The University Year

(Based on Administrative Code: Sections 42700, 42800)

The University year is composed of four consecutive quarters, each approximately the same length and commencing with the opening of the fall quarter. The President, in consultation with the Academic Senate, shall fix and publish in the biannual catalog the beginning and ending dates of the University year and quarters.

Statement of Responsibility for Knowledge of Catalog Rules

(Senate: 5/24/77; President: 6/30/77)

Students, faculty members, and administrative officers of the University are expected to be familiar with university rules and regulations as published in the General Catalog.

Undergraduate Student Orientation

(Senate: 10/10/06; President: 12/12/06)

All undergraduate students enrolling for the first time at Cal State L.A. shall be required to attend an orientation to the University prior to registering for classes for their first quarter of attendance.  The orientation shall include information and/or activities that will help students:

  • transition from high school and/or community college to the University,
  • gain better understanding of the various aspects of  University life,
  • learn about policies and procedures most relevant to their first year of attendance,
  • learn about what skills, knowledge and student traits are most important in helping them achieve the highest level of success,
  • learn about appropriate courses for their individual program and register for their first quarter.

The orientation program will be evaluated at least every five years.

Definition of Continuing Students

(Senate: 2/13/68; President: 4/3/68; Editorial Amendment: 8/01)

If undergraduate students maintain continuous attendance at any accredited California community college and thereafter at this University, they may elect to graduate under those Cal State L.A. requirements in effect at the time of their first matriculation in either institution. In no event will this policy extend beyond 10 years after the initial matriculation. All other transfer students and those students who have not maintained continuous attendance will be held responsible for the Cal State L.A. requirements in effect at the beginning of their last continuous attendance at Cal State L.A., or to later requirements included in the catalog in effect at the time their programs are established. In the event that courses described under earlier requirements are no longer available, the major department/division/school may require appropriate substitutes. In this context, continuous attendance implies that the student will register for and have a grade assigned (except for W or U) in at least one course during each quarter in which attendance is claimed. (Approved by the President with the proviso that the statement pertains only to the degree requirements under which a student may graduate.)

Status of Continuing Students

(Senate: 3/16/68, 8/14/74; President: 4/3/68, 8/29/74)

Students who maintain continuous attendance from one quarter to the next need not file an application for each succeeding quarter. A student may elect to be absent any two quarters of the university year, but not more than two of any four successive quarters, without losing continuing student status. (Approved by the President with the proviso that the statement relates only to registration procedures and establishes continuing status priorities in registration.)

A disqualified student who enrolls in the quarter immediately following the disqualification period will be considered as a continuing student for purposes of graduation evaluation. If a period longer than two quarters has elapsed since the student's last quarter of attendance, the student shall be evaluated on the basis of the catalog in effect at the time of the student's readmission.

Enrollment in Degree Credit Granting Classes Through Extended Education

(Senate: 4/24/84, 2/27/90, 7/30/96; President: 5/20/84, 3/22/90, 9/4/96; Editorial Amendment:  9/00)

A student who is matriculated in the University in continuing status may enroll in, and earn residence credit for, courses that are offered through Extended Education in self-support special sessions. Any course or program offered in special session must, each time that it is offered, have the approval of the appropriate college dean and the Provost and Vice President for Academic Affairs. Matriculated students in the University in continuing status may not enroll in degree credit granting classes offered under state support and made available to students by Extended Education through Open University.

Classrooms

All offices and rooms containing special equipment, such as laboratories, are designated as "locked" rooms. It is important that windows as well as doors be locked when these rooms are vacated. Regular classrooms which contain standard equipment and to which keys are not issued need not be locked when the instructor leaves; however, reasonable precautions should be taken to prevent wind or rain damage during inclement weather. Windows and doors should be closed and lights extinguished when a room is vacated.

Each classroom on the campus has been assigned specific equipment and a maximum seating capacity. Equipment should not be removed from classrooms. The Fire Department has set the maximum seating capacity for each room, which is not to be exceeded. If at any time furniture is missing from a classroom, the Scheduling Office should be notified.

Scheduling of Classes in the Evening

(Senate: 12/5/78; President: 12/11/78; Editorial Amendment: 8/01)

Four-unit classes scheduled to meet once a week for four instructional hours must have a 30-minute break period. To optimize utilization of time and facilities, the break period shall be staggered for each instructional module such that one third of the classes are released at the midpoint, one third at 15 minutes before the midpoint, and one third at 15 minutes past the midpoint. The break period for each such class shall be published in the quarterly Schedule of Classes, as determined and designated by departments/divisions/schools when preparing a copy of the Schedule.

