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Article I: Name of Organization The name of this organization shall be Asian-Pacific Engineering Society, hereinafter referred to as APES. Article II: Purpose of Organization The purpose of this organization shall be: 1. to help engineering students adjust to campus life and make the engineering experience more pleasant. 2. to assist students academically, socially, and financially and encouraging multi-cultural unity among students. 3. to offer Asian-Pacific students alternative resources and provide a positive impact in Cal State L.A. 4. to provide services for, but not limited to, Asian-Pacific engineering students. These services include improving skills in engineering, math and science. Additionally, it is the hope that once fully established and with funding, small financial aid grants may be provided to engineering students with a financial need. Article III: Membership of the Organization Regular voting membership in this student organization shall be open to all currently enrolled and continuing students of California State University, Los Angeles. A. All engineering students of California State University, Los Angeles shall be eligible for membership. Only currently enrolled or continuing students of Cal State L.A. may be voting members. B. No specific qualifications or criteria needed to become a member. C. Two categories of membership will exist, active and inactive only. Privileges shall be extended to all members in attendance. D. The process for withdrawal from the organization shall be by written request. Grounds for removal will be non-complying members (active or inactive). Votes for removal of said member will be by votes of officers and present/attending members (active or inactive). All members have the right to request removal or withdrawal of a member. The request must be done by written notice and given to an officer. The officer shall then meet with that individual and meet with the rest of officers on deciding whether or not grounds for have been met. If the decision is no for removal or withdrawal of said member is discarded, nothing will happen. If the decision yes, the voting process by members shall be held. E. An appeal process shall exist. The member in question may submit in writing, an explanation why he/she should be retained as a member. All the officers and the faculty advisor shall review this statement for a final decision. Article IV: Elections A. Elections are to be held once a year and during the fall quarter. B. Any active member can make nominations as well as self nominate. A written application process is required for nomination. Only currently enrolled or continuing students in good standing at California State University, Los Angeles may serve as officers of this organization. The officers shall be: 1. President, 2. Vice President, 3. Secretary, 4. Treasurer. C. The notifying process shall be via organization's web page, email, posting and handing out flyers and verbally. Letter, flyers and/or posters shall be used on campus. Verbal announcements shall be made at meetings. The length of the notification and posting period shall be on a case-by-case basis. D. Officers of this organization shall be elected by a the most votes of the regular student membership of the organization. Elections shall take place once a year and will be held at the last meeting of the spring quarter of each year. A copy of the minutes of the meeting that documents the election results by actual count shall be placed on file with the Center for Student Development and Programs. An officer of the organization shall sign the minutes. Article V: Officers A. There shall be 4 officers in the organization and their titles shall be, President, Vice President, Secretary and Treasurer. B. The duties and responsibilities of each officer shall be determined. C. A second year engineering student shall be eligible for becoming an officer. Officers at Cal State L.A. are required to have a minimum cumulative 2.0 GPA on a 4.0 scale in order to hold office. D. Terms of office are not limited. Officers assume their positions any time during the academic year. E. Procedures for filling vacated offices may be one or more of the following; by appointment, interviews or special elections. F. Any member may initiate the removal of an offer. The initiating member must do so in writing and submit it to any officer. A special closed-door session shall be held by the executive officers for a decision. G. An appeal policy shall exist. An appeal must be done in writing. The appeal process will be processed in a timely manner, however, not guaranteed. Article VI: Committees A. The various standing committees to be formed will be, but not limited to, the executive board, publicity committee, and fund-raising committee. B. Temporary or special committees shall be formed on a case-by-case basis. The time duration of a temporary or special committee shall be until the complete of task. Article VII: Meetings A. Business, regular, and special meetings shall be held for all members. Executive meetings shall be held for officers only. B. Regular meeting shall be held at least once a month during the school year, excluding quarter breaks and final exam weeks. Meeting shall be held on campus unless a majority of the regular members vote to change the location. Emergency meeting may be called by the President as needed. A vote to change meetings to an off campus location must be recorded in the minutes of a regular meeting, and a copy of those minutes shall be placed on file with the Center for Student Development and Programs. An officer of the organization shall sign the minutes. C. Special meetings shall be held on a case-by-case basis, and thus, circumstances under which special meetings may be called are not fixed. D. This organization shall not be restricted to a quorum. E. All meetings of APES shall be conducted by Patrick's Rules of Order. Article VIII: Finance/fiscal Responsibilities A. Fees and dues are not a requirement of this organization. B. The treasurer and one other officer are responsible for authorizing all expenditures and reimbursements. C. All remaining funds, upon the dissolution of the organization, shall be disbursed accordingly, as stated by the Center for Student Development and Programs. Article IX: Advisors A. An advisor shall be recommended by members, and the officers shall select and appoint that advisor. B. There are no specific criteria for selecting an advisor other than that the recommended advisor be an engineering faculty or staff member. C. There is currently no term limit for the advisor. D. The roles and duties of the advisor are advisement and guidance. The level of involvement shall be limited on a need basis. Article X: Amendments A. The procedure for proposing amendments by any member shall be, but not limited to, written or verbal proposals any time. B. This constitution and by-laws may be amended by a ¾ vote of the entire voting student membership. A copy of the minutes of the meeting that documents the approval of the changes in the constitution or by-law or organization name shall be place on file with the Center for Student Development and Programs. An officer of the organization shall sign the minutes. Article XI: Ratification A. Constitution and/or by-laws go into effect immediately. The ratification process shall be accomplished though a ¾ vote of the active membership.Article I: Name of Organization The name of this organization shall be Asian-Pacific Engineering Society, hereinafter referred to as APES. Article II: Purpose of Organization The purpose of this organization shall be: 1. to help engineering students adjust to campus life and make the engineering experience more pleasant. 