Ordering Procedures

Return Procedures

Chargeback Procedures

Category C
Catalog Pricing

Campus Electronic
Forms Sample

Campus
Electronic Forms

Boise Cascade
Home Page

WW Grainger
Home Page

Request a Catalog
or Ordering Forms

Campus Stores

Mail Services

Property
Management

Shipping and
Receiving

Campus Stores
Bungalow X | PHONE:323/343-3740 | FAX:323/343-5530

Mission Statement
Cal State L.A. has entered into an agreement with a local office supply company to provide most of the office supply needs of the University. Certain items such as forms, copy paper, letterhead and envelopes will continue to be carried by the University Storeroom when pricing or other reasons justify such a decision. Departments should check the Catagory C listing before placing an order through the contract vendor in case the item is still in University Stores.

Ordering Procedures

TO ORDER CATEGORY (A) ITEM

  1. Completely fill out the top portion of the custom order form.
  2. Enter the quantity in the box located on the left of each item. When ordering Category (A) items, you must order the unit of measure shown.
  3. Sub Total at the lower right hand corner and add (8.25%) sales tax.
  4. Obtain appropriate approvals and forward to Campus Stores, Bldg. X.
  5. If the order is funded through UAS, you must obtain a UAS purchase order number and signature approval. Note: This is in addition to your department approval.
  6. Review orders before submitting to Campus Stores to ensure accuracy.
  7. Submit the top copy to Campus Stores and retain the second copy for your records.
  8. A sample of the Category (A) form may be downloaded from the Campus Electronic Forms Link. Additional forms may be ordered at no cost by contacting Campus Stores. Note: when using the Category (A) electronic form, make one photocopy of the completed form for your records and submit the original to Campus Stores.

TOP | Ordering Procedures

TO ORDER CATEGORY (B) ITEMS:
(OFFICE DEPOT FULL LINE CATALOG)

  1. Completely fill out the top portion of your custom form.
  2. Enter quantity, product code, pack unit, and a brief description of the items ordered. Exact product code number and unit of measure shown in the catalog are required.
  3. To obtain approximate ordering cost, deduct 30% from the catalog price.
  4. Sub total at the lower right hand corner and add (8.25%) sales tax.
  5. Obtain appropriate approvals and forward to Campus Stores, Bldg. X.
  6. If the order is funded through UAS, you must obtain a UAS purchase order number and signature approval. Note: This is in addition to your departmental approval.
  7. Review orders before submitting to Campus Stores to ensure accuracy. Double check for size, color, style, and quantities.
  8. Submit the top copy to Campus Stores and retain the second copy for your records.
  9. A sample of the Category (B) form may be downloaded from the Campus Electronic Forms Link. Additional forms may be ordered at no cost by contacting Campus Stores. Note: when using the Category (B) electronic form, make one photocopy of the completed form for your records and submit the original to Campus Stores.

TOP | Ordering Procedures

TO ORDER CATEGORY (C) ITEMS:

  1. Completely fill out the top and bottom portion of your Form #42 (Purchase and Campus Stores Requisition).
  2. Enter quantity, product code, if available, and a brief description of items ordered. Exact unit of measure shown and description of items is required.
  3. Sub total at the lower right hand corner.
  4. A handling charge of 8.25% will be added to all orders.
  5. Obtain appropriate approvals and forward to Campus Stores, Bldg. X.
  6. If the order is funded through UAS, you must obtain a UAS purchase order number and signature approval. Note: This is in addition to your department approval.
  7. Review orders before submitting to Campus Stores to ensure accuracy. Double check for size, color, style, and quantities.
  8. Submit the top three copies to Campus Stores and retain the fourth copy for your records.
  9. Purchase and Campus Stores Requisitions (Form #42) are available for purchase from Campus Stores.

TOP | Ordering Procedures

TO ORDER WW GRAINGER SUPPLIES

  1. Completely fill out the top and bottom portion of your Form #42 (Purchase and Campus Stores Requisition).
  2. Enter quantity, product code, and a brief description of the items ordered. Exact product code number and unit of measure shown in the catalog are required.
  3. To obtain approximate ordering cost, deduct 15% from the catalog price.
  4. Sub total at the lower right hand corner and add (8.25%) sales tax.
  5. A shipping and handling fee of 5% will be added to all orders.
  6. Obtain appropriate approvals and forward to Campus Stores, Bldg. X.
  7. If the order is funded through UAS, you must obtain a UAS purchase order number and signature approval. Note: This is in addition to your departmental approval.
  8. Review orders before submitting to Campus Stores to ensure accuracy. Double check for size, color, style, and quantities.
  9. Submit the top three copies to Campus Stores and retain the fourth copy for your records.
  10. Purchase and Campus Stores Requisitions (Form #42) are available for purchase from Campus Stores.