Exclusion From Class

(Senate: 8/26/75, 1/31/89; President: 9/8/75, 2/6/89; Editorial Amendment: 8/01)

Instructors establish rules for their classes at the first meeting; attendance at that meeting therefore is most important. Instructors may drop absentees to admit other students in accordance with department/division/school policy. Instructors may also drop students who are ineligible to take the course. If instructors choose to drop students, they must submit drop lists to the registrar no later than the eighth day of instruction. Students will be dropped without record of enrollment by the registrar upon receipt of the drop list initiated by the instructor or as a result of a student initiated drop during the no record drop period.

In courses that meet only once a week with a scheduled break period, students shall be deemed to be absentees if, by the end of the break period of the first class meeting of the quarter, they have failed to appear or have failed to communicate to the instructor their intent to attend. In all other courses, students shall be deemed to be absentees if they have failed to appear or have failed to communicate their intent to attend to the instructor by the scheduled end of the first class meeting of the quarter.

The Class Syllabus

(Senate: 2/18/97, 7/17/01, 5/26/09; President: 4/22/97; 10/15/01, 6/16/09; Editorial Amendment: 8/01)

Each instructor shall provide information at the first class session as to the general requirements and goals of the course, and the general criteria upon which students will be evaluated in that course. Such information must be made available in the form of an electronic or hardcopy version of the syllabus no later than the second meeting.  A copy of the syllabus shall be available for review in the department/division/school office.  An instructor must provide his or her syllabus in an accessible format in keeping with the CSU Accessible Technology Initiative with proper notification from the Office of Students with Disabilities. The syllabus shall include but not be limited to the following:

(1)  Contact information for the instructor:  campus office hours and location, campus telephone extension, and campus e-mail address.

(2)  General course description including course prerequisites, if any.

(3)  Student learning outcomes for the course.

(4)  For all general education courses, the area of the general education program that the course fulfills.

(5) Topical outline of the course.

(6) Requirements - policies and procedures (for example, attendance, assignments, readings) and basis for evaluation (written work, examinations or quizzes, term papers, portfolios, projects, laboratory or field work assignments, and other items as appropriate).

(7) Grading system and its relation to achievement of the requirements stated above.

(8) Date and time of final examination.

(9) The following ADA statement verbatim:   "Reasonable accommodation will be provided to any student who is registered with the Office of Students with Disabilities and requests needed accommodation."

(10)  An academic honesty statement that includes reference to the University policy.

Deadline for Ordering Required Textbooks

 (Senate:  7/8/08; President:  8/14/08)

CSULA is committed to ensuring that required textbooks are fully accessible to students with disabilities.  To help ensure that this occurs, faculty members assigned to specific courses shall inform the University bookstore of the required textbooks for those courses by 5:00 p.m. Friday seven weeks prior to the first day of the term in which the textbooks will be used.  For courses without assigned faculty, the department/division chair or school director, in consultation with faculty members, shall provide the necessary information by the same deadline.  For courses for which faculty members have not submitted textbook information by the deadline, the department/division chair or school director shall submit the textbook information on behalf of and, if possible, in consultation with the faculty member within three working days after the deadline.

 Waiting List Policy

(Senate: 1/18/78; President: 2/28/78; Editorial Amendment: 8/01)

Professors are expected to add eligible students up to the class limit, adding students in the order prescribed by the waiting list for the class until the class limit is reached, or until the waiting list is exhausted. Additional enrollment up to the breaking point shall be at the discretion of the instructor, but only with department/division/school approval.

In multi-section courses and labs, students should be allowed to place their names on waiting lists of sections they could attend. Indication of duplication shall appear on the list so that total waiting count is not inflated.

A student already registered for a class should not be displaced by a student on the waiting list for any reason except failure to comply with policy on attendance at first class meetings or lack of the proper published prerequisites for the course.

Add, Drop, and Refund Deadlines

(Senate: 7/31/73, 10/13/81; President: 8/9/73, 10/15/81)

The last day of the quarter on which a student may, with the approval of the instructor, add classes is the same day of the third week as the day of the week on which classes began. The same day is also the deadline to apply for refund or refundable part of the student services fee.

Students may withdraw without restriction or grading penalty up to and including the sixth day of instruction. For this purpose, Saturday is not counted as a day of instruction.

