Overview of Research and Sponsored
Programs at Cal State L.A.
The Office of Research and
Sponsored Programs (ORSP) assists faculty and staff in
applying for extramural funding primarily, though not
exclusively, through government agencies. The office provides
services at all stages of the proposal submission and
pre-award processes, including: project conceptualization and
development; assistance with writing, research, and editing;
connections with other academic institutions, government and
community agencies, and businesses and industry; proposal
technical preparation and submission; and budget preparation.
ORSP also negotiates all sponsored program agreements and
contracts. The office is located on the third floor of the Cal
State L.A. Administration Building, Rooms 301 and 302.
Telephone: (323) 343-5366. Fax: (323) 343-6430.
The Office of Grants and
Contracts at Cal State L.A. University Auxiliary Services,
Inc. (UAS) assumes fiscal administrative duties, when a notice
of grant award is received or a contract is executed. UAS is
located on the third floor of the Cal State L.A.
administration building, Room 307. Telephone: (323) 343-4970.
Throughout the handbook, the Office of Research and Sponsored
Programs will be referred to as "ORSP" and Cal State L.A.,
University Auxiliary Services, Inc. will be referred to as "UAS."
For information concerning gifts, please contact the
University Development Office.
Funding Vehicles: Grants,
Contracts, Agreements and Gifts
A grant is an award of
financial assistance for the performance of work envisioned by
the University or the principal investigator. Grant award
documents typically have line item budgets and set forth
requirements, such as audits and financial reporting. Indirect
costs will be in accordance with University policy, unless the
sponsor publishes its own unallowable indirect costs or the
sponsor is a non-profit entity with written policies
restricting the indirect cost rate. ORSP reviews and submits
grant proposals for the University and is responsible for
negotiating all grant awards. Grant proposals are signed by
UAS. If an award is made, ORSP transfers the proposal file to
the UAS Office of Contracts and Grants.
Contracts and Agreements
Contracts and Agreements
provide funds in exchange for a specific or detailed scope of
work as defined by the sponsor. The principal purpose of the
contract is to provide tangible research results, reports or
other deliverables, or to carry out a prescribed service for
the direct benefit or use of the sponsor. Contracts and
Agreements are like a procurement (purchasing) activity of the
sponsor. Typically, they incorporate strict terms related to
fiscal management (less flexible than grants), financial and
technical reports, period of performance, ownership of
intellectual property, publication rights, and audit
provisions. Research agreements and contracts to support
research, training and public service are negotiated by ORSP,
and signed by the University. UAS
serves as the fiduciary.
Some grants, contracts, and
other agreements include provisions for transferring a
substantive portion of the programmatic work (along with funds
to support the work) from the primary award recipient to one
or more secondary recipients. These subcontracts typically
include the same terms and conditions that appear in the prime
award from the sponsor. ORSP negotiates subcontracts when
CSULA is the secondary recipient (subcontractor) and UAS
negotiates subcontracts when CSULA is the primary award
recipient. The University signs all subcontracts. UAS serves
as the fiduciary.
Cooperative Agreements are used
for awards similar to grants. However, unlike grants,
substantial programmatic involvement or coordination by the
sponsor (usually a federal agency) is anticipated during the
project. ORSP is responsible for negotiating cooperative
agreements. The University signs asn administers the
agreement, with UAS serving as the fiduciary.
Gifts or donations are
irrevocable awards of money or other tangible assets provided
by a donor and not requiring a line item budget. Please
contact the University Development Office for further
explanation of gifts. Only gifts made with contractual
requirements such as financial reporting, return of unexpended
balances, and/or progress reports are classified as grants or
contracts, routed through ORSP, and administered by the UAS
Office of Contracts and Grants.
The Principal InvestigatorÂs
Handbook: Purpose and Use
The purpose of the handbook is
to assist faculty, administration and staff with funding
searches, proposal development and submission. It documents
university policies and procedures as they relate to agreement
execution, and proposal and application issues for most
funding agencies. Those initiatives that have special
requirements must be addressed on a case by case basis. In
such cases, please contact ORSP for assistance. This handbook
will be updated bi-annually. Please send revision suggestions
or comments to