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The Constitution & Bylaws
The aim of this non-profit Organization shall be to educate the University campus with the rich culture & heritage of Islam, while simultaneously shedding light upon the vast contributions realized under the banner of Islam to modern civilization, especially Western civilization.
Name of Organization
This Organization shall be referred to as the Muslim StudentsÂ’ Association of California State University, Los Angeles; hereafter referred to as MSA.
Purpose of Organization
The aim & purpose of the MSA is to serve the best interest of Islam & of the Muslim body of California State University, Los Angeles. Towards this end, the Association shall:
Regular voting membership in this Organization shall be open to all currently enrolled & continuing students of California State University, Los Angeles. An Organization or its membership may not discriminate on the basis of race, religion, sex, sexual orientation, color, disability, national origin, age, or marital status.
A. Eligibility for Membership
All students of California State University, Los Angeles shall be eligible for membership.
Faculty, staff, & alumni of California State University, Los Angeles, as well non-students may be considered for non-voting membership in this Organization. Only currently enrolled or continuing students of California State University, Los Angeles may be voting members.
B. Criteria or Qualifications for Membership
A member must be in good standing with both the community & the California State University, Los Angeles. A minimum GPA of 2.0 is required in addition to presenting a recent resume and dues of $5.00/quarter.
C. Categories of Membership
1. Active: Status of a currently enrolled or continuing student at the University.
2. Alumni: Status of a graduate from the University.
3. Associate: Status of faculty, staff, & administration of the University.
4. Auxiliary: Status of a member not enrolled or employed by the University.
5. Honorary: Status bestowed to an individual outside the University in recognition of achievements on behalf of the Organization.
6. Inactive: A member who is not registered with the MSA as Active, Alumni, Associate, or Honorary for two consecutive quarters.
(Note: Duties, responsibilities, & non-voting privileges are shared equally among all members)
D. Withdrawal or Removal of Members
Section I. Withdrawal of Members
Membership to the MSA is non-binding; therefore, a member(s) need only to notify the MSA President of the decision to terminate the association by means of a written statement & the cause of departure.
Section II. Removal of Members
The authorities of the MSA reserve the right to take necessary punitive actions against a party & expel the member(s) from the association if a charge(s) of misdemeanor, misappropriation of funds, fraud, corruption, violation of the constitution, cover-up of such offenses, etc., can be brought against a member or a group of members & proven.
To remove a member from the association, a petition must be signed by at least 10 members or 10% of all total members whichever number is greater. An emergency meeting of the MSA Executive Committee will be declared & presided over by the President in the presence of the defendant(s) & accusing party to examine the allegations. The Board shall pass a verdict and tender a written statement of their decision to the President with a duplicate sent to the Center for Student Development & Programs. The decision of the Board shall be binding to all parties concerned.
If in the event of removal, the member(s) shall be banned from further affiliation with the MSA.
Note: All members are to carefully consider the impact of all their actions and opinions on the greater good of the association and on its vital mission at California State University, Los Angeles.
A. Electoral Calendar
Elections are to be held once a year after the beginning of the Fall Quarter and the admittance of new members to the MSA
B. Nomination Procedures
In accordance with the spirit of Islamic teachings, no member of the MSA shall, in any manner whatsoever, actively seek a position on the MSA Executive Committee. There shall be no self-nomination process & no campaigning for office in the usual sense of the term. Rather, all MSA registered voting members can nominate, at least fifteen business days prior to the election, their choices for the MSA Executive Committee. The consenting nominee will then fill up a candidate form for the position of MSA officer indicating a (single) post desired, & present his/her credentials at least ten business days prior to the election. The final roster of nominees shall be made public to the MSA voting body at least five business days prior to the election.
Only currently enrolled or continuing students in good standing at California State University, Los Angeles may serve as officers of this Organization. The officers shall be:
1. President 3. Secretary-General 5. Information Technology
2. Vice President 4. Treasurer 6. Public Relations
C. Notification & Posting of Elections
The notification and posting of information regarding Organization elections shall be made via letters, flyers, posters, & verbal announcements made during meetings throughout the campus of California State University, Los Angeles. This process shall begin at least twenty business days prior to the election.