For students who are unable to add classes in replacement of "dummy" registrations, the deadline to apply for partial refund of the student services fee shall be the second day of instruction after the last day to add classes.

No-Record Drop Deadline

(Senate: 10/9/91, 8/22/00; President: 11/5/91, 11/6/00; Editorial Amendment: 8/01)

Students may withdraw from any course through STAR before the seventh day of instruction.  In such cases, no record of individual course withdrawal appears on the permanent academic record.

Drops between the seventh day of instruction and the end of the seventh week of the quarter are permitted only for serious and compelling reasons.  The student must obtain the signatures of the course instructor and the department/division chair or school director on a drop request form.  After the seventh week, only emergency withdrawals are permitted.  The student must obtain the signatures of the instructor, the department/division chair or school director, and college dean.   The student's record will note the withdrawal from the course with a "W."

There may arise circumstances where the department/division chair or school director may drop a student without first obtaining the instructor's signature, including when the student and the chair and/or director have been unable to contact the instructor after reasonable good faith effort.  In these cases, the chair or director will notify the instructor of the action and its justification.

Final Examinations

(Senate: 11/18/81 [EA], 1/12/82; President: 1/28/82; Editorial Amendment: 9/00, 8/01)

Final examinations or final class meetings are required in all courses, and shall be held at the time and place shown in the Schedule of Classes. Any exception in time or place must receive written approval of the instructor, department/division chair or school director, and college dean.

Students who find it impossible to take the final examination at the scheduled time may, with written approval of the instructor, department/division chair or school director, and college dean, have a special final examination administered.

Grades

The final grade that a student receives is the prerogative of the instructor concerned. The University has no regulations which might govern a faculty member's grade distribution. Information regarding a department's/division's/school's policies and average grade distribution is available through the department/division chair, school director, or college dean.

Undergraduate Grading System and Grading Symbols

(Senate:  10/24/95, 7/27/04; President: 12/1/95, 8/10/04)

Grading System

Academic Grading Symbols Earned:

A     Superior Attainment of Course Objectives            4.0

A-   Outstanding Attainment of Course Objectives        3.7

B+  Very Good Attainment of Course Objectives          3.3

B    Good Attainment of Course Objectives                   3.0

B-  Fairly Good Attainment of Course  Objectives        2.7 

C+ Above Average Attainment of Course Objectives    2.3

C    Average Attainment of Course Objectives               2.0

C-  Below Average Attainment of Course Objectives    1.7

D+ Weak Attainment of Course Objectives                    1.3

D   Poor Attainment of Course Objectives                      1.0

D- Barely Passing Attainment of Course Objectives       0.7

F   Non-Attainment of Course Objectives                        0.0

CR   Credit                                                 Not Applicable

NC   No Credit                                           Not Applicable

I       Incomplete  Authorized                      Not Applicable

IC     Incomplete Charged                                              0.0

RP    Report in Progress                             Not Applicable

RD  Report Delayed                                   Not Applicable

W    Withdrawal                                          Not Applicable

WU  Withdrawal  Unauthorized                                     0.0

Grade Point Average

The grade point average (GPA) is computed by dividing the total number of grade points earned by the total number of graded units attempted.  Grade points are assigned for each unit of course work undertaken, as indicated in the explanation of grades table above.

Grade Point Requirements for Graduate and Postbaccalaureate Students

Graduate students are expected to achieve a higher level than undergraduates.  Consequently, a graduate student is to maintain at minimum a B (3.0) grade point average for all courses attempted at Cal State L.A. and any graduate or postbaccalaureate degree course(s) taken at any other college or university that are to be used as part of the student's graduate program.  A grade of C or better must be earned in any course used to fulfill graduate program requirements.  However, grades below C will be counted toward the grade point average.

Postbaccalaureate students are to maintain a minimum 2.5 grade point average for all courses attempted at Cal State L.A.

Other Requirements and Satisfactory Progress

Students should consult with their department/school or college for any additional requirements.  The University expects students to make satisfactory progress toward their academic objectives to remain in good academic standing.  Students who receive financial aid should consult with the Center for Student Financial Aid regarding any additional conditions for meeting the Center's definition of satisfactory progress.

Integrity of Scholarship and Grades

(Senate: 10/24/78; President: 10/26/78)

The University expects both students and faculty to protect conscientiously the validity of grades. All academic work is expected to be done by the student to whom it is assigned, without unauthorized aid of any kind, and instructors are expected to exercise care in the planning and supervision of academic work, in order to encourage honest effort.

