Shipping and Receiving
Bungalow X | PHONE:323/343-3745 | FAX:323/343-5530
 Mission Statement
The staff of the Receiving Department is responsible for inspecting incoming
material and providing a Purchase Order Receiver, authorizing the Accounting
Office to schedule payment for goods received. Therefore, it is imperative
that Receiving be notified immediately when mercahndise is either delivered
directly to the department or picked up by departmental personnel. See Notification of Receipt of Merchandise/or Cancellation
of P.O.
Shipping Procedures
Material being shipped by the Shipping Department for repairs must be accompanied
by a copy of the Claim Report. Service order will
also be required to cover transportation charges, if the material is being
shipped other than United Parcel Service. Merchandise being shiped back
to the vendor must be accompanied by the Return Merchandise
Claim Report which can be obtained from Shipping and Receiving. Due
to the complexity of Shipping Procedures, all additional instructions can
be obtained by calling extension 3-3745.
Overnight Carriers/Next Day Delivery:
The three (3) most often used overnight carriers are: Federal Express,
UPS, and Airborne Express. All costs for shipping are
determined by the weight and destination. Cost will vary with each carrier.
  
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| Airborne
Express | FedEX
| UPS
Receiving Procedures
All mechandise and equipment ordered by the University are processed
through Shipping and Receiving and delivered to the departments initiating
the orders. When the item(s) is/are delivered to the department by the Receiving
Delivery Unit, department personnel should inspect
and verify the items upon arrival. If the item(s) does not meet specifications,
or is received damaged, please notify the Receiving Department immediately.
In the event damages are discovered, unpacking should be discontinued
and the box/carton and all packing materials and merchandise should be held
by the department. The department should then prepare a Return
Merchandise/Claim Report. Upon completion of the claim report form,
please notify the Receiving Department by phone so that the merchandise
and the completed Claim Report can be picked up. Corrective action will
be initiated by Receiving. If the department receives an item or items
that do not belong to them, please call Receiving at extension 3-3745. Return items are not to be sent through the Campus or U.S.
Mail.
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Chargeback Procedures
- All shipping costs via UPS are done on a monthly chargeback basis.
- Departments will receive their copy of the Form 42 reflecting the cost
of each shipment for that month.
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| Cal State L.A. | Division
of Administration and Finance |
Materials Management | 
