(The following general policy is effective January 1, 2007)
Students are employed on a part-time basis (maximum of 20 hours per week) and are assigned to clerical, technical, tutorial, maintenance, custodial or laborer assignments related to the instructional or administrative functions of the campus. The following class codes and class titles are designated for Cal State L.A. student employees [minimum enrollment requirements per quarter are indicated in brackets]:
| Class Code | Class Title |
| 1870 | Student Assistant - Standard [Undergraduate - 6 quarter units, Graduate - 4 quarter units; |
| 1871 | Federal Work-Study On-Campus [6 quarter units] |
| 1872 | Federal/State Work-Study Off-Campus [6 quarter units] |
I. ELIGIBILITY FOR EMPLOYMENT
A. Student Assistant:
1. Must have and maintain a minimum GPA of 2.0 each quarter AND
2. Must be a currently enrolled student at Cal State L.A. at least half time during each quarter of employment. (Half-time enrollment is: undergraduate - 6 quarter units minimum, graduate - 4 quarter units minimum.) Only continuing students - prior enrollment in spring quarter and continuing enrollment in fall quarter - are excepted from the enrollment requirement during summer quarter.
B. Federal/State Work-Study:
1. Currently enrolled student - 6 quarter units minimum (federal and state regulations require that work-study students be enrolled during each quarter of employment).
AND2. Current Federal/State Work-Study award notification recipient - Center for Student Financial Aid.
II. HOURS OF EMPLOYMENT
Cal State L.A. and The California State University policy states that when school is in session, Student Assistant – Standard – 1870 Class employees may work up to, but not in excess of 20 hours per week. However, under certain campus emergency situations, it is permissible for a student to work up to, but not in excess of 30 hours per week.
A. Student Assistants - Standard - 1870 Class Code
1. Requests for Standard Student Assistants to work 21-30 hours per week when school is in session must be approved in advance. A request must be submitted in writing to the Director of the Career Center for approval. These requests must be limited to campus emergency situations.
2. During quarter breaks only, Student Assistants may work additional hours (maximum 40 hours) when approved in advance by the Director of the Career Center. The request must indicate the student’s name, SSN, dates, number of hours and a brief justification for the additional hours.
B. Federal/State Work-Study
1. Federal/State Work-Study employees may not exceed a 20-hour workweek when school is in session.
2. During quarter breaks only, Federal/State Work-Study students may work additional hours (32 hours maximum) when approved in advance by the Director of the Center for Student Financial Aid.
III. SALARY POLICY
The pay rate within the salary range for an individual employee is determined by
comparing the duties and tasks assigned to the classification standards. The
classification and salary of a student employee should in no way be determined by the
source of funds but should be determined utilizing the classification standards
outlined below. All student employee salaries must fall between the minimum and maximum of
the appropriate salary range. Equitable salary treatment is essential to the morale of
student employees and requires that students performing comparable tasks receive
comparable wages, regardless of their classification as Student Assistant or Work Study
employees. Department heads are responsible for adhering to this policy.
The pay rate within the salary range for the appropriate classification should be
determined as follows:
A. Upon initial employment, consideration should be given to the employee’s experience level and the corresponding pay rates of other student employees doing similar work. Newly hired student employees begin at the minimum of the range, depending on experience and skills.
B. In order to encourage continuing employment for student employees, the supervisor may recommend and the Department Head/Fiscal Officer may approve salary increases. Supervisors must complete a Student Employee Performance Appraisal at least once per year, at which time a salary increase should be considered.
CLASSIFICATION AND PAY PLAN
Qualifications: Prior related work experience
Characteristics of Position
Complexity of Tasks: Routine to semi-complex
Degree of Supervision: General
Supervision of Others: Normally none
Description:
Nature of work is semi-skilled and generally routine, however, requires some prior experience, training, or knowledge. Positions involve some independent responsibility, decision-making, problem solving and judgment. Training is under one week, primarily refining existing skills. General supervision.
Typical Duties:
Performs light typing (typing of straight copy from typed sources where speed is not required), word processing or data entry.
Answers general information questions, and gives general referrals.
Assists in the use of files, catalogs, materials and machines; charges and discharges materials.
Consistent public interaction, answers questions concerning policies and procedures.
Operates electric or manual duplicating machines.
Checks equipment in and out, maintains records of individuals who borrow equipment.
Grades subjective tests, projects, term reports, etc., not requiring comprehensive subject matter knowledge.
Compiles rates and computes score distribution for tests.
Sets up equipment for experimental use in labs or workshops.
Operates equipment for either demonstration or maintenance purposes.