Instructors have the responsibility of taking appropriate action if instances of cheating or plagiarism are discovered. They may give a failing grade to the student on the assignment or for the course, and may at the time recommend to the Dean of Students that the student be dismissed or otherwise disciplined.

Grade Reporting

(Senate: 8/12/80; President: 8/19/80; Editorial Amendment: 8/01)

Grade sheets on which to record final grades are distributed to instructors during the closing weeks of the quarter. These sheets are to be returned in person by the instructor to the department/division/school office as soon as possible after each final examination, and no later than the deadline announced by the Registrar. If the instructor of record cannot or does not assign a grade, the department/division chair or school director is required to assign that responsibility to a qualified faculty member (or members.)

Response to Student Grade Requests

(Senate: 2/7/79, 10/20/98; President: 2/27/79, 2/1/99)

Students have the right to receive the official grade summary sent to the designated student address by Admissions and Records. However, student grade postal cards or e-mail responses are a courtesy afforded students by individual faculty members. When requesting a grade by postcard, the student has the responsibility of delivering a stamped, self-addressed postcard to the faculty member who has consented to send the student's course grade by postcard. When requesting a grade by e-mail, the mailbox address to be used must be verified by the student with the instructor before or at the final exam.

"Incomplete" Grades

(Senate: 7/8/80, 8/9/83, 3/9/88 [EA], 2/21/06 ; President: 7/21/80, 9/9/83, 6/22/88, 10/18/06; Editorial Amendment: 9/00, 9/03)

An Incomplete grade is an interim grade designed for students who are passing but who through extenuating circumstances have not been able to complete part of the work of the course.  An incomplete grade shall be assigned at the discretion of the faculty member only when significant elements of the course requirements have not been met.  An incomplete shall not be assigned when it is necessary for the student to attend a major portion of the class when it is next offered. 

 It is the responsibility of the student to request a grade of incomplete from the instructor and to determine from the instructor the remaining course requirements that must be satisfied to remove the incomplete.  The conditions for removal of the Incomplete including due date shall be specified in writing by the instructor and given to the student with a copy placed on file with the appropriate campus officer until the Incomplete is removed or the time limit for removal has passed.  This “Incomplete Grade Agreement” must specify the outstanding course requirements and the final grade to be given based on the evaluation of the outstanding work.  This time limitation applies whether or not the student maintains continuous attendance.

 An Incomplete grade may be removed by completing the outstanding work by the date specified on the incomplete grade agreement which shall be within one calendar year after the end of the quarter in which the incomplete grade was assigned.   An Incomplete that is made up within the time period allowed will be replaced on the student's permanent academic record by the letter grade earned followed by an indication that the original grade was an Incomplete and the date that the Incomplete was removed.

 An Incomplete that is not removed within the time period allowed will appear on the student’s permanent academic record as an “Incomplete Charged” and will be counted as an F in grade point average calculations.  An Incomplete that is not removed before the degree is awarded will be charged as an F in the grade point average calculations.  Upon expiration of an Incomplete grade, the student’s permanent academic record will be modified to reflect the number of units attempted and zero units earned. 

Any petition for extension of time to remove an incomplete must be filed within one calendar year immediately after the end of the quarter in which it was assigned.  A petition must include documentation establishing the reasons the course could not be completed prior to the expiration of the initial one year period.  Petitions must be signed by the course instructor with an indication whether the instructor recommends the petition be approved or denied.  The final decision regarding extension of incomplete grades rests with the Deans of Graduate or Undergraduate Studies, as appropriate.

"Sp" Grades

(Senate: 5/10/88; President: 7/25/88; Editorial Amendment: 9/00, 9/03)

The "SP" symbol shall be used in connection with thesis, project, dissertation, and similar approved courses where assigned work frequently extends beyond a single academic term and may include enrollment in more than one term. The "SP" indicates that student performance has been evaluated and found to be satisfactory but that further work must be completed before a final grade (or grades) can be properly assigned for any part of the course. Enrollment for more units of credit than the total number of units which can be applied to the fulfillment of the student's educational objective is prohibited. The "SP" symbol shall be replaced with the appropriate final grade within one year of its assignment except for courses associated with the Master's thesis (597, 598, 599, 900) in which case the time limit shall be five years and for Doctoral dissertation (698, 699) in which case the time limit shall be five years. In the event that an "SP" has not been replaced by a final grade within the prescribed time limit for the course the grade shall be changed to a "NC." Extensions of time to remove "SP" grades may be granted by the Curriculum Subcommittee or appropriate College Graduate Dean for contingencies such as, but not limited to, military service and health problems of an incapacitating nature verified by a physician's statement.

