Netscape Messenger

Netscape Messenger


Getting Started with Netscape Messenger

Netscape Messenger is unbundled in the Netscape Communicator Standard/Professional Edition.  It is intuitive and easy to use.  Before getting started, you must ensure that you are connected to the Net.  Do the following steps to start a Netscape Messenger session.

  1. Double-click the Netscape Communicator icon on your desktop
  2. Click the Netscape Messenger icon on the task bar (at the lower right-hand corner next to the Netscape Nevigator Logo), or select the Messenger Mailbox command under the Communicator menu bar
  3. Immediately after the icon launches, a Password Entry Dialog box will appear asking you for an e-mail password, as shown in Figure 1-1.
  4. Enter your e-mail password and click OK.

Netscape Messenger logs into your incoming mail server and checks for any new e-mail messages. By default, you are left in the Messenger window, with your Inbox folder selected, as shown in Figure 1-2.

The Messenger Window

The top pane of Messenger window shows a summary list of the messages you've received, while the bottom pane shows the actual contents of any message that you select in the top pane, as shown in Figure 1-2.

The Message List Pane

  • Subject: This shows the subject of the message, as specified by the individual who sent the message.
  • Sender: Typically this will be an e-mail address or the name of the sender.
  • Date: This is when the message was sent to you.  If it was sent today, this field contains the time it was sent. If it was sent before today, this field contains the day it was sent (within a few days of today) or the date if an older message.
  • Priority: The author of a message you receive may have marked it as urgent, as normal, or as low-priority.

Additional information fields:

  • Status: This field may contain information about the message, e.g., "New" for a new message and "replied" for a replied message to which you replied already.
  • Size: This is the actual number of bytes in the message.
  • Unread: This field is useful only when you are viewing messages in threaded order. It indicates how many messages in a particular thread are still unread.
  • Total: This is the total number of messages in a particular thread.

The Message Content Pane

This pane contains the actual content of any message you select from the Message List Pane.  This content will be displayed as soon as you click on any information field for a message at the top.

Netscape Messenger supports a variety of formats: formatted text, graphics, links, and other HTML features just like a Web browser.

Creating and Sending an E-mail Message

Let's send a message:

  1. Start Netscape Messenger, if it's not already running.
  2. In the Inbox window, click the New Msg button. The Message Composition window appears, as shown in Fig 1-3.
  3. Type in the your e-mail address in the To field.
  4. To send your message to more than one recipient, click the space just below your original To button. A new To button appears.
  5. Click the new To button. A drop-down list appears with six different options:
  • To: The To field is where you put the e-mail address of the primary recipients of your
  • Cc. The Cc field works like carbon copies in the old-fashion world of paper and typewriter - a copy of your message is sent to everyone listed on the Cc line.
  • Bcc. Bcc, for Blind Cc, is used when you want to send a copy of a letter to someone but do not want that person's name to appear in the Cc line.
  • Groups. In this field, you can list the names of any Usenet newsgroups or Collabra discussion groups you'd like your epistle posted to.
  • Reply-To. The Reply-To line is where you can put the e-mail address of another account where you want response sent.
  • Followup-To. This field is also for use with Usenet newsgroups or Collabra discussion groups.
  • Type whatever subject that you want in the Subject field.
  • Place your cursor in the large bottom pane of the Message Composition window and click.
  • Start typing. (If you're worried about your typing, click the Spelling button. It works pretty much like Microsoft Word Spell Checker.)
  • When you finish typing the message, click the Send button to send the message.

  • Retrieving Your E-Mail Messages

    Depending on your configuration, your e-mail messages may be refreshed every 5 minutes or at whatever interval that the system administrator sets for you.  (See below under Mail Checking and Notification to learn how to change settings.) To get your e-mail instantly, click the Get Msg button.

    1. Ensure you are still connected to the Internet.
    2. Back in the Messenger window, click the Get Msg button.
    3. If you have quit Netscape Messenger, you may encounter the Password Entry dialog box again.  Type your e-mail password.

    Replying to E-Mail Messages

    When you reply, Netscape Messenger fills in the To field automatically.  The program also fills in the Subject field with "Re:" and the subject of the mail you are replying to.

    Let practice it!

    1. In the Messenger window, select a received message and click the Reply button.
    2. Choose either Reply to Sender or Reply to Sender and All Recipients from the submenu that appears.
    3. At this point, you can add whatever text you like below.  You can also add other people to the To or Cc fields if you like.
    4. Once you have completed your reply, click the Send button.

    Forwarding an E-Mail Message

    Let's try to forward an e-mail message!

    1. In the Messenger window, select a received message and click the Forward button.
    2. The Subject line is filled in with the subject line of the letter labeled Fwd and the To field is not filled in.
    3. At this point, you can add whatever text you like below.  You can also add other people to the To or Cc fields if you like.  (You need to add at least the person to whom you are forwarding the message!)
    4. Once you have completed your reply, click the Send button.