TOP | Ordering Procedures

Return Procedures

TO RETURN OFFICE DEPOT CATEGORY A AND B ITEMS

  1. Damaged merchandise, merchandise shipped in error, or merchandise ordered in error from Office Depot must be reported to Campus Stores, extension 3740, within five (5) working days of receipt.
  2. Arrangements will be made to pick up the items to be returned. A brief description of the problem and a copy of the packing slip must be included with the return.Items that are returned without a copy of the packing slip will not be accepted.
  3. Items that are returned must be in their original factory container.
  4. Items will be returned to Office Depot for credit or exchange. Keep all records until this process has been completed.
  5. ALL RETURNS FOR CREDIT MUST BE MADE WITHIN 30 DAYS OF RECEIPT.
  6. ITEMS RETURNED AFTER 30 DAYS MUST BE UNUSED AND RETURNED IN ITS ORIGINAL PACKAGING. RETURNS AFTER 30 DAYS WILL BE FOR EXCHANGE ONLY.

TOP | Return Procedures

TO RETURN CAMPUS STORES CATEGORY C ITEMS

  1. Damaged merchandise, merchandise shipped in error, or merchandise ordered in error from Campus Stores must be reported to Campus Stores, Extension 3740, within five (5) working days of receipt.
  2. Items are to be returned to Campus Stores, Bldg. X with a brief description of the problem and a copy of the packing slip.
  3. Items that are returned without a copy of the packing slip will not be accepted.
  4. Items that are returned must be in their original factory container.
  5. For departments to obtain credit, merchandise must be in good condition. Credit given on returned merchandise will be based on the unit cost at the time of purchase.
  6. After five (5)working days, it will be necessary to prepare an additional Form #42 (Purchase and Campus Stores Requisition). The Form #42 shall be marked CREDIT in red and accompanied by a copy of the original Form #42.
  7. ALL RETURNS FOR CREDIT MUST BE MADE WITHIN 30 DAYS OF RECEIPT.
  8. ITEMS RETURNED AFTER 30 DAYS MUST BE UNUSED AND RETURNED IN ITS ORIGINAL PACKAGING. RETURNS AFTER 30 DAYS WILL BE FOR EXCHANGE ONLY.

TOP | Return Procedures

TO RETURN WW GRAINGER ITEMS

  1. Damaged merchandise, merchandise shipped in error, or merchandise ordered in error from WW Grainger must be reported to Campus Stores, extension 3740, within five (5) working days of receipt.
  2. Arrangements will be made to pick up the items to be returned. A brief description of the problem and a copy of the packing slip must be included with the return.
  3. Items that are returned without a copy of the packing slip will not be accepted.
  4. Items that are returned must be in their original factory container.
  5. Items will be returned to WW Grainger for credit or exchange. Keep all records until this process has been completed.
  6. ALL RETURNS FOR CREDIT MUST BE MADE WITHIN 30 DAYS OF RECEIPT.
  7. ITEMS RETURNED AFTER 30 DAYS MUST BE UNUSED AND RETURNED IN ITS ORIGINAL PACKAGING. RETURNS AFTER 30 DAYS WILL BE FOR EXCHANGE ONLY.

TOP | Return Procedures

Chargeback Procedures

CHARGEBACK PROCEDURES FOR OFFICE DEPOT, BOISE CASCADE, AND WW GRAINGER

  1. Once merchandise has been received and verified, a copy of the original requisition and packing slip should be kept for reconciliation of charges against your subsidiary ledger.
  2. Departments will receive a monthly chargeback activity report which lists all purchases made during that month.
  3. Departments should reconcile the above monthly. Questions concerning chargeback activities should be referred to Campus Stores, extension 3740.

TOP | Chargeback Procedures

CHARGEBACK PROCEDURES CAMPUS STORES CATEGORY C

  1. Once merchandise has been received and verified, the copy of the original requisition must be kept for reconciliation of the charges against your subsidiary ledger.
  2. Departments should reconcile the above monthly. Questions concerning chargeback activities should be referred to Campus Stores, extension 3740.

TOP | Chargeback Procedures

Category C Catalog and Pricing

Category C Items - General

Category C Items - Forms

Category C Items - Xerox Supplies

CATEGORY C ITEMS - GENERAL

Insert Catalog Here (Link to Catclist.doc & Xerox.doc)

Campus Electronic Forms Samples

Campus Electronic Forms

Under construction - check back soon

  • Campus Stores Category (A) Form (Link to scan of Category A form)
  • Campus Stores Category (B) Form (Link to scan of Category B form)
  • Request for Property Survey (surveyrq.xls)

TOP | Cal State L.A. | Division of Administration and Finance |
Materials Management