Change of Grade

All grades submitted to the Records Office are final except in the case of a clerical error. An instructor may not change a grade at the request of a student for special consideration unless the grade submitted was erroneously reported. This regulation exists for the protection of the instructor and is not intended to violate the instructor's prerogative of assigning the original grade.

Credit/No-Credit Grading and A Through C/NC Grading

(Senate: 4/26/73, 1/27/87, 10/24/95; President: 5/4/73, 8/4/87, 12/1/95; Editorial Amendment: 9/00, 8/01)

Definitions.

  1. A credit grade, denoted CR, indicates units completed and creditable toward a degree or credential but is not integrated into grade point computations.
  2. A no-credit grade, denoted NC, is not considered in computing grade point averages and gives no credit toward a degree.

Policy for All Students.

  1. Only theses, projects, directed study, field work, student teaching courses challenged by examination, extension courses, activities and performance courses, and similar courses at the discretion of the department/division/school and with the approval of the appropriate college and university committee, may be designated as graded solely on a CR/NC basis.
  2. The student shall declare at registration or at the time of adding any course(s) to be graded CR/NC or A through C/NC, (undergraduates only) other than those so graded categorically.
  3. Faculty members are not informed of the student's selection of non-standard grading. Grades are reported as A through F and a computer operation is used to make any transformation required by the student's selection.

Policy for Undergraduate Students.

  1. A CR grade indicates work C or higher quality (2.00 or higher) and an NC grade corresponds to a grade of less than C (grade point of less than 2.00).
  2. CR/NC grading may be selected by the student for any elective course, but an elective General Education course may not then be used for any other purpose within the degree program. Specifically excepted from student selection for CR/NC grading are required courses in General Education and in a student's major, minor or credential program.
  3. Declaration for CR/NC may not apply to more than 8 quarter units in any single quarter.
  4. A maximum of 45 quarter units on the total degree program may be graded CR/NC.
  5. Only those courses designated by the department with the approval of the college Instructional Affairs Committee shall be graded solely on an A through C/NC basis.
  6. A through C/NC grading may be selected by the student for any General Education or elective course. Specifically excepted from student selection for A through C/NC grading are courses within a student's major program.
  7. A maximum of 45 quarter units on the total degree program may be graded A through C/NC.

Policy for Graduate Students.

  1. A CR grade indicates work of B or higher (grade point 3.00 or higher) quality in courses (including 400-level) taken as a post-baccalaureate or graduate student.
  2. Graduate students may be graded on a CR/NC basis in 597 (Graduate Research), 598 (Graduate Directed Study), 599 (Thesis/Project), and field work and similar courses as individually approved by the appropriate college and university committee.
  3. With the exceptions listed in section 2 above, graduate students may elect CR/NC grading in courses only if these courses do not appear on the student's master's degree program, are not used to satisfy probationary requirements, and are not required courses prerequisite for entering a graduate program. This selection must have the approval of the adviser, department/division/school, and college graduate dean.

Probation and Disqualification Policy for Undergraduate Students

(Senate: 7/15/03; President: 8/10/03)

Students are placed on academic probation at the end of a quarter if either their grade point average at Cal State L.A. or their cumulative grade point average in all college work attempted falls below C (2.0).  They are continued on academic probation until their Cal State L.A, and cumulative grade point average IS 2.0 OR higher or until they are disqualified in accordance with the regulations for academic disqualification.

Students currently on probation or special probation whose Cal State L.A. or cumulative grade point average reaches the following levels are disqualified:

Class Level       Grade Point Average

 Freshmen (0-44 units completed) ……..….<1.50

Sophomores (45-89 units completed) .….....<1.70

Juniors (90-134 units completed)  ………...<1.85

Seniors (135+ units completed)  ………..…<1.95

All disqualified students who are reinstated or readmitted are placed on special probation because their grade point average is less than is allowed for their class level as outlined above.  These students are required to earn better than a C (2.0) grade point average each quarter until their grade point average is increased to a level that is higher than that which would normally cause them to be disqualified according to their class level

 Readmission of Disqualified Students

Readmission after disqualification is not automatic.  Disqualified students will not be considered for readmission until at least two quarters have elapsed.  Procedures and regulations governing readmission of disqualified students are found in the Admissions chapter of the University Catalog.

