How to Apply: 2018–2019 School Year

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2018–2019 HOUSING PROCESS FOR NEW CAL STATE LA ADMITS

Congrats on your acceptance to Cal State LA! The Office of Housing and Residence Life welcomes you to the Golden Eagle family. We invite you to participate in the 2018–2019 Housing Application Process to reserve your housing assignment for the upcoming school year. It is our mission to build an environment that supports academic achievement, leadership and global citizenship. Studies show that students who live on campus increase their likelihood for increased academic success, campus involvement, improved leadership skills and will become connected to the University in more meaningful ways.

WHAT IS THE HOUSING APPLICATION PROCESS?                                                   

The Housing Application Process is an online process that allows new students the opportunity to apply, submit an initial payment, identify roommate(s), and receive a housing assignment for the next academic year. Participation in the Housing Application Process will be first-come, first-serve. Housing placement is not guaranteed, therefore we encourage students to apply early. Students who fail to participate by the required deadlines may be considered for the Housing Waitlist Process.

HOUSING APPLICATION PROCESS HIGHLIGHTS                                                              

Below you will find some important details we would like to highlight about the 2018–2019 Housing Application Process.

  • The entire process is available online.
  • All provisionally admitted First Year, Transfer and Graduate students are eligible to participate.
  • Students will be required to submit a $140 initial payment up front along with the Housing Application and License Agreement (includes $40 nonrefundable application fee) to participate in the Housing Application Process.
  • The Housing Application and License Agreement will open January 29, 2018, to allow ample time for student participation in the process.
  • Medical Accommodation Request Process and deadlines are outlined in the FAQ section.
  • Housing Waitlist Process — Students who fail to meet deadlines or financial eligibility during the Housing Application Process can select to participate in the Housing Waitlist Process outlined in the FAQ section.
  • Interested students will have an opportunity to request friends and search for potential roommates, but are not required to do so.
  • The 2018–2019 Housing License Agreement will not include winter break or Winter Intersession. Please see details in the FAQ section.

HOUSING APPLICATION ELIGIBLITY CRITERIA                                             

Students who have completed the online Housing Application and License Agreement and paid the $140 initial payment by Wednesday, May 9, 2018, will receive notification informing them of their status via their Cal State LA email on Monday, June 11, 2018.

If you have completed the online Housing Application and License Agreement and satisfied the $140 initial payment by the deadline and have not received an email by Monday, June 11, please contact the Office of Housing and Residence Life and provide us with proof of payment and completion so that we may review your account.

The following conditions outline a student's ineligibility to participate in the Housing Application Process:

  • The student has not submitted a complete online application and license agreement by deadline.
  • The student has not satisfied the required $140 initial payment by deadline.
  • The student has not met the University's admission requirements or their admission has been rescinded (revoked).
  • Student is not in good financial standing with the University, including having outstanding balances or defaults of official payment plans established with the University Collections Office.

INFORMATION YOU WILL NEED TO SUCESSFULLY COMPLETE THE APPLICATION

To complete the online application and license agreement please have the following items available:

  • “MyCalStateLA” username and password
  • Emergency Contact Information (First and last name, address, phone number, etc.)
  • Missing Persons Contact Information (First and last name, address, phone number, etc.)
  • Debit, Credit or Checking Account Information — In order to officially complete your online application, you will need to submit a $ 140 payment at end of the application after submitting your License Agreement.

THE PROCESS                                  

Housing Portal, Application and License Agreement, Student Profile, $140 Initial Payment, and Roommate Search/Selection.

In order to successfully participate in the Housing Application Process, you will need to complete the following steps:

STEP 1: $100 Enrollment Confirmation Deposit (ECD): In order to access the application, you must have paid the ECD.

STEP 2: Online Housing Application and License Agreement 

STEP 3: $140 Initial Payment: This is a required step — no deferments or waivers.

STEP 4: Roommate Search Wizard

The following steps will occur after a student has successfully completed the Housing Application Process:

  • Assignments Process: Housing and Residence Life will auto-assign all eligible participants.
  • Medical TB Clearance: Students must receive TB Clearance by Student Health Center prior to moving in.

