.
  • Further align our admissions criteria with student success.
  • Encourage major exploration and academic preparation in high school and community college.

Admission Consideration for Freshman Applicants (new based on program impaction versus class level impaction)

  • All Freshman applicants will be required to submit SAT or ACT scores to be considered for admission.
  • The university will specify minimum criteria for entrance to the major or pre-major based on High School college-preparatory GPA, an index combining HS GPA and SAT or ACT scores, and/or additional high school preparatory coursework that will predict success and timely progress in the major. Talent based majors may also include the evaluation of an audition or portfolio.
  • Applicants who are considered ‘local’ based on their high school of graduation or military status who meet the Cal State LA minimum eligibility requirements for the major will be offered admission.
  • Applicants who are considered ‘non-local’ will be ranked based on the supplemental criteria and offered admission based on space available in the program.
  • Should space be available after all applicants meeting the supplemental criteria have been considered, all remaining CSU eligible applicants will be ranked based on the CSU Eligibility index with local applicants receiving a 0.25 GPA bump and offered admission based on spaces available.
  • CSU eligible applicants who are considered ‘local’ based on their high school of graduation or military status who are not offered admission to the major identified on their application will be considered for admission as an ‘undeclared’ student based on space available. Undeclared students will explore other appropriate majors through coursework and advising and must meet the major specified criteria in order to ‘declare the major.’
  • A limited number of freshman applicants not otherwise offered admission will be admitted based on a holistic admission review including community involvement/leadership, overcoming significant hardship, and potential for degree completion.
  • Local Freshman applicants not offered admission will be encouraged to attend one of our local designated community colleges and apply to Cal State LA when they have completed our Major Specific Criteria. Completion via an ADT when applicable is preferred. CSU eligible freshmen who are not offered admission will also be offered the opportunity to be considered by a non-impacted campus if they have not already been offered admission to another CSU.

Admission to the Major for Native Students in Pre-Majors and those seeking to change majors (no changes)

  • Freshman admission to some majors will be to a ‘pre-major’ status. Continuation in the major will be subject to meeting specific lower division course and GPA requirements that indicate the student’s ability to succeed and complete the major.
  • Freshmen who begin as pre-majors and students interested in changing or adding a major must meet the major specified criteria in order to ‘declare the major.’
  • Major specific criteria provide a clear path to entrance to the major and to timely degree completion.
  • Major specific criteria also serve as an early alert for students who may need to explore other major options.
  • Except for Nursing, native Cal State LA students may ‘declare a major’ if they meet the major specific minimum cumulative GPA and required lower division preparation and are on-track for timely graduation (current policy requires completion within 120% of degree units – 144 for 120 unit degrees).

Admission Consideration for Transfers (Current approach for impacted majors will now apply to all majors.)

  • Transfer students must declare a specific major on the application and may not be considered Undeclared.
  • Transfer applicants must meet minimum CSU Upper Division Transfer eligibility requirements to be considered. Admission determination is then based on major specific criteria as outlined in a consistent criteria template including lower-division major preparation, General Education Courses, and minimum GPA. Talent based majors may also include the evaluation of an audition or portfolio.
  • Except for Nursing, CSU eligible applicants who are considered "local" based on their community college or their military veteran status will be offered admission if they meet the major specific minimum cumulative GPA and required lower division preparation.
  • Non-local CSU eligible applicants who have met the major specific minimum cumulative GPA and the minimum required lower division preparation will be admitted on a space-available basis based on their cumulative GPA and any additional preparation courses specified in the criteria.
  • If space is available after all students meeting the minimum major GPA and preparation have been accommodated, then CSU eligible students without the minimum major preparation will be considered based on a ranking of the criteria completed with local applicants receiving a 0.25 GPA bump
  • Students admitted to the major who have not completed the additional recommended transfer requirements must complete them in their first year at Cal State LA.
  • Transfer AA/AS degree recipients: The Transfer AA/AS degree curriculum is used in lieu of the specific course requirements listed in the criteria template, as well as any additional recommended preparation. Under current CSU guidelines, the cumulative GPA will be increased by 0.1 and this ‘calculated GPA’ will be applied to the major specific minimum GPA and to any GPA used in the ranking of applicants.
  • Applicants to Nursing: Local applicants and CSULB native students will receive additional bonus points in the holistic scoring rubric for admission to the nursing program.

Local Area
Our proposal continues an extremely strong preference for students with ‘local’ preference. In fact, our preference is more of a guarantee. We propose no changes in the High Schools that receive local designation. However, we currently allow transfer applicants from some community colleges outside of our required service area to receive ‘local preference.’ Some of these colleges are at a substantial distance from campus and much closer to other CSUs. This is increasingly difficult to defend to other community colleges and their students, particularly just to our south. As a result, the following refinement is proposed.

High Schools with Local Preference
Cal State LA will continue the existing high schools receiving ‘local preference.’

Community Colleges with Local Preference
Cal State LA will continue the existing Community Colleges receiving ‘local preference.’

Others Receiving Local Preference
Cal State LA will continue to grant local preference to Veterans, active-duty, reservists, National Guard and recruited athletes regardless of schools attended.

Program Data
A file containing the required data for majors which will now become impacted (all majors not currently impacted) was submitted in January. A separate file containing the required date for majors which will continue to be impacted is now included.
 

Efforts to Manage Enrollment and Increase Capacity

Course planning software/Course demand analysis and class schedule optimization
We have worked extensively with colleges to project student enrollments at the course level, using our Ad Astra scheduling platform and internal analyses, and monitor registration closely to add course capacity where needed, and cut under-enrolled courses to enable use to redeploy those resources. We encourage colleges to use faculty, funding, and facilities efficiently by “right-sizing” their course schedules during planning, as opposed to scheduling excess sections with an eye toward cutting section later. We then carefully add capacity where needed: In AY 2017-18, we added 242 sections of courses after continuing students had registered in response to demonstrated student demand. As the following table shows, we have seen year to year decreases in course waitlists and in unmet demand, which takes into account the available seats across all sections of a course.
 

Cal State LA Year to Year Unmet Course Demand Data
Waiyt listtotal vs unmet demand total

Ad Astra’s Higher Education Scheduling Index of nearly 300 colleges and universities shows Cal State LA as being in the 96th percentile or above on 3 metrics of the efficiency of our class schedule (reduction candidates, elimination candidates, and underutilized courses), but having a high % of over-loaded courses.

Reductiona Cabdidates And Elimination Candiates

Underutilized Course Ratio

Overload course ratio

Combined, these metrics demonstrated that we have streamlined as much as is realistically possible but still struggle to meet student enrollment needs in many high demand courses.

Flexible Scheduling/Classroom Maximization

Improvements in space allocation of large and small classrooms based on actual enrollments
According to Ad Astra, we have the highest classrooms utilization that have seen among the institutions with which they work. While virtually all institutions have a heavily utilized “primetime week” from 9-3 M-Th with a low proportion of courses offered outside of that window, we have spread our course offering across the hours of the day and days of the week.