FAQ

Frequently Asked Questions

Additional Employment/Overload/125% rule

How many units can I teach during Winter, May, and Summer Intersessions?

If you are a full-time faculty, you can only teach a maximum of 125% at any given time.

For more information, please refer to our Additional Employment/Overload/125% rule page.

Also, please refer to our maximum allowable teaching units for Winter, May, and Summer intersessions guide.

Evaluations

What should be included in Lecturer evaluations?

Evaluations of full-time Lecturers must include:

  1. student evaluations of teaching performance for those with teaching duties
  2. peer review by a department faculty committee
  3. evaluations by appropriate administrators

Evaluations of full-time and part-time coaches must include an opportunity for peer input and evaluation by appropriate administrator.

Evaluations of part-time Lecturers must include:

  1. student evaluations for those with teaching duties
  2. evaluations by appropriate administrators and/or the department chair
  3. an opportunity for peer input

Part-time Lecturers appointed for one semester may be evaluated at the discretion of the department chair, the appropriate adminstrator or the department. If you are a Lecturer appointed for one semester and the department does not plan to evaluate you, you may request an evaluation for your file.

Lecturers with three-year appointments are required to be evaluated only once every three years but may be evaluated more frequently at their request or the request of the administration.

Evaluations of Lecturers eligible for an initial or subsequent three-year appointment must include:

  1. student opinions of teaching performance for those with teaching duties
  2. peer review by a department faculty committee (for most Lecturers, this includes a classroom observation)
  3. evaluations by appropriate administrators

Please also see our page on RTP Faculty Under Review.

FERP

Who is eligible to participate in FERP?

Tenured instructional faculty, library faculty, and Student Health Center Counselors, hired before 1/1/2011 and have reached the age of 55, hired between 1/1/2011-12/31/2012 and have reached the age of 60, or hired on or after 1/1/2013 and have reached the age of 62, and have decided to retire but have not yet done so, are eligible to participate in FERP. The program is not available to coaching faculty unit employees. FERPing is an entitlement, as long as the relevant procedures are followed and courses appropriate for the faculty member are scheduled or other appropriate work is available.

When do I need to decide whether or not to participate in FERP?

You should turn in the FERP Participation form to ADM 707 six months prior to the start of the academic year in which you will enter FERP (that is, by March of the previous academic year).  You can find the form here

Consult with your chair and dean as early as possible to discuss your FERP appointment and obtain signature approval on the FERP Request form.  You must declare your intention to participate in FERP (by filling out and turning in the FERP Participation Form) before your retirement date.  If you retire without indicating the desire to participate in FERP, your privilege to participate is lost.  Turning in the form is not a commitment to retire and participate in FERP – you can later decide to delay retirement. 

If I want to participate in FERP in fall of next year, when must I retire?

Your retirement date must be before the start of the academic year in which you wish to enter the FERP program. To begin FERPing in 2018-19, you must retire prior to August 16, 2018. If you retire during the academic year, you must wait until the following academic year to participate in FERP.

If I participate in FERP, what will my work assignment be?

FERP faculty may choose to participate in FERP for up to five years, at up to 50% of your regular time base in the last full year preceding retirement. If you worked full-time in the last full year preceding your retirement, your regular time base was the equivalent of 30 semester units, of which 24 are weighted teaching units (WTUs) for course instruction, and 6 are SETUs (Standard Equivalent Teaching Units) for indirect instructional activity (advising, service, and other faculty responsibilities). Therefore, FERP faculty may work up to 15 semester units per year (12 WTUs and 3 SETUs), performed in one semester or split evenly between the Fall and Spring semesters.

Can I accept other CalPERS compensated work in addition to FERPing?

No - you cannot exceed the 50% time base limit (or 960 hours per academic year) for CalPERS retirees. This includes all university-funded compensation, including Professional and Global Education summer session and special sessions, other stipends, and additional pay.

What happens if I want to reduce my FERP assignment?