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STEP 1: PAY YOUR $100 ENROLLMENT CONFIRMATION DEPOSIT (ECD) BY MAY 1, 2018. (Applicable only to First-year and Transfer Students Admitted for Fall 2018 Term.)

Only students who have paid their $100 ECD to confirm enrollment with Cal State LA can obtain access to the online Housing Application and License Agreement. Once you pay the Enrollment Confirmation Deposit (ECD), it will take 2–3 days for you to gain access to apply online through the Housing Portal. You won’t receive an email alert about this, so we encourage you to try logging on to the portal daily. Don’t wait until May 1, 2018, to submit your ECD. The longer you wait, the more students will apply ahead of you. For more information, visit the Admissions Website.

STEP 2: ONLINE HOUSING APPLICATION AND LICENSE AGREEMENT PROCESS DUE BY OF WEDNESDAY, MAY 9, 2018 (Student Profile, Meal Plan, Payment Schedule. If you are under the age of 18, you must also submit the Consent Form).

During this step in the process, students are required to complete the online Housing Application, student profile, meal-plan selection, payment-schedule option, License Agreement and Consent Form (for those under 18) by Wednesday, May 9, 2018. All of the above sections are to be completed online with the exception of the Consent Form, for residents under the age of 18, which is a paper form that must be signed and mailed to Housing and Residence Life by the same deadline. Applications received after May 9, 2018, will be considered late and may participate in the Housing Waitlist Process.

  • Submit online the 2018–2019 Housing License Agreement and pay the $140 fee online when redirected to CashNet. If you pay cash or with a check, please submit a copy of your receipt. (Available online on January 29, 2018, with a deadline of Wednesday, May 9, 2018). 
  • If you are under the age of 18, submit a Consent Form to Housing and Residence Life by Wednesday, May 9, 2018. This step must only be completed by applicants who are under the age of 18. The Consent Form must be signed by a parent or legal guardian who agrees with the terms and conditions of the 2018–2019 License Agreement and to provide consent authorization for medical treatment in case of an emergency.
  • Create your student profile on the Housing Portal. The student profile is a list of questions that will help identify roommate and/or housemate matches. We will use the results from the profile questions during the Assignment Process. The profile questions will also allow you to search for roommates during Step 4.

STEP 3: $140 INITIAL PAYMENT DUE BY WEDNESDAY, MAY 9, 2018. (This step is required. There are no deferments or waivers.)

All students must make an out-of-pocket initial payment of $140.

Payment Options:

  1. Online (Credit, Debit, E-Check): After you’ve completed the signature page in the Housing Portal, you will be redirected to the University’s CashNet system. The system will guide you step by step.  After submitting your payment information, you will need click the “Return to the Housing Application” at the bottom of the CashNet receipt page. This step redirects you back to the Housing Portal and ensures your payment confirmation information is been sent to our office.
  2. In-Person/Walk-in (Cash, Check or Money Order): To make an in-person payment, please visit the Cal State LA Cashier’s Office located on campus in the Administration Building Rm 128. The cashier service windows are located in the open courtyard area. Notify the staff you want to pay the $140 Fall 2018 Housing Initial Payment.
  3. Mail (Check or Money Order): You may mail in a check or money order to the Cal State LA Cashier’s Office. Please include on the check or money order the student’s name, campus ID number (CIN#) and “Fall 2018 Housing Initial Payment.” Mail it to: Cal State LA Cashier’s Office, 5151 State University Drive, Administration 128, Los Angeles, CA 90032. (Check and money orders must be received by the deadline, not postmarked by the deadline.)
  4. Foreign Currency: Please go to Flywire to make your payment using a foreign debit or credit card, international wire transfer, or other local payment options from your home country. First-time users will be asked to create a Flywire user account. The system will provide you with instructions throughout the process.

STEP 4: ROOMMATE SEARCH WIZARD: IDENTIFY YOUR ROOMMATES/HOUSEMATES (May 15June 1)

The Roommate Search feature provides students with the opportunity to request friends as roommates and/or search for potential roommates.