    Mail Checking & Notification

    You can change the frequency that Netscape Messenger automatically checks for mail for you. All you have to do is to tell Netscape Messenger how often you want it to check the server.

    Let's set it up!

    1. Select Preferences from Netscape Messenger's Edit menu.
    2. Click the Mail Server category.
    3. Click the More options button near the bottom of the dialog box. A new dialog box appears, as shown in Fig 1-4.
    4. Replace the number of minutes for how often you want Netscape Messenger to log onto the mail server to check for new messages for you in the  "Check for mail every" check box.
    5. Click OK in the More Mail Server Preferences dialog box.
    6. Click OK once more in the Preferences dialog box.

    Attaching Files to Messages

    You can attach any kind of file, whether it's text or binary.

    Let's attach a file to an e-mail message:

    1. Assume that you have created a new e-mail or replied to one.
    2. Before sending the message, click the Attach button. A submenu pops up with several choices:
    • File. Select this to attach a file.
    • Web Page. Select this to attach the URL for a remote Web page.
    • My address book card. You can select this on its own or in addition to either of the other choices.
  • Click File. An Enter file to attach dialog box appears, as shown in Fig. 1-5.
  • Select a file from your computer and then click Open.
  • To add more files, click the Attach button again.
  • Once you have attached all the files, click the Send button to send the message.

  • Working with Folders

    There are five default mail folders in addition to IMAP folders.  They are as follows:

    • Inbox. Your local Inbox folder.
    • Unsent Messages. If you are working offline, this is where messages are stored before they are actually sent.
    • Drafts. This is a folder in which you can store messages that you are still working on.
    • Sent. This folder stores a copy of all messages that you send.
    • Trash. When you delete a message using the Delete button, it's not gone yet. It is simply moved to the Trash folder. To empty the Trash, just select Empty Trash Folder from Netscape's File menu or the Message Center's File menu.

    Moving Messages Between Folders

    1. Select a message in your Inbox.
    2. Click the File button. A submenu appears with the names of all your folders, as shown in Fig. 1-6.
    3. Click the folder to which you want to move your selected message.

    Creating New Folders

    Let's create a temp folder:

    1. In the Messenger window, with any folder displayed, click the small button at the far right on the toolbar, just underneath the Netscape logo. The Netscape Message Center window appears, as shown in Fig. 1-7.
    2. Select the top level folder, called simply Local Mail. (It may be at the bottom of the folder list.) Right-click and select New Folder from the context menu that appears. A dialog box pops up asking you to enter a name for the new folder.
    3. Enter temp and click OK.

    Removing Folders

    Let's remove the folder that you've just created in previous section:

    1. In the Messenger window, with any folder displayed, click the small button at the far right on the toolbar, just underneath the Netscape logo. The Netscape Message Center window appears, as shown in Fig. 1-7.
    2. Select or highlight the folder temp.
    3. Select Delete Folder from Netscape Messenger's Edit menu.
    4. Click OK in the Netscape dialog box with "This mail server can not undo the folder deletes, delete anyway?" confirmation message.
    5. Click OK in the Netscape dialog box with "Deleting 'temp' will delete its subfolders and messages. Are you sure you still want to delete this folder?" confirmation message.

    Sorting Messages

    By default, mail in a folder is sorted in chronological order, with the earliest mail at the top of the folder and the latest mail at the bottom.

    Let's sort messages by subject, sender name, and date:

    1. To sort alphabetically by subject, click the Subject bar, as shown in Fig. 1-8.
    2. To sort by sender name, click the Sender bar.
    3. To sort by date, click the Date bar.

    The Address Book

    Let's create an Address Book:

    1. Select any message in the Message List pane. Once its content appears in the Message Content pane, click the blue underlined link in the To, From, or Cc header at the top of the message, and a pop-up address card will appear as in Fig. 1-9.
    2. Fill in First Name, Last Name, Organization, Title, E-mail Address, and nickname (if any).
    3. Click OK to create a new entry.

    Address Lists

    You can also add lists of recipients to the Address Book. Let's create a list called Library:

    1. Select Address Book from the Communicator menu, or simply press Ctrl+Shift+2. The Address Book window appears.
    2. Click the New List button.
    3. Fill the List Name field with the "official" name of this list, Library.
    4. Fill in the List Nickname field with an easy-to-type nickname like con.
    5. Start adding nicknames from your Address Book or actual e-mail addresses to the bottom pane.
    6. When you are finished adding names to your address list, click OK.

    Adding Address Card to Messages

    You can add your own Address Book Card to every message you send.

    To make your own Address Book Card available to every message, do the following:

    1. From Netscape Messenger's Edit menu, select Preferences, then select the Identity tab.
    2. Check the "Always attach Address Book Card to outgoing messages" check box.
    3. Edit your current one if necessary by clicking the Edit Card button.

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    Last updated (BC) 12/06/99