D. Election Procedures
Officers for the MSA shall be elected by a majority vote (50.1%) of the registered voting body of the Organization; a run-off shall be held between the top two contenders for each position not won by a definite majority. The electoral procedure will be patterned around the secret balloting system. The quorum necessary to conduct elections shall be no less than 66.6% of the total registered voting body of the Organization. Only currently enrolled or continuing students of California State University, Los Angeles may be voting members. The electoral process shall take place once a year during the fall quarter of each year, thus the term of the MSA Executive Committee shall be for only one academic year. A copy of the minutes of the meeting that documents the election results by actual count shall be placed on file with the Center for Student Development & Programs. An officer of the Organization shall sign the minutes.
A. Description of Officers
The Organization shall have a minimum of six officers and any number of volunteers, with the officersÂ’ titles being:
1. President 3. Secretary-General 5. Information Technology
2. Vice President 4. Treasurer 6. Public Relations
The Executive Committee shall consist of the elected officers. The attendance of four members from the Executive Committee shall constitute a quorum to conduct business.
B. Duties & Responsibilities of Officers
The President shall be responsible for, but not limited to:
a.) The general management of all the activities of the Organization.
b.) Directing & coordinating of all the activities so as to achieve the purpose of the Organization.
c.) Calling and presiding over meetings of the Executive Committee and the General Body.
d.) Forming various Ad Hoc committees with the approval of the Executive Committee.
e.) Controlling funds and expenses of the Organization.
f.) Presenting written reports on the state of the Organization to the annual meeting and in its newsletter.
g.) Being the spokesman, delegate, & correspondent for the Organization in external activities.
h.) Establishing an efficient link between the Organization and the MSA of the U.S. and Canada.
i.) Suggesting available speakers and organizers from the members of the Organization to the MSA headquarters.
The Vice-President shall be responsible for, but not limited to:
a.) Carrying out the management of the activities in the chapter, in the absence of the President.
b.) Directing and coordinating the activities of the campus representatives.
c.) Assisting the President in accomplishing the purpose of the Organization.
d.) Temporarily assuming the functions of the President when requested as such by him, or if the President is incapacitated. In the latter case, the Vice-President shall assume Presidency for the remaining period of the term.
The Secretary-General shall be responsible for, but not limited to:
a.) Reporting the important events and activities of the Organization to the MSA HQ periodically.
b.) Preparing, circulating, within thirty days, and maintaining the minutes of all the Executive and General Body meetings.
c.) Preparing the agenda for the Executive Committee and General Body meetings and notifying the members of the Executive Committee and the General Body, respectively, of it.
d.) Maintaining the list of members and the volunteers for various functions of the Organization.
e.) Directing and supervising the activities of the various committees.
f.) Keeping the Organization registered in the State of California.
g.) Heading the Executive Committee meetings when the President & Vice President are absent.
h.) Presenting at the beginning of every Executive Committee and General Body meeting the minutes of the previous meeting for approval by the Executive Committee/General Body.
i.) Posting a list of the OrganizationÂ’s membership on the office bulleting board, and updating the list at least once every quarter.
j.) Posting on the office bulletin board, a list of members eligible to vote in the election. This list shall be ready at least 30 days before elections.