  1. Application with Roommates: If a student is interested in being assigned a room with a preferred roommate, the student will utilize the Roommate Search Wizard to identify the individual or individuals with whom they wish to share a bedroom. Students who are interested in living together in the same bedroom must complete the roommate search and confirmation process during Step 4 (roommate search wizard) prior to the Assignment Process. All students must have completed an online application, paid all fees and confirm a mutual roommate request.
  2. Application with Roommates and Housemates: If a group of students are interested in being assigned into an apartment together, they will utilize the Roommate Search Wizard to identify the individuals they wish to share an apartment with. Students who are interested in living together in the same apartment must complete the roommate search and confirmation process during Step 4 (roommate search wizard) by the June 1 deadline. All students must have completed an online Application and License Agreement, paid all fees and confirmed a mutual roommate requests.
  3. Application without Roommates: Students may participate in the Housing Application Process as an individual and do not to request a roommate. Once they complete the online Housing Process, we will assign them to an available bed during the Assignment Process using the profile questionnaire answers to find the best available roommate match.

ASSIGNMENT PROCESS  

Applicants are reviewed for housing placement on a first-come, first-serve basis. The dates that the online agreement and $140 payments are submitted will be utilized to determine priority order. Since housing is not guaranteed, we encourage students to complete the process early in order to increase their chances of receiving a bed space for the upcoming year and their room type preference. If demand exceeds the number of spaces, students will be added to the Housing Waitlist. An assignment will be processed for students on the waitlist as we receive cancellations from students with an assignment over the summer, or at the start of the school year. Please see the Housing Waitlist Process outlined in the FAQ section.

Room-type preferences requested during the Application Process will be considered during the Assignment Process, but is not guaranteed. You'll be assigned to a bed space based on availability. Students will receive an email confirming their room reservation and required next steps to their Cal State LA email account on Monday, June 11, 2018.

Building Designations and Room Types

Building

Area

Location

Types

Eligibility

Room Types

Meal Plan Required

East

Phase I

On Campus

Apartment w/ outside access

Sophomores, Juniors, Seniors, Transfers

Doubles, Triples

No

West

Phase I

On Campus

Apartment w/ outside access

Sophomores, Juniors, Seniors. Transfers

Double, Triples

No

Building 1

Phase II

On Campus

Apartment w/ outside access

Sophomores, Juniors, Seniors, Transfers, Graduate backfill

Double, Triples

No

Building 2

Phase II

On Campus

Apartment w/ outside access

Sophomores, Juniors, Seniors, Transfer,

Graduate backfill

Double, Triples

No

Building 3

Phase II

On Campus

Apartment w/ outside access

First year (Freshmen)

 

Doubles, Triples

No

Building 4

Phase II

On Campus

Apartment w/ outside access

First year (Freshmen),

Honors Scholars

Doubles, Triples

No

Building 5

Phase II

On Campus

Apartment w/ outside access

First year (Freshmen)

Halisi Scholars

Doubles, Triples

No

Golden Eagle

GEA

Off Campus

Apartment w/ outside access

Graduate, Upper Division and Transfers

 Over 21 Only

Singles, Doubles

No

 

Tuberculosis (TB) clearance requirement due to the Student Health Center July 9, 2018.

University policy requires that all residents provide proof that they are free of tuberculosis or that they are not at high risk for tuberculosis and require a TB test. Complete the Tuberculosis (TB) Screening Questionnaire and submit it to the Student Health Center. Please note that TB clearance is required prior to moving in and doesn't have to be completed by the time you apply. To view Cal State LA’s tuberculosis policy and procedures for residents, visit the Student Health Center’s Registration Health Requirements and click on “Housing Residents.”

How to Apply Tutorial                                                                                                                                           

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FREQUENTLY ASKED QUESTIONS

WHEN ARE MY HOUSING FEES DUE?

Once a student has received a housing assignment confirmation, their 2018–2019 housing fees will be posted to their student account no later than June 2018, and will be due by July 9, 2018. Based on your payment schedule application, your fees will either be due in one payment or two payments. You MUST review your housing bill in June and follow the payment dates outlined on your student account to avoid late fees. Late fees are applied monthly for past due balances. All fees must be paid in full prior to a student’s arrival to campus.