Assists the faculty and students during experiments or demonstrations.
Assists in the supervision and direction of organized games, sports and special activities such as arts and crafts or music.
Typical Job Titles:
Clerical assistant , cashier, teacher's aide, accounting clerk, trained library assistant, messenger, semi-skilled lab assistant, data entry clerk.
Qualifications: Demonstrated related experience
Characteristics of Position
Complexity of Tasks: Complex
Degree of Supervision: Minimal
Supervision of Others: May supervise others
Description:
Positions at this level require a high level of skills, technical knowledge and/or education, experience and responsibility. Students routinely perform difficult and complex work. Skilled work, usually independent of an immediate supervisor, involving analysis and recommendations. May train and directly supervise one or more student employees. Position may require special licenses - DL Class II or medical.
Typical Duties:
Assists in the construction, moving, assembling and disassembling of stage equipment and sets, works as crew member during theatrical production.
Deals consistently with the public, responsible for interpretation of policies and procedures.
Grades tests/exams, term papers, projects, or college level tutoring which requires a comprehensive knowledge of the subject matter.
Performs skilled tasks in a scientific laboratory or workshop requiring comprehensive knowledge of subject matter usually involving upper division courses or comparable work experience.
Performs duties requiring special skills, such as budget analysis, accounting, systems analysis, programming or editing.
Serves as a community worker where work requires significant ability to work independently, organize and communicate.
Assists in providing counseling or guidance of others at a para-professional level.
Assists in the production work for publications, posters, brochures and catalogs that requires knowledge of design graphics, lettering, layout and paste-up.
Supervises other student employees.
Typical Job Titles:
Peer counselor, orientation leader, reader/grader, fully qualified clerical assistant, computer technician/programmer/consultant, student employee supervisor, research assistant, office or section supervisor, semi-skilled tradesperson, bus driver, lifeguard.
This classification is not to be used for clerical supervisory positions nor is it to be used as a staff replacement position. All positions at this level are subject to close scrutiny to ensure that student assistants (undergraduate or graduate) meet the experience and skill level required.
Qualifications: Substantial prior and related experience
Characteristics of Position
Complexity of Tasks: Highly complex
Degree of Supervision: Minimal
Supervision of Others: May supervise others
Description:
Work is varied in subject matter, however, usually limited to laboratory or instructional duties. May supervise work area in absence of regular supervisor. Works under minimum supervision on tasks requiring unique, unusual, or demanding skill requirements. Requires independent personal judgment and high-level responsibility. Prior specific experience, education, or skill is required.
Duties may be similar to those at Level C, however, more highly complex with much higher responsibility and skill level required.
Typical Duties:
Assists professors on research projects.
Assists in classroom instruction.
Supervises computer labs.
Counsels, tutors, or advises peers.
Typical Job Titles:
Classroom assistant, senior peer counselor, laboratory research assistant, senior tutor, technology assistant.
This classification is to be used for positions similar to Level D, however, generally reserved for graduate students only. Positions at this level are also subject to close scrutiny to ensure the integrity of the classification.
Qualifications: Substantial prior and related experience
Characteristics of Position
Complexity of Tasks: Highly complex
Degree of Supervision: Minimal
Supervision of Others: May supervise others
Description:
Work is varied in subject matter, however, usually limited to laboratory or instructional duties. May supervise work area in absence of regular supervisor. Works under minimum supervision on tasks requiring unique, unusual, or demanding skill requirements. Requires independent personal judgment and high-level responsibility. Prior specific experience, education, or skill is required.
Typical Duties:
Assists professors on research projects.
Assists in classroom instruction.
Supervises computer labs.
Counsels, tutors, or advises peers.
Typical Job Titles:
Graduate student assistant (not the CSU-classified Graduate Assistant), senior peer counselor, laboratory research assistant, senior tutor, technology assistant.
CLASSIFICATION STANDARDS
General Characteristics |
LEVEL |
|||
| B | C | D | E | |
| COMPLEXITY OF TASKS | Routine to semi-complex | Complex | Highly complex | Highly complex |
| DEGREE OF SUPERVISION | General | Minimal | Minimal | Minimal |
| SUPERVISION OF OTHERS | Normally None | May supervise others | May supervise others | May supervise others |
|
Revised Classification and Pay Plan |
|
|
Classification |
Wage Range |
| $8.00 - $9.50 | |
| $8.00 – $11.75 | |
| $8.65 – $13.00 | |
| $11.50 – $16.00 | |
| Approved : | Anthony Ross, Vice President for Student Affairs |
| Date: | 01/01/07 |