CSLA Facility Coordinators' Guide to Planning Events
Five steps in planning an event:
Establish with client, date, time and location
of event at your facility, and any support services required.
(If another facility is required, please initiate the contact.)
- Parking (Judy Castaneda, x3700);
- Public Safety (Lt. John Hernandez, x3700);
- Publicity: press releases, fliers, posters, etc. (Carol Selkin or Margie Yu, x3050);
- Food services (Ron Rios, x4930);
- Audio-visual/ATS (Nancy Kudo-Hombo, x4540)
- Setup/cleanup (Jill Carnahan, x3792)
Review your own facility's calendar to confirm
space availability; review
CSLA Facility-Use Calendar
to check for other possible conflicts. (You can also call Public
Affairs Office at (323) 343-3050 for a hard copy of the Facility-Use
Calendar.) If there are no conflicts and the space is available,
place on your calendar as "tentative."
With client's input, complete the electronic Facility Use Form as well as those forms specific
to your facility (on-line form is forwarded automatically to the
appropriate service providers).
At Facility Use standing meeting (Thursdays, 2
p.m., Private Dining Room, University Club), confirm all required
support services and determine whether a lease agreement is necessary.
on your calendar and inform the Office of Publications/Public Affairs.
At the completion of lease agreement, inform the Office of Publications/Public
Affairs that the event is "confirmed".
If you have any questions, please call the Publications/Public
Affairs Office at (323) 343-3050.
CSLA FACILITY COORDINATORS LIST:
|Art Dept. & Galleries
Art Dept., (323) 343-4010
|Fine Arts Bldg. galleries & patio|
|Athletics, David Thomas
|Gym and athletic fields|
|Classrooms & Lecture Halls:
For faculty- and student-sponsored events,
have your department call Tita Cisneros,
Scheduling, (323) 343-3860
For community organization-sponsored
|Biological Sciences Bldg.
E & T Bldg.
Physical Education Bldg.
Physical Sciences Bldg.
Salazar Hall *
Simpson Tower *
Student Affairs Bldg.
|Dining Services, Ron Rios
|Facilities, Jill Carnahan
|Housing, Michelle Waiters
|Student Housing Complex
|Library, Jackie Hinson
|John F. Kennedy Memorial Library bridge|
|Luckman, Bob Garcia
|Luckman Complex/Street of the Arts|
|Parking/Security, Judy Castaneda
|Roybal, Irene Jaimes
|Performing Arts, Carol Tanaka
|Arena Theatre (seats 99)
Music Hall (seats 200)
State Playhouse (seats 400)
Dance Studio (King Hall 5th floor)
Music Building - classrooms
|U-SU Central Reservations:
For major events:
U-SU/S*U*P*E*R, David Quezada
Free Speech Area/Union Walkway
* = site temporarily not available due to retrofitting.