The Treasurer shall be responsible for, but not limited to:
a.) Maintaining the record of all the financial transactions of the Organization. Responsible for the systematic up-keep of books and writing disbursements, receipts, banking, reconciliation, and showing of increase of funds in statements to be made public.
b.) Collecting and depositing all the funds received on behalf of the Organization.
c.) Countersigning all withdrawal checks on behalf of the Organization.
d.) Preparing, on being elected, the annual budget of the Organization for the next fiscal year in consultation with the newly elected Executive Committee and presenting the same before the General Body meeting following his/her election.
e.) Presenting before the Executive Committee, a quarterly report, on the status of the Organization financial affairs, including in it anonymous donations and total donation received by the Organization.
f.) Preparing and coordinating fund raising activities.
a.) Directing and supervising all arrangements for celebration of religious festivals and social programs such as picnics, dinners, lectures on Islamic topics, etc.
b.) Informing the members about the time, place, and details of the festivals and social events through the Publication secretary.
c.) Preparing circulars, bulletins, and newsletters and presenting them before the Executive Committee for its approval.
d.) Circulating the OrganizationÂ’s publications with the help of the campus representative, if any.
e.) Editing & publishing literature on behalf of the Organization.
f.) Sending a copy of each major publication to the MSA headquarters.
The Assistant Secretary-General & Information Technology Officer shall be responsible for, but not limited to:
a.) Maintaining the MSA Web Page & e-mail list.
b.) Electronic Liaison with other student, & Muslim Organizations.
c.) Assist in accomplishing the stated duties of the Secretary-GeneralÂ’s office.
C. Qualifications for becoming an Officer
Officers are currently enrolled students of pious conduct & character with a minimum cumulative GPA of 2.0 on a scale of 4.0. A written letter of commendation from a local Mosque is required as proof of conduct & character.
D. Terms of Office
The term of the MSA Executive Committee members shall be for one academic year.
E. Procedure for Filling Vacated Offices
The Executive Committee shall appoint a suitable replacement amongst the MSA membership. No special elections shall be held. To fill the vacated office, suitable candidates are selected, respectfully from a pool of former officers, volunteers, & general members, in descending order.
F. Procedure for Removal of Officers
In addition to charges of non-performance, a motion to remove or impeach an officer can be initiated in accordance with Article 3, Section D-II (Removal of Members). The officer in question must be notified at least a week in advance of the proceedings & must be given the opportunity to respond to the charges.
An emergency meeting of the General Body is to adjourn with a show of hands method of voting adopted. To be impeached from office, a majority (50.1%) of the quorum must pass the motion to remove the officer. The Executive Committee must swiftly decide on an interim replacement for the disgraced former officer.
G. Appeal Policy
The decision of the General Body is binding & as such, no appeal procedure exists.
A. Types of Committees
The following are the standing committees:
1. Executive Committee 2. Public Relations Committee 3. Fund Raising Committee.
The President, subject to the approval of the Executive Committee, shall appoint committees. The President shall act as the ex-officio member of all such committees. Other members shall be appointed to each committee as per their experience(s). These committees shall be sub-groups of the Organization formed for the planning & execution of activities. The presence of two-thirds (⅔) of the committee members constitutes a quorum for all meetings.
A simple majority showing of the hands by attending committee members shall settle the decision(s) of all committees. Absent members are not allowed to take part in the resolution(s).
The Executive Committee may invite past Executive Committee member(s) &/or any other member(s) to an Executive Committee meeting to provide counsel on the issues of the agenda. However, none of the invitees shall have voting rights on Executive Committee decision(s).
B. Temporary/Special Committee(s)
The General Body of the Association during a General Body meeting &/or the Executive Committee at any other time may appoint a Special Committee in order to carry out an assignment. The tenure of these committees may vary depending upon the nature of the assignment.
The assignment given to the Special committee shall be precisely defined in a memorandum from the Executive Committee to the Special Committee, a copy of which shall be posted on the bulletin board in the office. The limit on the expenditure, if any, that may be incurred in carrying out the assignment, shall be specified in the memorandum.
The committee shall elect the Â“Chairperson of the CommitteeÂ”. The Chairperson shall call, preside over, & adjourn meetings, & plan/conduct the Committee's work. No person shall be the Chairperson of more than two (2) Special Committees at the same time.
The recommendations of the Committee shall be honored & carried out unless a simple majority of the members present in a General Body meeting- called to discuss the vote for any change(s). None of the Committees shall be open. They shall have a fixed number of members. None of the Committees shall by-pass the Executive Committee in calling General Body meetings.