Probation and Disqualification Policy for Graduate and Postbaccalaureate Students

(Senate: 7/15/03; President: 8/10/03)

Graduate students are placed on academic probation at the end of a quarter if their grade point average falls below a B (3.0) in course work on their master’s degree program and in all courses completed after admission to the program.  Postbaccalaureate students are placed on academic probation at the end of a quarter if their grade point average falls below a 2.5 in all course work taken after admission to Cal State L.A. in postbaccalaureate status, whether or not the course work is taken at Cal State L.A.

Postbaccalaureate and graduate students who are on academic probation are subject to disqualification if they do not raise their grade point average over the levels specified above after completion of 16 units or two quarters in residence, whichever comes later.

Students who are disqualified from a master’s degree program may not reenter that program, and they may be admitted to another program only on the recommendation of the new major department/division concerned and with the approval of the appropriate college graduate dean.

Disposition of Grade Books and Examination Papers

(Senate: 12/4/73; President: 12/6/73; Editorial Amendment: 8/01)

Grade books shall be retained by the instructor assigning the grade therein or by the instructor's department/division chair or school director for one year after assignment of the final grade.

At the discretion of the instructor who administered them, final examination papers may be returned at any time to the individual students who wrote the papers for their study and retention. However, if the examination papers are not returned to the students, they shall be retained by the instructor or by the instructor's department/division chair or school director for a period of one year after completion of the class in which they are administered.

Graduate Theses and Projects

(Senate: 8/8/67; President: 9/11/67; Editorial Amendment: 9/00, 8/01, 9/03)

Each thesis or project must be approved by a thesis or project committee. A thesis or project committee shall include, as a minimum, the thesis or project director and one other member of the faculty. The committee shall be approved by the department/division chair or school director and certified to the Curriculum Subcommittee of the Educational Policy Committee by the college dean or designee.

Visiting Speakers in Class

(Senate: 1/16/64; President: 1/23/64)

No university agency shall review invitations by faculty members to visiting speakers who come to address their classes. See the section titled "Visiting Speakers."

Electronic Recording of Classroom Lectures

(Senate: 2/20/68; President: 2/27/68)

Faculty members may permit their classroom lectures to be recorded. However, for their own protection as well as that of the University, this permission shall be in written form, shall indicate any limitations imposed on future use of the recording, and shall bear the faculty member's signature.

The faculty member may retain a copy of the written permission. All of the normal rights of authorship shall be accorded to the faculty member whose classroom lectures have been recorded, though absolute protection of these rights may be extremely difficult to furnish and therefore cannot be guaranteed.

The Student Opinion Survey on Instruction

(Senate: 11/25/69, 7/8/75, 8/3/76, 10/23/79, 10/13/81, 1/20/82, 1/27/82, 4/3/82, 11/29/83, 11/8/88, 5/23/06; President: 12/31/69, 7/14/75, 8/16/76, 2/2/82, 4/19/82, 12/19/83, 1/5/89, 12/13/06; Editorial Amendment: 9/00, 8/01)

The primary purpose of surveying student opinion is to aid in the improvement of instruction and student learning.  The student opinion survey also provides information that is used in the ARTP process.

Student opinion surveys on instruction are mandatory, using university-wide procedures. Policy and procedures for the frequency of these surveys is contained in of the Collective Bargaining Agreement and in the appropriate ARTP documents. There shall be no limit to the number of classes in which a faculty member may request to have the survey administered.

Every attempt will be made to insure that the students' confidentiality is protected and that students feel free to make comments without fear of reprisal. Therefore, the faculty member shall not be present while the survey is administered.

After compilation, the original survey data shall be given directly to the faculty member and shall be under his or her exclusive jurisdiction.

Summary results of responses to quantitative questions will be placed in the individual faculty member's personnel file along with a field that includes the calculated grade point average for the class. There shall be a basic list of items to be rated.  At the time student opinion surveys are conducted, each student shall be encouraged to provide written comments.  The contents, mode of analysis and distribution of the student opinion survey shall be under the jurisdiction of the Academic Senate.  For any analyses to be made, the comparison groups to be used also will be determined by that body. Additional comparisons may be made to meet specific needs of the colleges, subject to necessary administrative priorities in data processing.

The procedures, questionnaire, and instructions to faculty members and students appear in Appendix L, "The Student Opinion Survey on Instruction."

Graduate students with responsibility for course instruction shall be included in this policy.

Statement of Student Rights and Responsibilities

The rights and responsibilities of the student as a member of the academic community are detailed in Appendix F, "Statement of Student Rights and Responsibilities."