WHEN DOES MY 2018–2019 HOUSING AGREEMENT BEGIN? WHEN CAN I MOVE IN?

New students will be invited to move in to their fall housing assignments by appointment on Saturday, August 18, 2018. Students must meet these eligibility requirements to move in:

  • Full Time Unit Enrollment (Undergrad: a minimum of 12 units; Grad: a minimum of 8 units by July 31, 2018)
  • Payment (Paid in full by July 9, 2018)
  • TB Clearance (Submitted and cleared TB review with Student Health Center by July 9, 2018)

CAN I STAY OVER THE WINTER INTERSESSION (WINTER BREAK)?

WINTER INTERSESSION HOUSING IS NOT INCLUDED IN THE 2018–2019 HOUSING LICENSE AGREEMENT

University housing will close at 2 p.m. on the last day of fall final exams and reopen on the Friday prior to the first day of spring-term classes. Residents may keep their belongings in their apartments but will be required to make other living arrangements for that time period. The housing rental fees do not include the six weeks of winter intersession, therefore students will be required to head home or arrange other accommodations for the break and return before the start of the spring term. Students who request to stay in housing during winter intersession must participate in an application and license agreement process and satisfy all winter fees associated with a six-week stay prior to the start of the break. Winter intersession enrollment is not required.

MISSED APPLICATION DEADLINES? THEN THE HOUSING APPLICATION WAITLIST FOR YOU

The Office of Housing and Residence Life will continue to accept housing applications and initial payments after the deadline BUT late applications WILL NOT be eligible to participate in the Housing Application Process. All late applicants will be referred to the waitlist. If an eligible student participating in the Housing Application Process attempts to request you as a roommate, you still won't be eligible to participate in the process. If you are a late applicant, please notify your friends of your ineligibility to participate in the Housing Application Process so that they may seek other roommate options.

Although participation in the Waitlist Process does not guarantee a student will receive a housing assignment, we still encourage students to remain on the waitlist as cancellations generally occur during the summer months. Waitlisted students will be assigned a space as cancellations are received into the next available bed regardless of room type preferences. We anticipate addressing waitlist students between June 15 and August 15, based on availability.

NOT SURE ABOUT LIVING ON CAMPUS NEXT YEAR?
University housing availability after the Housing Application Process is not guaranteed, therefore it is highly recommended that eligible students participate in this process in order to ensure having a spot living on campus next year. Even if you are not sure of your plans, it is better to apply as soon as possible, and cancel if your plans change. In order to avoid prorated room and meal plan charges, students must submit a request to cancel their housing assignments no later than 5 p.m. on July 17, 2018. If approved, all cancellation requests are subject to a $50 cancellation fee. See the cancellation policy outlined below.

WHAT IF I FAIL TO MEET THE ELIGIBLITY CRITERIA?

Students must meet the eligibility criteria throughout the entire Housing Application Process. If you have not been accepted to Cal State LA or have an outstanding balance, you won't be able to apply for housing. Housing and Residence Life reserves the right to cancel a student’s application and room reservation if the student defaults on payments, has not cleared TB, or is not enrolled in Cal State LA or the required number of units.

WHAT HAPPENS IF MY ADMISSIONS IS RESCINDED?

Students who receive an email notifying them of a rescinded admission by the Admissions Office MUST submit the Cancellation and Application Refund Form to The Housing and Residence Life Office as soon as there are notified. The License Agreement is between the student and Housing and Residence Life, therefore the student is responsible for notifying Housing of their change in status and cancelling their Agreement.

CAN I GET MY $140 INITIAL HOUSING PAYMENT BACK? WHAT IS THE CANCELATION POLICY?

The fall cancellation request deadline is July 17, 2018. Students are responsible for submitting a Cancellation and Application Refund Request to The Office of Housing and Residence Life no later than the official cancellation date. This date is set to accommodate the required 30-day notification process outlined in our Housing License Agreement. If approved for cancellation, students will be eligible to receive a partial refund of the initial payment. When completed by the deadline, fees that are assessed during a cancellation are: $40 application fee and $50 cancellation fee.