A. Types of Meetings
General Body & Standing Committee meetings are to be held at their regularly scheduled times. Standing Committee meetings are closed meetings to be attended by their respected members, while the General Body meetings are open to all members of the organization, as well as invitees.
B. Time & Occurrence of Meetings
Standing Committee meetings shall be held on a weekly basis (minimum monthly) during the school year, excluding quarter breaks & final exam weeks. Meetings shall be held on campus unless a majority of the regular members vote to change the location. The President, as needed, may call Emergency meetings. A vote to change the meetings to an off campus location must be recorded in the minutes of a regular meeting, & a copy of those minutes shall be placed on file with the Center for Student Development & Programs. An officer of the organization shall sign the minutes. The Association shall have at least one General Body meeting during the semester.
C. Special Meetings
An emergency meeting of the General Body may be called by a petition signed by ten members or 10% of all members, whichever is larger. Such a meeting shall be held within a week after the written petition is presented to the President. Written or printed notice of a General Body meeting shall be mailed to all the members of the Association at least one week prior to the date of the meeting.
The presence of two-thirds (⅔) of the members of the General Body shall constitute a quorum for a Special General Body meeting. If a quorum cannot be reached at the General Body meeting, the matter is referred to the Executive Committee for judgment.
A. Dues/Membership Fees
The membership fees per quarter shall be $5 (five dollars) and shall be paid at the beginning of each quarter. The Treasurer is responsible for the collection & monitoring of the fees.
B. Budget Expenditures
The Executive Committee will be responsible for authorizing all expenditures & reimbursements. The Executive Committee may accept any contributions in any form, from any legally qualified source, consistent with the purpose of the Association, and with the principles of Islam. Upon dissolution of the organization, the remaining funds will be disbursed to the Islamic Center of Southern California or other agreed upon Islamic facility.
A. Selection of Advisors
Suitable advisor(s) is selected by the selection method & confirmed by the Executive Committee.
Advisors must be faculty or staff member at California State University, Los Angeles. The organizations may have an advisory board composed of community members or alumni, however at least one advisor must be a faculty or staff member of California State University, Los Angeles.
C. Terms of Office
The length of an advisorÂ’s term is one academic year. There are no restrictions on the number of terms that an advisor can serve. Upon the beginning of the new academic year, an advisor can be asked to stay in the advisory role or be replaced at the Executive CommitteeÂ’s discretion.
D. Roles & Duties of an Advisor
The primary role of the Advisor is to oversee the general activities of the Association to ensure that they are within the framework of the constitution. A secondary role is to act as the custodian for all blank receipt books. The Advisor shall keep a record of blank receipt books given to any member.
Amendments & Ratifications
A. Proposing Amendments
Any member of the organization can propose an amendment, in writing.
A proposal for amendment (s) shall be signed by ten members or 10% of the members, whichever number is larger, and submitted to the General Secretary who shall mail the proposal to the members and call a General Body meeting within a short period after the receipt of the proposed amendment (s). This constitution & by-laws may be amended by a two-thirds (⅔) vote of the entire voting student membership. A copy of the meeting that documents the approval of the changes in the constitution or by-laws or organization name shall be placed on file with the Center for Student Development & Programs. An officer of the organization shall sign the minutes. The quorum requirement for voting on amendments shall be 50% (fifty percent) of the total members.
If 50% (fifty percent) of members are not present in a General Body meeting called for voting on the proposed amendment(s), another General Body meeting shall be called for the same purpose within four weeks after the meeting, in which the quorum requirement shall be waived and the proposed amendment(s) shall be discussed and adopted by a two-thirds (⅔) majority of the members present.
The amended constitution or by-laws go into effect immediately.
Ratification is accomplished by a two-thirds (⅔) vote of the active membership.
After amendments have been made, the organizationÂ’s constitution is to be submitted to the Center for Student Development & Programs for filing.
For any comment or concern, please contact: CSULA MSA