2. to assist students academically, socially, and financially and encouraging multi-cultural unity among students. 3. to offer Asian-Pacific students alternative resources and provide a positive impact in Cal State L.A. 4. to provide services for, but not limited to, Asian-Pacific engineering students. These services include improving skills in engineering, math and science. Additionally, it is the hope that once fully established and with funding, small financial aid grants may be provided to engineering students with a financial need. Article III: Membership of the Organization Regular voting membership in this student organization shall be open to all currently enrolled and continuing students of California State University, Los Angeles. A. All engineering students of California State University, Los Angeles shall be eligible for membership. Only currently enrolled or continuing students of Cal State L.A. may be voting members. B. No specific qualifications or criteria needed to become a member. C. Two categories of membership will exist, active and inactive only. Privileges shall be extended to all members in attendance. D. The process for withdrawal from the organization shall be by written request. Grounds for removal will be non-complying members (active or inactive). Votes for removal of said member will be by votes of officers and present/attending members (active or inactive). All members have the right to request removal or withdrawal of a member. The request must be done by written notice and given to an officer. The officer shall then meet with that individual and meet with the rest of officers on deciding whether or not grounds for have been met. If the decision is no for removal or withdrawal of said member is discarded, nothing will happen. If the decision yes, the voting process by members shall be held. E. An appeal process shall exist. The member in question may submit in writing, an explanation why he/she should be retained as a member. All the officers and the faculty advisor shall review this statement for a final decision. Article IV: Elections A. Elections are to be held once a year and during the fall quarter. B. Any active member can make nominations as well as self nominate. A written application process is required for nomination. Only currently enrolled or continuing students in good standing at California State University, Los Angeles may serve as officers of this organization. The officers shall be: 1. President, 2. Vice President, 3. Secretary, 4. Treasurer. C. The notifying process shall be via organization's web page, email, posting and handing out flyers and verbally. Letter, flyers and/or posters shall be used on campus. Verbal announcements shall be made at meetings. The length of the notification and posting period shall be on a case-by-case basis. D. Officers of this organization shall be elected by a the most votes of the regular student membership of the organization. Elections shall take place once a year and will be held at the last meeting of the spring quarter of each year. A copy of the minutes of the meeting that documents the election results by actual count shall be placed on file with the Center for Student Development and Programs. An officer of the organization shall sign the minutes. Article V: Officers A. There shall be 4 officers in the organization and their titles shall be, President, Vice President, Secretary and Treasurer. B. The duties and responsibilities of each officer shall be determined. C. A second year engineering student shall be eligible for becoming an officer. Officers at Cal State L.A. are required to have a minimum cumulative 2.0 GPA on a 4.0 scale in order to hold office. D. Terms of office are not limited. Officers assume their positions any time during the academic year. E. Procedures for filling vacated offices may be one or more of the following; by appointment, interviews or special elections. F. Any member may initiate the removal of an offer. The initiating member must do so in writing and submit it to any officer. A special closed-door session shall be held by the executive officers for a decision. G. An appeal policy shall exist. An appeal must be done in writing. The appeal process will be processed in a timely manner, however, not guaranteed. Article VI: Committees A. The various standing committees to be formed will be, but not limited to, the executive board, publicity committee, and fund-raising committee. B. Temporary or special committees shall be formed on a case-by-case basis. The time duration of a temporary or special committee shall be until the complete of task. Article VII: Meetings A. Business, regular, and special meetings shall be held for all members. Executive meetings shall be held for officers only. B. Regular meeting shall be held at least once a month during the school year, excluding quarter breaks and final exam weeks. Meeting shall be held on campus unless a majority of the regular members vote to change the location. Emergency meeting may be called by the President as needed. A vote to change meetings to an off campus location must be recorded in the minutes of a regular meeting, and a copy of those minutes shall be placed on file with the Center for Student Development and Programs. An officer of the organization shall sign the minutes. C. Special meetings shall be held on a case-by-case basis, and thus, circumstances under which special meetings may be called are not fixed. D. This organization shall not be restricted to a quorum. E. All meetings of APES shall be conducted by Patrick's Rules of Order. Article VIII: Finance/fiscal Responsibilities A. Fees and dues are not a requirement of this organization. B. The treasurer and one other officer are responsible for authorizing all expenditures and reimbursements. C. All remaining funds, upon the dissolution of the organization, shall be disbursed accordingly, as stated by the Center for Student Development and Programs. Article IX: Advisors A. An advisor shall be recommended by members, and the officers shall select and appoint that advisor. B. There are no specific criteria for selecting an advisor other than that the recommended advisor be an engineering faculty or staff member. C. There is currently no term limit for the advisor. D. The roles and duties of the advisor are advisement and guidance. The level of involvement shall be limited on a need basis. Article X: Amendments A. The procedure for proposing amendments by any member shall be, but not limited to, written or verbal proposals any time. B. This constitution and by-laws may be amended by a ¾ vote of the entire voting student membership. A copy of the minutes of the meeting that documents the approval of the changes in the constitution or by-law or organization name shall be place on file with the Center for Student Development and Programs. An officer of the organization shall sign the minutes. Article XI: Ratification A. Constitution and/or by-laws go into effect immediately. The ratification process shall be accomplished though a ¾ vote of the active membership.