Space Needs Assessment

In July 2016, Academic Affairs contracted with Rickes Associates, a higher education space planning and programming firm, to conduct a comprehensive space needs assessment. Within Academic Affairs, we want to ensure that we are using our limited resources as effectively as possible to meet the needs of our students, faculty, and staff. In particular, we need to examine office and research spaces to ensure that current allocations are commensurate with current needs. Our goal was to identify how Academic Affairs space was being used and determine where changes could possibly be made to better fit the evolving needs of our units. This assessment focused on current and future utilization needs for teaching labs, faculty offices, research spaces, and other Academic Affairs spaces on campus.

The first step in the Space Needs Assessment project took place in fall 2016. Rickes Associates visited the campus and conducted interviews with stakeholders in each college and unit. Academic Affairs also collected information from colleges and other units to determine how they were using the space assigned to them. When we began the second step and compared the firm’s information to the usage data we received from the campus’ Facilities Office, we found large discrepancies. To ensure we had an accurate inventory of the space and the use of it, we created a team consisting of Amy Bippus, Vice Provost for Planning and Budget, Parviz Partow, Director of Academic Facilities and Planning, Joni Shimotsu, Space Resource Manager in Facilities, and the Associate Dean and Resource Manager from each college. This team conducted room by room walkthroughs to verify the allocation and usage of Academic Affairs spaces. We began these walkthroughs in late March 2017 and delivered the final data set to Rickes in spring 2018. Rickes conducted further interviews with colleges about research spaces in May 2018, and delivered the final report in July 2018. An executive summary of that report, the final full report, and supplementary interview materials are posted on this site.


  • EXECUTIVE SUMMARY - Space Needs Assessment: Teaching, Learning, and Research Spaces
  • FULL FINAL REPORT - Space Needs Assessment: Teaching, Learning, and Research Spaces
  • APPENDIX - Supplementary Interview Detail August 2018

Project Team


Emily Acevedo Planning and Budget
Amy Bippus

Planning and Budget

Warren Jacobs

Facilities Planning and Construction

Lai Leung

Enrollment Services

Nancy McQueen

Faculty Affairs

Karen Melick

Administrative Technology

Barbara Queen Facilities Planning and Construction

Joni Shimotsu

Facilities Planning and Constructon

Space Needs Assessment Surveys