A FERP participant may request a reduction in the time base (units) of the FERP appointment. This is done by submitting a revised FERP Participation form, which must be approved by your chair, college dean, and the AVPFA. Once approved, the reduction in unit entitlement is permanent, and will continue for the duration of your FERP appointment.

Do FERP faculty earn sick leave?

FERP Faculty earn sick leave credit on a pro-rata basis for each active pay period. A maximum of one hundred and sixty (160) hours of sick leave may be accrued during FERP. At the end of the FERP appointment, any remaining sick leave is forfeited and may not be converted to service credit. If you would like to ensure that you have more sick leave available during FERP employment, you may decide prior to retirement to carry over up to 48 hours of sick leave credit for use during FERP participation.

Can FERP faculty take a leave of absence?

FERP participants are eligible for one leave of absence without pay for personal illness for all or part of the period of employment. Although ineligible for CSU Family Medical Leave, FERP participants are subject to federal and state family medical leave statutes. However, time spent on leave status counts towards the five year employment duration under the FERP program.

Can FERP faculty serve as department chairs?

FERP participants may serve as department chairs during the period of FERP employment. This includes faculty who were not serving as department chair at the time of retirement. Appointment is at the same rank as at retirement. However, the timebase may not exceed the allowable FERP timebase.

Paycheck

When is my paycheck issued?

CSU Paychecks are issued by the State Controller’s Office (SCO) at the END of the month. Academic Year Faculty are paid on a twelve month cycle- six pay checks for each semester. The general pay cycle is as follows:

1 Yr, 3 Yr, and Tenure Track Faculty

Pay Period *Pay Day Check Number
September September 30 1st Fall Check
October October 31 2nd Fall Check
November November 30 3rd Fall Check
December December 31 4th Fall Check
January January 31 5th Fall Check
February February 28 1st Spring Check
March March 30 2nd Spring Check
April April 30 3rd Spring Check
May May 31 4th Spring Check
June June 30 5th Spring Check
July July 31 6th Spring Check
August August 31 6th Fall Check

*For actual pay dates, please see the Payroll Faculty, Graduate Assistants, and Teaching Associates Pay Schedule.

Fall Semester Only

Lecturers, FERPS, and Teaching Associates

 

*Pay Day

 

Check Number
 

 

Graduate Assistants
 

 

*Pay Day
 

 

Check Number
 

September September 30 1st Fall check September September 30 1st Fall check
October October 31 2nd Fall check October October 31 2nd Fall check
November November 30 3rd Fall check November November 30 3rd Fall check
December December 31 4th Fall check December December 31 4th Fall check
January January 31 5th Fall check January January 31 5th Fall check
February February 28 6th Fall check      

*For actual pay dates, please see the Payroll Faculty, Graduate Assistants, and Teaching Associates Pay Schedule.

Spring Semester Only

Lecturers, FERPS, and Teaching Associates

 

*Pay Day

 

Check Number
 

 

Graduate Assistants
 

 

*Pay Day
 

 

Check Number
 

February February 28 1st Spring check February February 28 1st Spring check
March March 30 2nd Spring check March March 30 2nd Spring check
April April 30 3rd Spring check April April 30 3rd Spring check
May May 31 4th Spring check May May 31 4th Spring check
June June 30 5th Spring check June June 30 5th Spring check
July July 31 6th Spring check      

*For actual pay dates, please see the Payroll Faculty, Graduate Assistants, and Teaching Associates Pay Schedule.

Range Elevation

Who is eligible for a Range Elevation?

Lecturers become eligible to apply for a range elevation when they have at least five years of service in their current range and have no more eligibility for a service salary increases (SSIs). Campuses notify Lecturers who are eligible to apply for a range elevation at least 30 days prior to the campus deadline for submitting the range elevation application. However, you should also keep track of your potential eligibility.

For more information, please go to our Range Elevation for Temporary Faculty page.

How do I prepare for a Range Elevation?

