PROCEDURES FOR PREPARING, ROUTING & RECEIVING
GRANTS
Prior to
Proposal Submission
1. As soon as you
begin preparing your proposal, contact the ORSP
Senior Proposal and Compliance Specialist,
Ellen Stein, with the following
information/documentation: submission and/or
receipt deadline date, copy of RFA or website
address where the RFA can be found, and a
completed
ORSP Service Checklist. (Please indicate on
the
ORSP Service Checklist if you need writing,
proposal development or editing assistance.)
2. Contact the ORSP
Budget Analyst,
Victor Arechga to make an appointment for
budget development and review, or to submit a
preliminary budget.
3. At least 11
working days prior to submission, complete an
Approval Form for Externally Funded Contracts and
Grants with Budget Analyst. Sign, obtain
additional required signatures, and return the
Form to the Budget Analyst in ORSP at least 8
working days prior to submission deadline.
4. If ORSP is
sending the proposal to the sponsor, submit
complete proposal to Ellen Stein 4-7 working days
prior to submission deadline (to be determined by
ORSP).
After the
Proposal Has Been Submitted
- If you receive a
formal notice of award or a letter of rejection,
submit a copy to ORSP as soon as possible. Your
formal notice of award will prompt ORSP to
transfer your file to UAS for account set-up. A
letter of rejection will prompt ORSP to return
the proposal file to you.
Note: UAS WILL
NOT setup an account based on an informal
notice of award (e.g. an informal email message,
or verbal confirmation of award from a program
officer). If you receive an informal notice of
award, contact the sponsor and request that a
formal notice of award be sent to UAS.
________________________________________________________________
If
you have questions, contact
Ellen Stein or
Victor Arechga in ORSP. ORSP is located on the
third floor of the Administration Building, rooms
301 and 302 (Telephone: 323-343-5366).
