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APPLYING FOR AND
ADMINISTERING MODULAR GRANTS
Effective June 1, 1999 date, use Modular Grant format for all
R01, R03, R15, R21, R41, R43, and RFA applications requesting
$250,000 or less for direct costs for each budget year. Some
RFAs may also specify use of this format for awards with
direct cost budgets larger than $250,000 per year; check the
RFA to determine if this applies. All other grant applications
should continue to use the traditional PHS 398 requirements.
In addition to these pages, be sure to check
NIH's Modular Research Grants
Applications Web Page.
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Modular Quick Reference Guide: |
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PHS
Form 398 |
What
is Different for Modular Grant |
|
AA
(Cover Sheet) |
7a and
8a must show direct cost amount requested in $25,000
modules up to $250,000 per year of the grant (e.g.,
"$175,000). Work with ORSP to prepare your budget and
derive the numbers to put in these fields. |
|
BB
(Abstract) |
No
change |
|
CC
(Table of Contents) |
Use "NA"
for Detailed Budget (DD) and for Other Support (GG) |
|
DD
(Detailed Budget ) |
Deleted. |
|
EE
(Multi-Year Budget/Justification) |
Deleted.
Replace with NIH Modular Grant Budget Justification. See
ORSP template for this form in
Word or
iPDF
Required items include:
·
Total Direct Costs
Requested (All years combined)
·
Total
Direct Costs Requested (Each Year - normally this will be
the same # of modules for each year, unless there is a
major change in the planned expenses, which would need to
be explained in budget justification)
·
Names of
ALL personnel by position, role, and level of effort. This
includes consultants and any “to be appointed” positions.
Biosketches should be submitted for Key personnel,
including consultants.
·
(Key
personnel may not be shown as 0% effort on a project.) For
faculty with 9-month appointments, the percentage effort
on the budget justification should distinguish between
academic year and summer effort. Please note that Cal
State L.A. does not voluntarily cost-share academic year
time on a grant. That is, any effort proposed on a project
should be included when determining the number of direct
cost modules and should be directly charged to the
sponsor. If cost-sharing is desired, it must be documented
on the Approval Form for Externally Funded Contracts and
Grants. Cost-sharing commitments should be included on the
NIH budget justification page.
·
Subcontracts/consortium arrangements
·
Name of
subcontractor
·
Cost of
subcontract by year (direct cost + subcontractor's F&A
cost combined) to nearest $1,000 (not awarded in modules)
·
Role on
project.
·
Names of
subcontractor's key personnel and their % effort.
·
Indicate
whether subcontractor is domestic or foreign.
·
Include a
letter of commitment or intent if there is a
subcontract/consortium.
·
If
requesting a different number of modules in one year,
provide detailed explanation of why this is appropriate
Note: Amount requested may not exceed $250,000 in direct
costs for any single year of the proposal. If it does, use
the regular PHS 398 requirements in lieu of the modular
format. |
|
FF
(Biographical Sketch) |
Increase
page limit from 2 pages to 3 pages to accommodate required
new section describing information on research projects
relevant to the submitted application (ongoing or
completed during the last three years) for the Principal
Investigator and other key personnel. List each project by
agency and award number. Include individual's major goals
and responsibilities for each project. |
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GG
(Other Support) |
Deleted
(but selected information now captured in Biosketch
-above) |
|
HH
(Resources) |
No
change |
|
II
(Checklist) |
Complete
as usual. Applicant institutions should calculate the
Facilities and Administrative (F&A) costs using the
current negotiated F&A rate, less exclusions, for the
initial budget period and all future budget periods. It is
not necessary to list the exclusions on the Checklist nor
anywhere in the application. |
|
JJ
(Personnel Report) (Renewals Only) |
No
change |
|
KK
(PI/PD Personal Data form) |
No
change |
NON-COMPLIANT MODULAR GRANT
APPLICATIONS
NON-COMPLIANT if: 1. The requested
direct cost budget is not in modules of $25,000 for all years
of support for requests up to $250,000 per year. 2. A detailed
itemized categorical budget is provided. 3. The Budget
Narrative Justification page includes an itemized
justification for one or more of the following: equipment,
supplies, travel, other expenses, etc. but the number of
modules requested in each year is the same, or the information
is not intended to explain the request for a different number
of modules in one or more years. 4. OTHER SUPPORT pages are
supplied, in addition to or in the absence of the section in
the Biographical Sketch identifying “Research Projects Ongoing
or Completed During the Last Three Years.” 5. The Biographical
Sketch lists “Current and Pending Support” instead of or in
addition to the required information.
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