To prepare for a range elevation application, keep copies of your periodic evaluations, reports of your student evaluation data, and documents showing your professional contributions in your teaching (or other assigned duties) as well as any other contributions you have made to the department, campus, or your discipline.

When are Range Elevation increases effective?

Range elevation increases shall be effective at the beginning of the first appointment in the academic year following the range elevation review procedure established by the campus.

Service Salary Increase (SSI )

When is an SSI awarded?

A Service Salary Increase (SSI) is awarded when collectively bargained.

Am I eligible for an SSI?

In order to receive an SSI, your salary must be below the SSI maximum in the range, with a limit of one SSI per year. If your salary is at or above the SSI max, then you have no more SSI eligibility in your current range. The SSI maximum increases each time there is a General Salary Increase (GSI); so you need to look at the most recent faculty salary schedule. If you do not qualify for an SSI, you may be eligible to apply for a Range Elevation provided you have served five years in the current salary range.

Temporary faculty who completed 24 semester WTUs including state support summer terms in a single department since the last SSI or range elevation are eligible for an SSI.

Tenured or probationary faculty unit employees who meet other eligibility criteria and has at least one year of qualifying service since either appointment to the range or award of the last SSI in that range would be eligible for an SSI on the employee’s anniversary date.

Substitute Pay

Can FT tenure-track faculty be paid as a substitute?

Yes. A faculty employee who is assigned temporary substitute duty of a short duration, which shall normally be up to twenty (20) days, shall be compensated at the faculty substitute rate. Temporary substitute assignments of a longer duration, which shall normally be greater than twenty (20) days, shall be compensated by an appropriate workload reduction as soon as practicable or, if the employee is not employed in the next academic term, the employee shall be appropriately compensated upon separation for the class hours taught. For compelling reasons, a faculty employee may decline such an assignment. Nothing in this provision shall preclude faculty employees from making informal voluntary substitute arrangements of short duration with a University colleague, subject to the approval of the department chair.

Student Positions

What restrictions are there on appointments for Graduate Assistants (GA) and Instructional Student Assistants (ISA)? Can they work additional hours when classes are not in session?

GAs and ISAs can work up to 20 hours per week during the academic year and up to 40 hours per week when classes are not in session.

Can Teaching Associates (TA) be appointed for more than 20 hours per week?

Yes. TAs can be appointed to any time base up to full time (40 hours per week.) However, a TA who also holds a GA or ISA appointment (or a non-represented Student Assistant appointment) can only be appointed up to a combined 20 hours per week.

Can a student hold a Unit 11 appointment concurrently with a staff or faculty appointment?

No

Are there any exceptions to the requirements for treating trainings and orientations as part of the workload for the term?

Yes. Exceptions will include mandatory coursework for: a) accreditation requirements; b) approved curricular requirements; and c) required training per University Executive Orders.

We have a 1-unit TA training course that all TAs are expected to take every fall semester. Must we build this into term workload?

That depends. If the course is not a curricular requirement, you must build it into term workload (in effect, pay students for the time they spend) each time they enroll. To the extent that the course is an actual degree requirement, it is not necessary to build it into workload because it would fall under exception (b) above. However, if the student isonly required to take 1 unit, and you require subsequent enrollment, the TA must be compensated for time spent in the course as part of their workload.

Volunteer

Can a current CSU employee volunteer?

No. The Fair Labor Standards Act (FLSA) provides that, if a public sector employee (including a CSU employee) is otherwise employed by the agency to perform the same type of services as those for which the individual proposes to volunteer, the employee shall not be considered a volunteer. As such, a CSU employee may not volunteer to take on additional duties related to their primary job for which he/she could be paid. The term "same type of services" shall be defined as any duty or responsibility that is closely related to the duties performed by or responsibilities assigned to the compensated CSU employee.

For more infomration, please refer to https://csyou.calstate.edu/Policies/HRPolicies/HR2015-10.pdf#page2