WHAT IF I NEED TO REQUEST MEDICAL ACCOMMODATIONS FOR HOUSING?

The Office of Housing and Residence Life, in consult with the Office for Students with Disabilities (OSD), is committed to assisting students who identify as “qualified individuals” with a documented disability find reasonable accommodations as determined by the Americans with Disabilities Act (ADA) and Fair Housing Act (FHA) policies and guidelines, on a case-by-case basis. If you are a “qualified individual” requiring a specific type of housing accommodation due to a medical condition or disability, please follow the appropriate steps to ensure your housing application participation with medical or disability considerations.

  • You must register with the Office for Students with Disabilities (OSD) by providing updated documentation about your condition and housing accommodation recommendations from your treating physician. For more information on the registration process, visit the OSD website or by contacting them at 323-343-3140 or OSD@calstatela.edu.
  • Students returning to housing who currently have an OSD-approved accommodation are required to re-register and provide updated information as it relates to your “qualified individual” status.
  • Despite your accommodation needs, you are required to meet all deadlines for the Housing Application Process in order to be eligible for housing application participation and placement. 
  • Your OSD registration process must be finalized no later than Wednesday, May 9.

WHAT IS A THEMED OR LIVING LEARNING COMMUNITIES (LLC)?

Students interested in one of the themed Living Learning Communities for the 2018–2019 academic year should mark their interest under LLC or themed community when completing their student profile in the online housing application. Students may show interest in more than one LLC or themed community, but note all student LLCs/themed communities may require an application and/or enrollment in a class, special program affiliation or attendance to a minimum of programs to help develop the awareness in the community.

To learn more about the Themed Living Learning Communities, visit: Themed Living Communities.

I’M INTERESTED IN LIVING IN HALISI BLACK SCHOLARS LLC. HOW WILL THE PROCESS WORK FOR ME?

A Halisi Scholars space within housing is an option for current and future students. If you’ve expressed interest in this option, the Associate Director of Residence Life will contact you via email with further details about availability for this option by May 2, 2018.

I’M INTERESTED IN LIVING IN GENDER NEUTRAL HOUSING. HOW WILL THE PROCESS WORK FOR ME?

Gender Neutral Inclusive spaces within Housing is an option for current and future students. If you’ve expressed interest in this option, the Associate Director of Residence Life will contact you via email with further details about availability for this option by May 11, 2018.

I’M AN HONORS STUDENT, HOW WILL THE PROCESS WORK FOR ME?

If you are requesting to reside on campus for the 2018–2019 academic year as part of the Honors Housing program, you MUST submit the $140 Housing Initial Payment and complete all steps required in the Housing Application Process by the requested deadlines. Confirmation of honors student status and eligibility to be placed into Honors housing is determined by the Honors College. Please note that honors students are subject to the same eligibility criteria as all other students participating in the housing application process. Late applicants are not guaranteed placement into Honors Housing.

I’M A STUDENT ATHLETE. DO I NEED TO PARTICPATE IN THE HOUSING APPLICATION PROCESS?

Yes. If you are requesting to reside on campus for the 2018–2019 academic year, you MUST submit a $140 Housing Initial Payment and complete all steps required in the Housing Application Process by the requested deadlines. Athletes are subject to the same eligibility criteria as all other students participating in the Housing Application Process.

WHAT ARE THE 2018–2019 HOUSING FEES (ROOM AND BOARD)?

We anticipate our 2018–2019 housing fees will increase both for rent and meal plans. There is an estimated rate increase of 10% for room rent and an estimated 5% increase for meal plans. The 2018–2019 payment schedule will be available at the start of the spring 2018 term for your review. Once the official rates a payment schedule has been released, students will be notified via email.

WHEN CAN I REQUEST A ROOM CHANGE?

The room change request process does not begin until three weeks after the start of the fall 2018 semester. Our ability to accommodate room and/or building changes are based on availability of space within our community. Students who are interested in a room change must schedule an appointment with their Residence Director following the three week administrative freeze to discuss their interest and determine the best course of action. Please note: room changes are not guaranteed, roommate mediations are utilized as a course of action within our processes.